Officers
Cheri Strenz, President, Dublin, VA
Jackson Beamer, Vice President, Salem, VA
Bill Cunningham, Treasurer, Dublin, VA
Laura Bullard, Secretary, Blacksburg, VA

Executive Director
Jeff Caldwell, Radford, VA

Board of Directors
Jeff Arnold, Dublin, VA
Michael Valach, Pulaski, VA
Dave Dobyns, Dublin, VA
Darryl Sarver, Dublin, VA
Mike McLeod, Dublin, VA
Dean Jackson, Pulaski, VA
John Johnson, Radford, VA
Steve Rapp, Pulaski, VA
Cecil Doyle, Roanoke, VA
Dave Stevenson, Greensboro, NC
Laura Walters, Dublin, VA
Chris Meade, Fishersville, VA

Committee Structure
Financial Resources • Bill Cunningham, Chair
Organizational Development • Laura Bullard, Chair
Membership Committee • Darryl Sarver, Chair
Environmental Resources Enhancement • Laura Walters, Chair
Events Committee • Cheri Strenz, Chair

Contact Information
voicemail: 540-395-FOCL
mail: 1804 East Main Street, Radford, VA 24141
email: info@focl.org

History
The Friends of Claytor Lake was formed in 1993 in response to debris build-up in Claytor Lake.

FOCL (pronounced “focal”) is a 501(c)3 organization of volunteers.

  • Bylaws of the Friends of Claytor Lake, Inc.

    As amended, November 10th, 2016

    Article I – Name, Mission, and Purposes

    Section 1:   Name

    This 501c3 non-profit organization, incorporated in the State of Virginia as Friends of Claytor Lake, Inc., is also Known as Friends of Claytor Lake and as the acronym FOCL (hereinafter, “FOCL”).

    Section 2:   Mission Statement

    The FOCL mission shall be stated as follows:

    The Friends of Claytor Lake is an organization dedicated to conserving and protecting the quality,

    sustainability, and tranquility of the environment of Claytor Lake for all.

    Section 3:   Purposes

    FOCL is organized generally for charitable, educational, and scientific purposes related to the Friends of Claytor Lake Mission Statement, and specifically:

    A.  To consider and review issues concerning the environment of Claytor Lake, its water, the surrounding land, and its tributaries;

    B.  To be an avenue for discussion of public concerns regarding issues related to FOCL’s general and specific purposes;

    C.  To promote public awareness through education regarding issues related to FOCL’s general and specific purposes;

    D.  To provide normal and emergency clean-up efforts needed to maintain the quality, sustainability, and tranquility of the Claytor Lake environment.

    E.  To work directly with the Pulaski County Administration, any applicable federal or state agencies, and other organizations and institutions to implement FOCL’s general and specific purposes.

    Article II – Membership

    Section 1:   Requirements for Membership

    A.  Any person who voluntarily expresses a genuine interest in FOCL’s mission and who  desires to promote the purposes of FOCL may become a member by paying minimum annual dues of fifty dollars ($50.00).

    B.  Members must comply with FOCL’s Articles of Incorporation, these Bylaws and their amendments or additions, and all rules and polices established and mandated by FOCL’s Board of Directors.

    Section 2:   Honorary Membership Status

    Members may achieve a higher honorary membership status in FOCL by making additional contributions graduated in the amounts as follows:

    Amount Contributed, $ Membership Level

    50.00 to 124.00 Crew

    125.00 to 274.00 Ensign

    275.00 to 524.00 Lieutenant

    525.00 to 999.00 Commander

    1,000.00 to 4,999.00 Captain

    5,000.00 or more Admiral

    As authorized by vote of the Board of Directors, the value of certain in-kind services may be counted as Membership contributions.

    Section 3:   Privileges

    Members shall have such privileges as may be allowed by these Bylaws or as may be enabled by action or resolution of the Board of Directors.

    Section 4:   Property Rights

    No member shall have or acquire any property rights or assets of FOCL, not even by reason of dissolution of the FOCL corporation or liquidation of its assets.  In the event of and upon dissolution of the FOCL organization, assets shall be distributed pursuant to section 501(c)(3) of the Internal Revenue Code for one or more exempt purposes, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.  Any such assets not so disposed of shall be disposed of by order of the Pulaski County Circuit Court exclusively for such purposes or to such organizations as said Court shall determine are for a public purpose.

    Section 5:   Termination of Membership

    Any FOCL member who fails to comply with the Articles of Incorporation, these Bylaws or any other properly promulgated rule of FOCL, or for other good cause, may be expelled from Membership by a vote of two thirds (2/3) of the Directors present and voting by secret ballot at either a special or regularly scheduled Board of Directors meeting. If such member be a member of the Board of Directors, that person shall not be entitled to vote or be counted as a Director in the determination of the two-thirds (2/3) vote. No vote to expel may be taken until the subject member and the Board of Directors have been notified in writing, at least ten (10) days prior to the vote, of the alleged cause for expulsion. The member in question shall be permitted to present a defense against the allegation at said Board meeting and before the Directors vote to expel.

    Article III – Annual Meeting

    The Board of Directors shall hold an Annual Meeting for all FOCL members and guests to attend. The Executive Director shall ensure that notice by mail or email is given to all FOCL members and Directors at least thirty (30) days in advance of the Annual Meeting.

    Article IV – Board of Directors

    Section 1:   Procedural Purpose, Election, and Number

    FOCL shall be overseen and directed by a Board of Directors (hereinafter, “the Board”) elected by a majority of the FOCL members present at the Annual Meeting.  Directors shall serve for three (3) year terms or until their successors shall have been elected. The Board will consist of not more than thirty (30) members including the officers of FOCL, and depending on the current Directors completion of three year terms approximately one-third of the Directors shall be replaced or reappointed by election each year. The newly elected or reelected Directors will take office immediately following the Annual Meeting.

    Section 2:   Qualifications

    1.   Directors must be members or invited partners of FOCL. Members must be in good standing, pay annual dues, remain active in FOCL meetings, committees, and activities, adhere to the FOCL Code of Ethics, follow these Bylaws, and to the best of their ability always strive to ensure continued FOCL success, implement Board objectives, and fulfill FOCL’s Mission and purposes.
    2.   Partners are non-paying members of the Board, serving indefinite terms, who represent local, state, and federal agencies and/or organizations who are invited due to their involvement with Claytor Lake.

    Section 3: Election of Board Member Procedure

    The open period for nominations to the Board will be two (2) months prior to the Annual Meeting.  A nominating committee will be appointed two (2) months prior to the Annual Meeting for the purpose of putting forth a slate of individuals to be voted on by the FOCL membership during the Annual meeting.  Voting could be conducted by verbal communication, show of hands and/or ballot vote.

    Section 4:   Powers

    The Board shall have the power to do all things necessary to carry out the Mission, purposes, and objectives of FOCL and may appoint such agents, committees and representatives as the Directors collectively under these Bylaws determine to be in FOCL’s best interest.

    Section 5:   Vacancies and Addition of New Board Members

    Board vacancies may be filled or new Board members added by a majority vote of the Board members present at a regular or special meeting properly called for the purpose of filling any such vacancies.  However, Board members so elected shall serve only until the next Annual Meeting, unless reelected by a majority of the FOCL members present at the Annual Meeting.

    Section 6: Board Term Limits

    A. A Board Member shall hold their seat on the Board for no more than two (2) consecutive 3-year terms and then will be required to vacate their seat for a minimum of one year, after which they may seek re-election to the Board.

    B. Officers are exempt from Board Term Limits

    Section 7:   Expulsion

    Any member of the Board who fails to comply with the Articles of Incorporation, these Bylaws, the FOCL Code of Ethics, or any other properly promulgated rule of FOCL, or for other good cause shown, may be expelled from the Board by a vote of two thirds (2/3) of the Directors present and voting by secret ballot at either a special or regular Board meeting, or by a vote of two thirds (2/3) of the members present at a special or regular Membership meeting voting by secret ballot.  The Director in question shall not be entitled to vote or be counted as a Director in the determination of the two thirds (2/3) vote.  No vote to expel may be taken until the subject member and the Board have been notified in writing, at least ten (10) days prior to the vote, of the alleged cause(s) for expulsion.  The Director in question shall be provided opportunity to be heard and to present a defense against said cause(s) before any vote by the Board or the members at large.

    Section 8:   Meetings

    A.  Meetings of the Board shall be held at least semiannually at such time and place as the majority of the Directors may from time to time determine. One such meeting shall be the Annual Meeting of the Membership.

    B.  Special meetings of the Board may be held at the call of the President or by a majority of the Directors on the Board.

    C.  Notice of any and all meetings shall be given to the Directors at least twenty-four (24) hours before the date of any meeting.  At least one third (1/3) of the total number of  Directors holding the office of Director must be present to constitute a quorum for the transaction of business, and decisions about any question before the Board shall require a majority vote of the members present at the meeting, unless otherwise indicated in these Bylaws.

    Article V – Officers, Vacancies, and Eligibilities

    Section 1:   Appointment of Officers

    The Board shall appoint a President, Vice President, Secretary, and Treasurer at the first meeting of the Board following the Annual Meeting of the Membership typically held each year in June or July.  In the event that an officer resigns or is removed from office, the Board shall appoint a replacement officer at the next regularly scheduled  meeting, or if otherwise deemed urgent by the Board or the President a special meeting may be called to implement appointment of the replacement officer. The Board may also appoint a President Elect who would assist the President during his or her time in office and who would then succeed to President. 

    Section 2:   Duties of Officers

    A.  President

        1.  The President shall act as the Chief Executive Officer and Chairman of the Board of Directors, preside over all FOCL Board and Membership meetings, and direct all official FOCL business in compliance with federal and state laws, directives from the Board, and these Bylaws.

    2.  The President shall be an ex-officio member of all committees, except the Nomination Committee, and shall appoint all committee chairpersons.

        3.  The President may call a special meeting upon proper notice from Directors or members or on his or her own volition.

    4.  The President shall have the authority to direct the Treasurer and/or the Executive Director to make expenditures of FOCL’s corporate funds in amounts up to, but not greater than, one thousand dollars ($1,000.00) per incident.

    B.  Vice President

    The Vice President shall assist the President and shall preside at meetings held in the President’s absence. In the event that the President is unable to fulfill the duties of office, the Vice President shall act as the President until a new President is appointed by the Board of Directors. The Vice President shall also perform such other activities as may be directed by the President or the Board.

    C.  Secretary

    The Secretary shall take and/or record the minutes of all Board meetings and forward a written copy of them to the Executive Director for distribution to the Board prior to the next regularly scheduled Board meeting.

    D.  Treasurer

    The Treasurer shall be responsible to oversee all FOCL corporate funds and interact with the Executive Director and FOCL’s Certified Public Accountant (CPA) as necessary to handle all FOCL financial and accounting activities and obligations.  All funds shall be deposited in the name of the FOCL corporation in local, federally insured banking institutions.  The Treasurer shall also carry out any other financial activities directed by the President or the Board.

    Section 3:   Terms of Office

    The term of office for each officer shall be two years beginning on the first day of August, following the July meeting, and ending on the last day of July in the second year of office or until a duly appointed successor assumes office. Officers may serve successive terms, and are exempt from Board member term limits.

    Section 4:   Resignation, Removal, and Vacancies

    A.  Resignation:  An officer may resign from the Board by submitting written notice to the   Secretary or by announcement at a Board meeting.  Upon receipt of such resignation, the Board shall appoint a replacement officer as indicated in Article V, Section 1 in these Bylaws.  Said replacement officer shall take office immediately upon appointment.

    B.  Removal from office:  An officer may be removed from office for cause by a two thirds  (2/3) vote of the Board.  Any officer whose removal is sought shall not be included as a member of the Board for the purpose of determining said officer’s removal, and therefore, shall not be allowed to vote to determine the removal.

    C.  Vacancies:  The Board shall fill any vacancies occurring in any office.

    Section 5:   Eligibility for Holding Office

    To be eligible to hold office, a member must meet the qualifications set forth for Membership as described in Article II, Section 1, and have shown an active interest in all FOCL functions.

    Article VI – Duties of the Board of Directors

    Section 1:   Management of FOCL Business

    A.  The Board shall have general supervision and control of the business affairs and activities of  FOCL and shall make all necessary rules and regulations consistent with federal and state  laws and these Bylaws for the management and guidance of the officers, employees, agents and members of FOCL. 

    B.  In the event that the Board, upon a two thirds (2/3) majority vote of concurrence by the  Membership, deems it necessary to obtain a loan for any legitimate FOCL purpose, the    Board shall oversee and direct negotiations for such a loan and any concomitant pledge(s) or encumbrance(s) of FOCL assets for the security of said loan, and the execution of any   notes, deeds of trust, and any and all other instruments necessary for obtaining said loan.

    Section 2:   Financial matters

    The Board shall have the power to select a bank as the depository for all FOCL funds.  The Board may determine the manner of receiving, depositing, and disbursing the FOCL funds, the form of checks, and the person or persons to whom shall be delegated the authority for signing checks.  Unless otherwise determined by the Board, the Treasurer or the Executive Director shall sign all checks.  The President and the Treasurer shall sign all other notes or other financial and legal documents of FOCL upon authority granted by the Board.  The Board shall cause an annual statement to be prepared and submitted to the Membership as part of the annual report presented at the Annual Meeting of the Membership.

    Section 3:   Accounting System

    The Board shall implement and have maintained an adequate accounting system to meet FOCL’s nonprofit corporation 501c3 requirements, and further, it shall be the duty of the Board to require the keeping of proper records of all deposits, disbursements, and related receipts.

    Section 4:   Fiscal Year

    FOCL’s fiscal year shall be the calendar year starting on the first day of January and ending on the thirty-first day of December of each year.

    Section 5:   Audit

    The Board shall direct the Treasurer and Executive Director together to search for and, upon approval by the Board, to hire an independent CPA firm to provide a method for auditing and reviewing FOCL’s books and records and to make an appropriate and complete report thereof.

    Section 6:   Open Books

    The Board shall keep a complete and detailed record as a set of books of any and all FOCL proceedings, including committee meetings, Board meetings, and all meetings of the FOCL Membership and such record or books shall be open to all FOCL members.

    Article VII – Committees

    Section 1:   Standing Committees

    A.  FOCL shall have five standing committees, specifically named Financial Resources, Events, Organizational Development, Environmental Resources Enhancement, and Membership.

    1.  Directors and FOCL Members may volunteer to join and work in the committee of their choice.

    2.  Committee members by majority vote shall elect a committee chairman to run any given committee.

    3.  Committee chairman shall serve a two year term at the end of which the committee members by majority vote may reelect the sitting chairman or elect a new chairman.

    4. Committee chairmen are not required to be Board members to serve as chairman.

    5.  Committee members at their own discretion by majority vote may replace their committee chairman at anytime depending upon vacancy or for good cause shown.

    B.  Financial Resources Committee

    1. The Financial Resources Committee shall consist of the Treasurer, the Executive Director, and other members as appointed by the President, and shall:

    A.  Have the authority to recommend allocation of funds and prepare the annual budget;

    B.  Utilize existing skills of Board members and the Membership in general to identify sources of and secure additional funding, e.g., writing of grant applications;

    C.  Identify and take advantage of reliable sources of funding;

    D.  Work with contributing partners to allocate funds received for designated funding accounts;

    E.  Develop mechanisms that provide an analysis of the value received for funds contributed to FOCL; and

    F.  Strive to increase financial support and resources for FOCL.

    2. Claytor Lake Legacy Fund

            1. The Claytor Lake Legacy Fund is an established fund that can provide operational funding for the foreseeable future should local and/or private funding not be sufficient to meet the organization’s needs.
            1. In times of financial shortages and/or critical organizational needs, funds from the Legacy fund may be withdrawn, when recommended by the Finance Committee to the Board of Directors, and approved by a 3 quarters (3/4) vote of a quorum of the Board.
            1. The Legacy Fund will be the responsibility of and administered by the Financial Resources Committee.  Annual appropriations to the Legacy Fund will be recommended by the Finance Committee base upon a review of the prior year’s revenue and expenditures.  No set amount or percentage of funds shall be determined unless the Committee deems that a balance surplus exists.
            1. Individual, corporate, and private foundation gifts will be encouraged and solicited by the Board. Appropriate recognition and acknowledgement will be given to those providing resources to the Legacy Fund.
            1. Earnings from the fund will be reinvested into the Legacy Fund.

    C.  Events Committee

    The Events Committee shall consist of Directors, FOCL Members, and volunteers organized and dedicated to:

    1.  Organize FOCL events and activities that increase public awareness about FOCL and lake issues, and promote fundraising and donations toward the accomplishment of FOCL’s mission and goals;

    2.  Work with Vendors and Sponsors on event and activity logistics and funding;

    3.  Work with fellow FOCL committees and Board of Directors to facilitate awareness and promote volunteering from Directors, FOCL donors, and/or other civic groups;

    4.  Organize and provide information of planning for publicity purposes to Executive Director.

    D.  Organizational Development Committee

    The Organizational Development Committee shall consist of Directors, FOCL Members, and volunteers organized and dedicated to:

    1. Develop a committee structure to accomplish the work of the Board;

    2. Develop and implement strategies to increase stakeholder involvement in FOCL; and

    3. Develop strategies to address the challenge of getting more dedicated and active Board members.

    E.  Environmental Resources Enhancement Committee

    The Environmental Resources Enhancement Committee shall consist of Directors, FOCL Members, and volunteers organized and dedicated to:

    1. Provide leadership in enhancing, preserving, and protecting Claytor Lake’s environmental resources;

    2. Manage debris removal and lake clean-up as resources allow;

    3. Keep track of lake water quality;

    4. Track the status of fishery resources at the lake;

    5. Monitor recreational uses and their impacts on the lake;

    6. Monitor development around the lake;

    7. Monitor the status of invasive species in and around the lake;

    8. Track and determine air quality over and around the lake;

    9. Promote and solicit opportunities for obtaining conservation easements and green space around the lake; and

    10.  Educate the public about shoreline management and erosion prevention.

    F.  Membership Committee

    The Membership Committee shall consist of the Executive Director, Directors, FOCL Members, and volunteers organized and dedicated to:

    1.  Develop and implement strategies to maximize membership;

      2.  Evaluate and establish feasible annual membership goals;

      3.  Develop and implement a corporate giving program; and

      4.  Periodically evaluate membership structures.

    Section 2:  Special Committees

    A.   Executive Committee

                The Executive Committee shall consist of FOCL’s elected officers (i.e., President, Vice President, Secretary, and Treasurer) and Standing Committee Chairmen, and shall: 

    1.  Teleconference or meet from time to time as necessary to address and take action on urgent issues and emergency situations requiring immediate attention for which calling a special full Board meeting is impractical;

    2.  Have a quorum of five committee members chaired by the President in a teleconference or at a meeting to decide by majority vote any actions to be taken for a given urgent issue or emergency situation;

      3.  At the next regularly scheduled Board meeting, report back to the Board all issues  addressed or actions taken by this committee;

        4.  Not implement or take any actions against nor make any changes to FOCL policies, bylaws, or procedures;

        5.  Address and take action only on urgent issues and emergency situations including, but not limited to, paid personnel matters, Code of Ethics situations, 501c3 requirements, and any emergency life and death or legal matters requiring immediate attention; and

      6.  Incur expenditures up to, but no more than, five thousand dollars ($5,000.00) per incident as necessary for urgent and emergency situations.

    B.   Nominating Committee

        1.  The Nominating Committee shall be comprised of three (3) Directors, to be selected annually by the President and approved by majority vote of the Board at the March monthly meeting, who shall nominate a slate of candidates for election to the Board of Directors to fill any current or imminent Board vacancies.

        2.  The Nominating Committee Chairman shall present the slate of candidates to the Board for review, evaluation, and vetting in closed session at the May monthly meeting and for subsequent approval by majority vote of the Board in open session.

        3.  The Nominating Committee Chairman shall present the Board approved candidates to attendees at the Annual Meeting of the Membership for election to the Board by majority vote of said attendees.

    C.  Other Committees

    The President, from time to time as the need arises, may name and appoint a special ad hoc committee that upon approval by majority vote of the Board may handle on a temporary basis any issues, situations, or activities not otherwise handled by any other standing or special committee.

    Article VIII – Rules of Order

         A.  The rules contained in the latest edition of Robert’s Rules of Order shall be used as general guidelines to govern all FOCL meetings as applicable and so long as they remain   consistent with these Bylaws and any special rules promulgated by the Board.

        B.  Voting by email shall be allowed and utilized only when the issue(s) to be voted on has (have) been presented and discussed at a Board meeting, after which only final approval remains to be voted on after further consideration by the Board members who were present at the meeting, and such email voting shall only be permitted by those members who were present at the meeting.

    Article IX – Amendments of Bylaws

    Section 1:   Amendment Procedure

    A member may present in writing to a Director any proposed revision of, addition to, or deletion from the Bylaws.  The proposed amendment must then be presented in writing to the Board at a Board meeting for review and consideration by the Board, after which at the next regularly scheduled Board meeting, the proposed amendment shall be voted on by the Board.  A majority vote of the Board members present at said meeting shall be required for passage of the proposed amendment.

    Section 2:   Documenting Amendments

    Any approved changes to the Bylaws shall be recorded by the Executive Director who shall issue true copies of amended Bylaws to the officers, directors, and members, and file and maintain all previous versions of these Bylaws.

    Article X – The Executive Director

    Section 1:   Employee

    FOCL may hire an employee to serve as Executive Director of FOCL, and such employee may be delegated such lawful tasks and assignments as deemed appropriate by the Board including, but not limited to, certain duties assigned to officers by these Bylaws.

    Section 2:   Part-time Position

    Unless otherwise directed by the Board and amended herein, the Executive Director position shall remain a permanent part-time position consisting of thirty (30) hours per week.

    Section 3:   Reporting and Duties

              A.  The Executive Director shall report to the Board and work with the President, the Treasurer, and the FOCL CPA (Certified Public Accountant) to fulfill the duties and obligations   indicated here below in part B, Duties.

            B.  Duties:

    1.  Work with the President, the Treasurer, and the FOCL CPA to maintain and account for all FOCL financial transactions;

    2.  Develop and maintain the FOCL Policy and Procedures Manual;

    3.  Maintain and update the Membership roll;

    4.  Manage FOCL day to day business activities and keep officers and Board members informed as necessary and appropriate;

    5.  Maintain FOCL voice mail and email accounts and direct messages as necessary and appropriate to the Board,  FOCL officers, and the FOCL Membership;

    6.  Organize, track, and record in-kind services performed by members and volunteers;

    7.  Maintain the FOCL calendar, organize and coordinate meetings and events, and send out committee notices and communications as requested;

      8.  Attend committee meetings and assist with committee events as requested;

    9.  Prepare meeting agendas and email same to Board members;

              10.  Assist the Clean-up Supervisor in preparing clean-up reports;

              11.  Prepare and coordinate publication of newspaper articles and press releases as necessary and appropriate;

              12.  Coordinate with Facebook and E-news managers to disseminate information about FOCL, FOCL meetings, and FOCL activities;

              13.  Represent FOCL at local and state events and fairs as requested and appropriate;

              14.  Assure compliance with federal and state requirements for a 501(c)3 nonprofit corporation;

                15.  Always strive to ensure continued FOCL success, Board objectives, and fulfillment of  FOCL’s Mission and purposes;

              16.  Coordinate and provide dinner for all Board meetings as requested; and

              17.  Implement tasks and follow directives from the Board, FOCL officers, and the FOCL CPA as necessary and appropriate.

  • February

    Present:  Jeff Caldwell, Jackson Beamer, Dave Stevenson, John Johnson, Darryl Sarver, Steve Rapp, Laura Bullard, Bill Cunningham, Dave Dobyns, Mike McLeod, Caroline Gaskins, David Peake, Lynn Martin

    Minutes of the January 13, 2018 Board Winter Retreat meeting were approved as written.

    Vice President Jackson Beamer presided.

    Organizational Development:  Laura Bullard provided a recap of the Board’s Winter Retreat.  Solutions were developed for increasing FOCL membership, participation, donations and fundraising.  Positive comments were made about the retreat.

    Clean Up Report:  Dave Dobyns reported that clean up is on hold during the winter; equip has been winterized or is being repaired.  Repairs to excavator will start after construction of the barge is finished.  Clean up will start around 1st of April if everything on schedule.  Priority will be given to launch ramps, especially the DGIF ramp at Hidden Valley and DeHaven. If there are no problems down lake, they will go above the bridge to catch debris before it comes down. The monthly debris survey with AEP will start end of April.   

    Environmental Resources:  Jeff Caldwell shared for Laura Walters that the Committee met recently for a presentation on the 2017 Water Quality Report; report results will be made available soon.

    Donation Committee:  Darryl Sarver reported that donations are ahead of last year to date by 34%.

    Events Committee: Jeff Caldwell said we’re behind the eight ball and everyone needs to start getting sponsors and auction items for Spring Splash May 6.  The spreadsheet with 2016 auction items was passed around.  Laura Bullard also encouraged everyone to use the information (letter, flier, etc.) Jeff provided at the meeting and via email to solicit sponsorships and items, and to submit auction item collection forms to her; sponsorship information goes to Laura W.   

    Executive Director Report:  Jeff Caldwell is working on a new website which will be launched next week; it will be more interactive and easier and more attractive than the previous website.  He is open to suggestions for the new website.  He is also working on a live question/answer podcast about lake topics that will go on all social media platforms; he asked for suggested topics.  During discussion, suggestions included clean up, boater safety, dredging, history of Claytor Lake, interviews, and freshwater sponges. 

    Other Business:  2018 FOCL calendars were not done because of the lack of interest in 2017 calendars.  Consideration is being given to certain donor levels receiving FOCL t-shirts and flags.

    The meeting was adjourned.

    January Winter Retreat

    Present:  Cheri Strenz, Jeff Caldwell, Jackson Beamer, Bill Cunningham, Dave Stevenson, Dave Dobyns, Steve Rapp, Mike McLeod, John Johnson, Laura Bullard, Laura Walters, Jeff Arnold, Chris Meade, Cecil Doyle, Debbie Lineweaver

    President Cheri Strenz discussed the letter for Board members to use to solicit sponsorships and auction items for Spring Splash.   Corrections will be made to the letter.

    Organizational Development:  Laura Bullard gave summary information about the 2017 drawdown.  Seventy-five landowners responded to drawdown use and mussel salvage.  Several expressed thanks for the five foot drawdown.  One hundred and eight people participated in the volunteer mussel salvage event; 6,204 mussels were salvaged.  Similar numbers were salvaged during 2017’s five foot drawdown and 2012’s three foot drawdown.  Twenty-five Pistolgrip mussels were found during the 2017 event, and a landowner reported finding another 15.  The next drawdown is scheduled for November 2019. 

    Clean-Up:  Dave Dobyns had no report.

    Environmental Resources:  Laura Walters shared that the water quality of the lake is good according to the 2017 Water Quality Report.   Water celery is being grown at VT for planting at Claytor Lake.  Over 400 Christmas trees were sunk in the lake for fish habitat on January 10 at various sites off the State Park, DeHaven and the rock piles at Peak Creek; their GPS coordinates are available on FOCL’s website.  AEP will hold a meeting next week about habitat.  A new used pushboat has been acquired for clean-up, and AEP has given FOCL a second conveyor. 

    Events:  Cheri issued a challenge to Board members to each get three sponsors and four auction items for Spring Splash, and encouraged everyone to start soliciting now.  A spreadsheet of proposed donors and sponsors will be sent out.  Spring Splash will be held May 6 at Nesselrod and much help will be needed the day before and the day of the event. 

    Executive Director:  No report.

    The Board meeting was adjourned.   

  • May

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Terry Cartright, Laura Walters, Jackson Beamer, Steve Rapp, Dave Dobyns, Ranny Akers, Dean Jackson, Darryl Sarver, Buddy Johnston, Larry Killough, David Peake, Bob Strenz

    Minutes of the May 11, 2017 Board meeting were accepted as written.

    President Cheri Strenz:  Cheri Strenz presented Buddy Johnston for 2016 FOCL Volunteer of the Year for work with our Events Committee. Cheri announced that Larry Moore has resigned from the board of FOCL due to personal reasons.

    Organizational Development: Laura Bullard – No report.  A meeting will be held on June 1 to plan FOCL’s annual meeting.

    Clean Up Report: Dave Dobyns – Clean up has started at DeHaven Park, the crew has spent several days there and are working towards Hidden Valley. 35 Roll Off Loads, 3 Tires, 30 Bags of Trash, and 1 Dock. Lots of debris on the lake on the Snowville side of the lake from the bridge to DeHaven. Dave strongly suggested we continue to search for a new barge and push boat. Next debris inspection ride is May 30th.

    Financial Resources: Bill Cunningham presented the Finance Report for the period ending May 11, 2017.  The report was accepted as presented.

    Environmental Resources:  Laura Walters – Habitat panting day scheduled for June 14th from the plants Pulaski County High School has been growing. Have not checked upper lake planting yet from 2016 in the Allisonia area. Planting this year will be down the lake around the state park.

    Donations:  Darryl Sarver – Donations have been continuing to come in and grow the lake base for more donations. Jeff will continue to send out letters for lake residents.     

    Events:  Cheri Strenz  – The 25th Anniversary Gala was a great success despite the windy weather and estimated 130 attendees. June board meeting will be held at the Isaac Walton League.      

    Executive Director Report:  No Report 

    Other Business: Terry Cartright inquired about more clean up in the back of Hidden Valley around the docks and public boat launch.

    Meeting adjourned.

    April

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Gwynn Douglas, James & McKenzie Ulmer, Laura Walters, Cecil Doyle, Dean Jackson, John Johnson, Jeff Arnold, Laura Bullard, Dave Dobyns, David Peake, Ranny Akers, Joe Guthrie, Dave Stevenson, Michael Valach, Jackson Beamer, Steve Rapp, Laura Jacobsen

    Minutes of the March 9, 2017 Board meeting were accepted as written.

    President Cheri Strenz:  FOCL and Pulaski County held a Shoreline Management Plan (SMP) meeting Saturday morning April 8 at NRCC to inform the community about the SMP and ask for feedback.  Other than Board members, 26 attended.  Joe Guthrie suggested that FOCL and the County request a public SMP meeting with AEP and FERC representatives in attendance.  Jeff will work with Danny Wilson toward that end, and requested that citizens also call FERC to request a meeting.   

    Cheri shared the following dates:

    FOCL’S 25th Anniversary Celebration – May 7 at Nesselrod

    New River Symposium – May 16 at RU’s Selu; contact Laura W. or Cheri if interested in attending

    Kid’s Fishing Day – May 13

    8th Grade Day – May 23 from 10-2; FOCL takes kids on pontoon rides; Michael Valach hopes to also do kayaking and paddle board instruction

    June 1 – final SMP comments due to FERC

    June 10 – Claytor Lake Festival with fireworks; C. L. Ambassadors are doing a boat parade that day

    June 24 – Clean Up Day

    Organizational Development: Laura Bullard – No report.  A meeting will be held after the 25th anniversary celebration to plan FOCL’s annual meeting.

    Clean Up Report: Dave Dobyns – They have cleaned up the debris storage site so will be ready to dump roll offs.  They are getting set up to launch the push boat, and are making additions to the abutment up lake.  They hope to be in the water by the end of next week.  They might start up lake before Julia Simpkins Rd is closed this summer, which will make it hard to get debris to the storage site at Big Hole Hollow.  They will tour the lake for debris with AEP next Thursday.

    Financial Resources: Bill Cunningham presented the Finance Report for the period ending April 13, 2017.  The report was accepted as presented.

    Environmental Resources:  Laura Walters – FOCL has applied for a kayak classes grant that would provide 325 kids (middle to high school) with kayaking instruction (about 1,000 hrs).  25th Anniversary celebration sponsorships are still needed; $5,200 has been committed or pledged; $10,000 is the target.  Army Core of Engineers’ Nationwide permits have been received for habitat projects this summer.

    Donations:  Jeff Caldwell for Darryl Sarver – Donations have been received including ones in memoriam for Paul Duncan.  Donations are still ahead of 2016 year to date.   Jeff is continuing to send letters out.    

    Events:  Cheri Strenz  – 25th Anniversary celebration is May 7 from  4 to 7 at Nesselrod.  Board members need to be there early on Sunday; some will go on Saturday to start setting up.  Nesselrod staff is being very helpful.  Dinner will be catered by Nesselrod. The Events Committee will meet one more time.  Invitations have been sent to 226 people; capacity is 260. They need to know how many tickets sponsors want.     

    Executive Director Report:  Jeff Caldwell has changed FOCL’s mailing address to 1804 East Main St, Radford, VA  24141. 

    Other Business:  Laura Walters announced that April 26 is Give Big Day and asked everyone to contact people to donate.  A grant is available for the most unique email addresses.  Michael Valach reminded the Board that the Outdoor Expo is in Radford April 22. Steve Rapp introduced Gwynn Douglas and James and McKenzie Ulmer from Back to Nature, a landscaping and construction business; they provided information about their company.  Joe Guthrie is currently working on new walking/biking trail for the County.  It will start at the old Riverlawn Elementary School, go through the Smith Farm (now owned by VOF) to the New River, continue up stream and end at the train trestle on Hazel Hollow Rd.   Joe invited anyone interested to join the committee working on the project, and requested recommendations for a boat launch for the trail.   David Peake responded that DGIF could be a source of information and funding for a boat launch.  Laura Jacobsen suggested that a partnership might be possible with the City of Radford and Radford University.

    Meeting adjourned.

    March

    Present: Cheri Strenz, Bill Cunningham, Jeff Caldwell, Cecil Doyle, Dean Jackson, John Johnson, Laura Bullard, Laura Walters, Jeff Arnold, Jackson Beamer, Ranny Akers, Darryl Sarver, Dave and Joan Stevenson, Steve Rapp, Larry Killough, Chris Meade, Michael Valach, Dave Dobyns, David Peake

    Minutes of the February 9, 2017 Board meeting were approved as written.

    President Cheri Strenz: 25th Anniversary Gala – scheduled for May 7 at Nesselrod. Two letters to potential sponsors were distributed to Board members. It is especially important to get sponsors because there will be no charge for attendance. Monetary sponsorships only are needed since there will be no auction at the event. Sponsors will need to notify FOCL of how many tickets they want. Laura Walters has a list of sponsors from last year and asked that the same people contact sponsors this year. Speakers will be Tal Stanley and Bill Cunningham. The purpose of the event is to celebrate what FOCL has accomplished and the people who have made it possible, as well as to promote donations toward sustaining FOCL into the future. A new Legacy Fund flier is at the printer and will be made available. Cheri challenged Board members to keep track of their volunteer hours so we will know how much time volunteers actually put into FOCL.

    Organizational Development: Laura Bullard – Committee has not met, but has been working with the Events Committee on the 25th Anniversary. Other activities of importance include the Fall Classic Fishing Tournament scheduled for Sept 16; FOCL may be responsible for helping with parking, for drinks and to be there for weigh in. Check in will be handled by the organizers the night before (Friday). The date for the Annual Meeting is yet to be determined.

    Clean Up Report: Dave Dobyns – Equipment is still being worked on but the plan is to be in the water by April 15. Need to clean up debris storage area. They will decide where to start, perhaps above the bridge if debris at DeHaven isn’t bad.

    Financial Resources: Bill Cunningham presented the Finance Report for the period ending March 9, 2017. The report was accepted as presented.

    Environmental Resources: Laura Walters – A pontoon boat was donated to use with habitat work. Water celery plants that will be transplanted to the lake are growing at Pulaski Co. High School.

    Donation Committee: Darryl Sarver – A lot of donations have come in over this last month, thanks to letters sent out by Jeff Caldwell. Donations for 2017 are now ahead of 2015 and 2016 amounts year to date.

    Events Committee: Cheri Strenz – see 25th Anniversary above.

    Executive Director Report: Jeff Caldwell – Brought up the Executive Order allowing the dumping of coal waste and other mining waste into rivers and streams. Cheri will send out information she has gotten from the New River Conservancy about it. Motion was made and approved to decide via email whether to send letters of concern to appropriate agencies and individuals.

    Other Business: The current SMP review process was discussed, now that FERC has issued an order extending the deadline for the review to June 15 to allow for continued work between AEP, FOCL and the County. There is also a possibility of a public hearing if enough concern is expressed to FERC. A FERC landowner hotline is available and Jeff Caldwell will share the phone number. FOCL is still waiting for the next SMP draft from AEP. Cheri expressed appreciation for Danny Wilson with the County for working with FOCL on the SMP, and for the support of the Board of Supervisions. The County is taking FOCL’s concerns seriously and has concerns of its own about the SMP. The County’s GIS person is working to clarify the Project boundary and SMP classifications. Drawdown is tentatively scheduled for this fall; TAC will be working on it. Virginia Outdoor Lovers Expo will be at Bisset Park in Radford 10-4 on Sat April 22.

    The meeting was adjourned.

    February

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Laura Bullard, John Johnson, Ranny Akers, Cecil Doyle, Jackson Beamer, Steve Rapp, Darryl Sarver, David Peake, Joe Guthrie, Lars Johnson

    Minutes of the January 12, 2017 Board meeting were approved as written. 

    President Cheri Strenz:

    Shoreline Management Plan (SMP) Review – AEP has gotten an extension until March 15, 2017.  FOCL hopes to have an opportunity to comment on the final draft.  Laura Bullard went through FOCL’s requested SMP changes sent to AEP February 1.   25th Anniversary Gala – Scheduled for Sunday, May 7, 2017 from 4-7 at Nesselrod on the New.  Events Committee will meet next week to discuss details; they are still planning on dinner and a speaker (Dr. Tal Stanley). 

    Thank-you letters received by FOCL:  one from Toys for Tots; and one with a letter and a donation check from “The Claytor Lake Kids,” a group of children at the lake who donated money from items they made and sold. 

    Organizational Development:  No report.

    Clean Up Report:  None.

    Financial Resources: Bill Cunningham presented the Finance Report for the period ending February 9, 2017.  The report was accepted as presented.

    Environmental Resources:  Cheri Strenz reported for Laura Walters that the Claytor Lake State Park Ambassadors are sponsoring a boat parade on June 10, 2017 (Claytor Lake Festival day) and would like FOCL to help advertise it.   The water celery planted by Pulaski County High School for transplanting into the lake is growing.

    Donation Report:  According to Darryl Sarver donations are down this year 28% compared to this time last year.  Jeff Caldwell is trying a different solicitation strategy.  January and February are usually slow donation months.  Jackson Beamer said he will be soliciting donations from home owners in Claytor Lake Estates and recommends that others canvas their neighborhoods as well for donations.

    Events Committee is meeting February 16, 2017 at noon at MK’s. 

    Executive Director Report:  Jeff Caldwell was approached by members of RU’s Geospacial Department about a mapping project that would produce 3-D images of the land and under the water using drones and a submarine.  It would show aquatic vegetation and the amount and type of silt on the bottom of the lake.  They would like to start next month and plan to do the whole lake. They would like it to be a continuous project for 3-4 years.  Their only need would be occasional boat transportation.  Jeff hopes to put the images on the FOCL’s website.  At Joe Guthrie’s suggestion, Jeff will explore participation by Pulaski County High School.  Jeff also brought up President Trump’s Executive Order allowing the dumping of coal waste into rivers and streams.  He would like to write a letter expressing FOCL’s concerns. It was decided that we first need to read the order and to check with the New River Conservancy for more information before writing a letter.

    Meeting was adjourned.

    January

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Dave Dobyns, John Johnson, Jackson Beamer, Steve Rapp, Larry Killough, Ted Bostic, Dave & Joan Stevenson, Chris Meade, Cecil Doyle, Danny Wilson, Darryl Sarver, Andy McCready, Jim Kelly, Michael Valach, Joe Guthrie, Ward Angle, John Schutte, John Stoner, Spencer & Stephanie Regas, Randy Bandy, Troy Phillips, Arthur Cox, Dana Spraker, Chuck Brown

    Minutes for November 10, 2016  Board meeting were approved as written. 

    Committee Reports: 

    Organizational development:  Laura Bullard presented Bylaw amendments regarding Board member term limits, President Elect position and committee chair qualifications.  Following discussion, the amendments were approved individually as presented.

    Clean Up Report:  According to Dave Dobyns, clean up has been completed for the season and they are working on burning the wooden debris pile.  Total collected for the season was 192.75 roll offs, 48 tires, 410 trash bags, 11 (55) gal barrels, 14 docks, a picnic table, miscellaneous pipes and a set of metal steps.  The boat has been pulled and equipment is being winterized. The abutment above Lowman’s Ferry Bridge has been completed and will be ready to go by April.  Dave was recognized for his work.

    Financial Resources:  Bill Cunningham presented the Finance Report for the period ending January 12, 2017.  The report was accepted as presented. 

    Environmental Resources:  Christmas for the Fishes will be 9:30 at the State Park on January 18;  January 25 is the alternative date.  The barge request submitted to the County was denied by the Board of Supervisors.  Stabilization is needed along the bank at Lowman’s Ferry Bridge and will be done.  A pontoon boat donated by Brian Burke and Bones Harris needs work but will be very useful for habitat work. 

    Donation Committee:  Darryl Sarver reported that 2016 donations were down 38% from 2015.  He encouraged everyone to talk to friends and neighbors about donating.  7% of homeowners had been donating; it is now down to 6%.   A different strategy will be implemented.  A question was raised about whether lake homeowners think Pulaski County is funding FOCL through their taxes.  It was agreed there is a need to educate residents about FOCL’s funding sources.  Jim Kelly recommended the fact sheet about Claytor Lake as a good source of information.   

    Events Committee:  According to Cheri Strenz, the committee met during the first part of December and is planning a different type of Spring Splash this year with a dinner and speaker.  They would like to have all former FOCL presidents at the event.  They are planning the event around building the Legacy Fund whose purpose is to sustain FOCL during lean donation times.  May 7 is the scheduled date.

    Shoreline Management Plan (SMP) Review:  Cheri provided background about the SMP and its 5-year review.  FOCL members have been meeting with APCO and have been sharing concerns about the SMP including Project boundary clarification, facilitation of erosion control, SMP implementation date, steep slope, dock sizes, shoreline stabilization, grandfathering, fees and leases.  Laura Bullard presented the Project boundary issue, asking, “Where is the actual Project boundary?  Is it still the original boundary purchased by APCO or is it the current 1850 elevation?”  She also discussed facilitating erosion control through the SMP to balance protection of resources. During discussion the opinion was expressed that FERC and APCO need to get out of local land management.  The SMP implementation date is important for grandfathering.  Steep slope restricts dock sizes to 500 square feet; and the designation of steep slope as 2:1 is incorrect.  Dave Dobyns pointed out that riprap slope specifications at 2:1 are also incorrect and need to be 1:1.  If 1:1 isn’t possible with riprap, then a bulkhead needs to be allowed.  It has been requested that approval for retaining walls on Project lands be moved to APCO Exceptions from FERC variance.  Approval for an additional 300 square feet for a single family dock may be allowed under APCO Exceptions.  During discussion it was expressed that APCO’s ability to require removal of structures can have a detrimental impact on the ability to sell property, thus impacting property values and real estate taxes.  The County misses out on revenue and residents’ ability to enjoy the lake is limited.  Andy McCready stated the County also needs to continue to press for deeper and more frequent drawdowns to deal with siltation.    It was thought that re-permitting of structures would be required if the shoreline is leased from APCO.

    There being no further business, the meeting was adjourned.        

  • November

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Laura Walters, Jeff Arnold, John Johnson, Dave Dobyns, Laura Bullard, Larry Killough, Cecil Doyle, Larry Moore, Darryl Sarver, Ranny Akers, Pete Huber, Chris Meade, Jackson Beamer, Michael Valach, Dean Jackson, Page Brookshire, Dave Stevenson, Joan Stevenson

    Minutes from the October 10, 2016 Board meeting were approved as written.

    President Cheri Strenz:  Cheri presented Page Brookshire, RU student, who might serve as intern for FOCL this winter.  Christmas Dinner is Dec 8 at 6:00 at MK’s.  We are participating in Toys for Tots again this year.

    Organizational Development:  Laura Bullard presented Bylaw amendments recommended by the Committee regarding Board term limits, a President Elect position, and committee chairs.  A motion was made, seconded and approved to continue discussion about the amendments via email with the intention of voting on them at the January 2017 Board meeting.

    Clean-Up Report: Dave Dobyns shared that clean-up operations are drawing to a close for the year.  Collected to date have been 190.25 loads of woody debris, 48 tires,  410 trash bags, 11 (55 gal) barrels, 14 docks, a picnic table, miscellaneous pipes, and a set of metal steps.  Woody debris will be burned in December.  On Nov 22 the crew will work with the fish habitat project.  Equipment will then be winterized.  Cheri calculated 7 mil pounds of woody debris were collected over this season

    Financial Resources:  Report for November 10 provided by Bill Cunningham was approved as presented.

    Environmental Resources: Laura Walters reported that FOCL has received a $4,000 grant from the Community Foundation for small boat for the clean-up crew.  A fish habitat project has been planned for Nov 22 along the State Park shore from Park cabins to Hidden Valley.  Trees will be felled and cabled at 5 to 6 sites; maps of these locations are available from Laura.

    Donation Committee:  According to Darryl Sarver total donations are down 37% from 2015.  What do we do?  Cheri recommended that in the spring Board members write individual notes to people who have not donated. Jeff C. suggested a different strategy for donation reminders.

    Events Committee:  Meeting will be scheduled soon per Cheri.

    Executive Director Report:  None.

    The meeting was adjourned.   

    Closed Session was held to discuss Board concerns.

    October

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Jeff Arnold, Laura Walters, John Johnson, Dave Dobyns, Cecil Doyle, Chris Meade, Dave Stevenson, Jackson Beamer, Larry Killough, Steve Rapp, David Peake, Joe Guthrie, Mike Burchett, Pete Huber, and Michael Valach

    Minutes of Board meeting September 8, 2016 were approved as written.

    President Cheri Strenz:  Christmas Dinner has been scheduled for December 8th at MK’s. Cheri discussed the letter to intervene for the pipeline proposal.   

    Organizational Development:  Cheri Strenz talked about the 25th Anniversary for next year. Will schedule an Events committee meeting to plan Spring Splash at a tentative May 7th date. Mike Burchett talked about the FOCL Fall Classic results and success and noted improvements to the event for next year. Cheri talked about no longer doing the Bass4Grass tournament in lieu of the Fall Classic. Cheri talked about the open forum meeting at Rockhouse Marina with anglers to address their concerns about vegetation and clean up. Cheri also discussed upcoming By-Law amendments that will be presented at November’s Board Meeting.

    Clean-Up Report:  Dave Dobyns reported that collected to date have been 180.25 roll off loads of woody debris, 67 tires, 368 trash bags, 10 barrels, 10 docks.  They are now between Spooky Hollow and Ridpath Hollow.  The abutment is completed and will be certified by the Army Corp of Engineers.

    Financial Report: The report for Sept 8 by Bill Cunningham was accepted as presented.

    Environmental Resources:   Laura Walters reported that we are still planning on more artificial habitat from the Camp Powhatan dam concrete. Already planted piles of concrete is starting to be silted in and less visible for angler sonar. Follow up on the water celery planting are starting to produce pods for further growth. Pulaski County High School is set up and ready to start growing vegetation for the lake. Laura wants to discuss other planting areas along with angler suggestions.

    Donor Report:  Jeff Caldwell stated that donations are still not up to the 2015 level. Jeff asked the board for help in drumming up more support within their communities.

    Events:  Jeff Caldwell discussed different ideas for the 25th Anniversary which would include a more social event in replacement of Spring Splash without auctions and possibly consider going back to Nesslerod. 

    Executive Director Report: Jeff Caldwell expressed concern about reporters wanting detailed financial information and donor information for the Fall Classic tournament and asked the board for recommendations on information we would be willing to divulge. 

    Other Business: Joe Guthrie talked about the Pulaski County rowing team and asked for more financial support for the team.

    The meeting was adjourned.

    September

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Jeff Arnold, Laura Walters, Laura Bullard, John Johnson, Dave Dobyns, Ranny Akers, Darryl Sarver, Cecil Doyle, Chris Meade, Dave Stevenson, Jackson Beamer, Larry Killough, Steve Rapp, David Peake, Joe Guthrie

    Minutes of Board meeting July 14, 2016 were approved as written.

    President Cheri Strenz:  FOCL’s Fall Classic fishing tournament will be Saturday, Sept 10.  About 200 boats have registered so far.  Bass Nation will handle registration, flight out, check in, weigh in and returning fish to lake.  People are needed for parking and security in lots; also shuttling fishermen within the park.  All funding for the event has been donated. 

    Organizational Development:  No report.

    Clean-Up Report:  Dave Dobyns reported that collected to date have been 147 roll off loads of woody debris, 35 tires, 307 trash bags, 9 barrels, 7 docks, a large pipe and one picnic table.  They are now between the Park cabins and Hidden Valley.  The abutment is coming along slowly but looks good and will be ready for next year.

    Financial Report: The report for July 14 through Sept 8 by Bill Cunningham was accepted as presented.  Fall Classic funds will go into a separate fund.

    Environmental Resources:   Laura Walters reported that the placement of additional concrete in the lake for fish habitat will be postponed to Sept 17 and 18.  That same week water celery (“eel grass”) might also be harvested for Pulaski Co. High School to grow over the winter.  Jeff Arnold and John Copeland have finished sonar mapping of aquatic vegetation.  Laura is working with Joe Guthrie on a DGIF grant to sponsor the High School’s rowing team.   According to Joe, the High School is also looking for an adult volunteer to help with the team; a stipend might be available.  The rowing team is now officially a club and is getting more interest from students.  Laura reported that they are still working with VDOT about the vegetation cut along the road to Lowman’s Ferry Bridge; and she is also working on a Community Foundation grant for a flatbottom boat for FOCL.

    Donor Report:  Darryl Sarver stated that donations have been better since July 14, but are still not up to the 2015 level.

    Events:  Laura Walters announced that the Angler Committee has scheduled a public meeting for 6:30 p.m.  Sept 28 at Rock House Marina to discuss concerns within the fishing community and to provide information.  A panel will consist of representatives from AEP, the County, DGIF and FOCL.  Board members are asked to attend. 

    Executive Director Report: Jeff Caldwell recommended cancelling future Bass4Grass fishing tournaments in favor of doing  only the Fall Classic tournament since the benefactors want to do it annually.  Following discussion, it was decided to first see how this Fall Classic turns out.  A contract with the benefactors was recommended.  Jeff is looking into broader liability for the Board.   Darryl Sarver will also look into coverage. 

    Other Business:  The new swing sets are being used at DeHaven Park.

    The meeting was adjourned. 

    July

    Present:  Cheri Strenz, Bill Cunningham, Laura Walters, Jeff Caldwell, Jeff Arnold, Dave Dobyns, Buddy Johnston, Ranny Akers, Pete Huber, Cecil Doyle, John Johnson, Darryl Sarver, Maggie Whitt, Jackson Beamer, Dean Jackson, David Peake, Laura Bullard, Larry Killough

    Minutes for the June 9, 2016 Board meeting were approved as written.

    President Cheri Strenz:  Complaints were received about clear cut of trees and vegetation by VDOT along road and cove at Lowman’s Ferry Bridge; Cheri & Laura W. asked that replanting be done by VDOT, and that before VDOT cut again next to the lake they notify AEP or FOCL.  DeHaven swings and volleyball court are in and finished.  Information about the Annual Meeting scheduled for Saturday morning, August 18 at AEP picnic grounds was provided by Laura Bullard. FOCL is considering filing for intervener status against the Mountain Valley Pipeline in case the pipeline is planned through Pulaski Co.  Motion was made, seconded and approved to file for intervener status.  Three more buoys have been ordered and placed around sunken island near dam to make up for missing buoys.  Chandler Concrete was acknowledged for providing concrete for buoys.

    Organizational Development:  Laura Bullard for Chris Meade reminded Board of Renew the New clean up day along Radford August 27 and asked for volunteers.

    Clean Up Report:  Dave Dobyns provided collection data to date: 72.75 rolloffs, 168 bags of trash; 23 tires, 3 barrels, 1 dock, 1 pipe.  They are currently working in Peak Creek and will be moving toward Phelps Hollow; Twin Hollow will be next, then Big Hole and on to the State Park.  All equipment is working fine.  GatorAide donated 35 cases thanks to a grant application by Laura W.   The abutment area up lake has been cleared and steel beams are being driven; they hope to start installing wood for bulkhead toward the end of next week.

    Financial Resources:  Finance Report by Bill Cunningham was accepted as presented.

    Environmental Resources:  Laura Walters reported they’ve been busy transplanting 3800 water willow plants from State Park to island at head of Roseberry Hollow; Bass Nation provided 140 water celery plants; Pulaski H.S. will grow more water celery plants.  Mossback artificial fish structures from $5,000 grant matched by AEP  will be placed off State Park and DeHaven shorelines the first week of August with help of Americorp youth; they will also help transplant more water willow.   Sonar mapping of whole lake will be done by Jeff Arnold during August to determine location of aquatic vegetation including hydrilla.  Bass4Grass is August 20 and all hands are needed; be there by 11:00.  FOCL is providing $1000. 

    Membership Committee:  Darryl Sarver reported that we had a large donation total for the last month, but is still down from this time last year.   More discussion was held about how best to solicit donations, including use of signage.

    Events Committee:  No report.

    Executive Director Report:  Jeff Caldwell stated that money budgeted for advertising this year has not been spent yet and suggested doing some internet advertising.  After discussion, motion was made, seconded and approved for Jeff to use up to $1500 on signage and internet advertising.

    Other Business:  Laura Walters got a call suggesting that FOCL talk with dock and other builders to keep building debris out of the lake.  After discussion it was suggested that it would be best to ask AEP to put wording about debris in the permitting process.  Jazz Fest is July 27 in Jackson Park, Pulaski.  John Johnson suggested FOCL go to Blue Ridge PBS about doing a show on lake.

    Meeting was adjourned.

    June

    Present: Cheri Strenz, Jeff Caldwell, John Johnson, Pete Huber, John Schutte, Dave Stevenson, David Peake, Darryl Sarver, Buddy Johnston, Mike Hoffman, Laura Walters, Laura Bullard, Chris Meade, Dave Dobyns, Cecil Doyle, Jackson Beamer, Jeff Arnold, Russell Alls, Carolyn Alls, Todd Alls

    Minutes of the Mary 12, 2016 Board meeting were approved as written.

    President Cheri Strenz:  All Lake Clean Up is June 25.  FOCL needs a report of the number of trash bags not dropped off at dumpsters.  Trash but not woody debris will be accepted. Volunteers are needed from 12-1 at Shoppe Ease.  Bass4Grass, Aug 20 :  according to Laura Walters all hands will be needed that day including 2 people at 4 a.m. to help with registration. They will set up and start cooking around 12:00; participants will use tickets in order to eat.   They had a good Angler Meeting last night, and are already getting in prizes. Tell Laura if you want a specific task or if you can’t be there. Nominating Committee will be Dave Dobyns, Dean Jackson and Laura Walters.  Board members up for re-election at the Annual Meeting Aug 13 will be Jackson Beamer, Mike Burchett, John Johnson, Mike Hoffman, Cheri Strenz, Ted Bostic and Buddy Johnston.  Board member bios will be sent out for Board members’ review prior to the Annual Meeting.  Erosion study of Peake Creek was done by RU student Cadie Goulette.  Cadie found that most of the erosion is coming from the section from the Town of Pulaski to the lake.  Cheri would like to ask her to do a study of the entire lake to show the main erosion and sedimentation areas.  The study would overlay historical data on current data to show trends/changes in the original shoreline and river bed. The information would be useful for future projects and would provide data for grant applications.  The cost of the study would be about $1,500 to $2,000.  There was agreement among Board members to do study so Cheri will ask Cadie to proceed with it.  Coloring Book Project with Friends of Peake Creek is being expanded to create a Coloring Book for Claytor Lake.

    Organizational Development:  Laura Bullard reported on the meeting June 1.  Discussed were FOCL’s upcoming summer activities, next year’s options for Spring Splash/25th anniversary, term limits for Board members and a succession plan for officers.  She asked for anyone interested in being on a FOCL team for Renew the New on August 27. 

    Financial Resources:  Financial Report  provided by Jeff Caldwell was approved as presented.

    Environmental Resources:  Laura Walters shared that water celery planting and caging will be next week at two sites off the Allisonia boat ramp; the water celery and cages are being provided through Virginia Bass Nation.  Water willow planting will be June 28 – 30; they will be working out of the State Park to plant at the island at the head of  Roseberry Hollow.   Mossback fish habitat structures will be placed along the State Park  Aug 2-5 with the help of Americorps youth volunteers.  More concrete reefs will be put in Sept 7 and 8 using Boy Scout concrete and FOCL’s cleanup crew.  Anglers are in favor of stocking F1 Tiger Bass in Claytor Lake; Laura W. and John Copeland are happy to answer questions.

    Clean Up Report:  Dave Dobyns reported that collected to date are 38.75 roll off loads, 8 tires, 85 bags of trash, 2 barrels, and a large plastic pipe.  They have been in DeHaven Park and have finished Lakeview.  They will start removing trees at the abutment site next week, and move equipment above the bridge soon.

    Membership Committee:  Darryl Sarver reported that we are still behind 2015 donations year-to-date,  and that donations trended down sharply for the May to June report.  The Board discussed the reasons for the drop in donations and ways to increase donations, including calling people who haven’t donated in the past two-three years, encouraging donations within neighborhoods, and creating yard signs to encourage donations to FOCL.

    Events Committee:  Buddy Johnston said they are wrapping up Spring Splash 20106 evaluations.  The current profit is about $18,500 which includes $13,000 in sponsorships.  A total of $53,000 has been raised over the three Spring Splashes held so far.

    Executive Director:  Jeff Caldwell shared that the website was hacked last week.  Two ladies are looking for a tour around the lake.

    The meeting was adjourned.

    May

    Present: Cheri Strenz, Laura Walters, Jeff Caldwell, Laura Bullard, John Johnson, Dave Dobyns, Larry Killough, Cecil Doyle, Ted Bostic, Darryl Sarver, Dean Jackson, Larry Moore, Dave Stevenson, Joan Stevenson, Chris Meade, Mike Hoffman, John Schutte, Jeff Arnold, Michael Valach, Jackson Beamer, Buddy Johnston, Joe Guthrie, Pete Huber, Troy Phillips, Bob Strenz

    April minutes were approved as written.

    President Cheri Strenz:  Kid’s Fish Day was last Saturday May 7. Troy Phillips expressed thanks to FOCL for its support; they had a great crowd and good weather.  All Lake Clean Up Day will be June 25; trash will be accepted, no woody debris.  Asked to marshall everyone; need 2 people each for CLSP, Harry DeHaven and Shop Eze.  June 5 is Veteran’s Fishing Day; FOCL will be supplying desserts for 65-70;  boats are also needed to give families rides.  For Give Big Day FOCL had 98 donors and won $1,000 for most donors in Pulaski County.  May 24 will be 8th Grade Day and another boat and person are needed to help with boat rides.  Larry Moore asked for a donation on behalf of the Friends of Scouting program. A motion was made and approved to donate $500 to be used for the Claytor Lake Aquatic Center.

    Organizational Committee per Chris will be meeting within the next 2 weeks.

    Clean-Up Report:  Dave Dobyns reported that on April 21 crew members attended traffic flagging certification training required for the abutment that will be built.  The burn site was cleaned up and the first load of debris was gotten on the 28th  in Peak Creek; so far 8 loads have been gotten.  The conveyor barge is being worked on.

    Financial Report provided by Jeff Caldwell was approved as presented.  Discussion was held Hydrilla Fund has been rolled in to Clean Up

    Environmental Resources:  Laura Walter announced FOCL has received a $2, 520 Community Foundation Grant for a swing set at Harry DeHaven.  RU student Cadie Goulette has worked on her own on a sedimentation study of Peak Creek.  New River Conservancy, FOCL and Friends of Peak Creek are working together on a sedimentation project for Peak Creek.  Water quality testing is begnning at the end of May. 

    Membership Committee:  According to Darryl Sarver we continue to be behind 2015 donations.  Hopefully putting starting cleanin the abutment will help encourage   

    Events Committee:  Buddy Johnston expressed thanks to those who have served on Spring Splash events over the past 3 years and all those worked on the event this year.  Jeff Caldwell estimates an $18,000 net profit.  The Committee will get together mid-June to go over survey.

    Laura Bullard shared information about water testing being done through the Virginia Cooperative Extension. 

    Pete Huber County needs a 60 hp outboard boat engine; for emergency on the lake, call 911 ; Aug 27 Renew the New clean up of the River between 81 bridge and 114 bridge through Radford

    May 13, hope to do ground breaking for abutment weather permitting after TAC meeting.

    April

    Present: Cheri Strenz, Jeff Caldwell, Bill Cunningham, Cecil Doyle, Jeff Arnold, Ted Bostic, Ranny Akers, Larry Killough, Laura Bullard, Dave Stevenson, Dean Jackson, John Schutte, Jackson Beamer, Mike Hoffman, Laura Walters, Buddy Johnston, Joe Guthrie, Brendan Guthrie, Dave Dobyns, Mike McLeod

    Minutes of March 10, 2016 Board meeting approved as written.

    President Cheri Strenz: Saturday April 16, at 2:00 is the opening at Wilderness Road Museum in Newbern of an exhibit about the river before the lake; Talmage Stanley will be speaking. Kids’ Fish Day is Saturday, May 7 and volunteers are needed. Eighth Grade Day is May 24; FOCL will provide boat rides. Veterans Fishing Day is Sunday, June 5; desserts are needed. FOCL will also provide boat rides for families. All Lake Clean Up is June 25.

    Pulaski Co. High School rowing team: Brendan Guthrie modeled the jacket financed by FOCL. The team will be competing in the fall. They are practicing on the lake Sunday afternoons. They will be helping with parking at Spring Splash.

    Organizational Development: No report until after Spring Splash.

    Clean Up Report: Dave Dobyns reported that the boat is in the water and they are getting it ready to start clean up.

    Financial Report presented by Bill Cunningham was approved as presented.

    Environmental Resources: Laura Walters reported that FERC’s approval for the new abutment has been received and construction will hopefully start by May 15.

    Membership Committee: Jeff Caldwell reported that donations were better than the previous month, but are still behind the total amount for this time last year.

    Events Committee: Buddy Johnston reported a phenomenal job is being done preparing for Spring Splash. Tickets are slowly being sold. Cheri Strenz shared the menu being catered by Draper Mercantile. Laura Walters reported the goal for sponsorships is $15,000; currently just over $9,000 has been received. Laura Bullard shared that over 95 auction items have been committed or received so far. Cash bars will have beers and wines donated by Wade’s. Set up by 3:30 Sunday May 1st; event is 4-7 p.m. Barn will be back up in case of rain. A new Moss print will be sold with half of proceeds going to FOCL.

    Executive Director Report: Jeff Caldwell asked whether FOCL should continue to have a presence at the Claytor Lake Festival. After discussion, it was decided to discontinue setting up a tent at the Festival. Instead, Jeff will explore having a FOCL banner at the Park entrance and including FOCL in the Festival flier. Also, after discussion, it was decided by the Board to send out FOCL’s spring newsletter after Spring Splash in order to include the abutment ground breaking. Wednesday April 20 is Give Big Day and everyone is encouraged to participate and get others to email in donations ($10 minimum).

    Meeting was adjourned.

    March

    Present:  Cheri Strenz, Laura Walters, Bill Cunningham, Jeff Caldwell, Ranny Akers, Jeff Arnold, Jackson Beamer, Cecil Doyle, Larry Killough, Laura Bullard, Darryl Sarver, Dave Stevenson, Chris Meade, Mike Hoffman, Larry Moore, Buddy Johnston, Dave Dobyns, Stephanie Pravia, Tait Bradford; Pete Huber, Joe Guthrie, David Peake, Steve Rapp, Michael Valach, Lauren Black, Randy Bandy, John Stoner

    Minutes for February 11, 2016 Board meeting were approved.

    President Cheri Strenz:

    Shoreline Management Plan (SMP) meeting is scheduled for March 15 with AEP to go over concerns about the SMP.  Danny Wilson, Pulaski County’s Zoning Administration, will also attend to discuss zoning ordinances and the SMP.

    Cheri asked Board members to be thinking about what FOCL can do to commemorate the lake’s 80th anniversary in 2019, perhaps in partnership with the County and other groups in the area. 

    The Wilderness Road Museum in Newbern will have an exhibit about the New River before the lake was formed.  Cheri will let the Board know when they will have their opening. 

    Pete Huber shared the County has met with Liz Parcell and Wayne Alexander of AEP about issues.  He said there is genuine appreciation between AEP, the County and FOCL.  He asked if anyone knows of boathouses with plumbing fixtures to let AEP know.  Randy Bandy and John Stoner with Precision Construction would like to know how much dredging is needed at the lake. Danny Wilson has gotten scanned the map showing the original course of the river and is working on making it available on the internet.

    Organizational Development:  Chris Meade reported Committee members are focusing their efforts on Spring Splash.

    Clean Up : According to Dave Dobyns the equipment should be ready by April 1.  Laura Walters added they hope to have the abutment under construction by the end of the month.

    Financial Resources: Bill Cunningham provided the Finance Report that was approved as presented.

    Environmental Resources:  Laura Walters announced that of the three national grants applied for through Bass Nation, FOCL has received two:  one to have water celery grown by Pulaski County High School; and the other the Mossback Fish Habitat grant for $5,000 to be matched by AEP for shallow water fish habitat.  FOCL was runner up for the Berkley grant and will receive a trophy but no money.  Laura invited the Board to join the Friends of Peak Creek and the New River Conservancy at Pulaski ‘s train station 10 a.m. March 19 to plant live stakes along the creek.  Everything will be provided and live stakes will be available for people to take home for free. 

    Membership:   Darryl Sarver reported that donations are behind the amount received by this time last year.

    Events Committee:  Buddy Johnston reported on plans for Spring Splash May 1 at Rockwood Manor.  Invitations are going out next week.  Pre-purchase of tickets is being encouraged ($40/$50 at door) with April 22 as the “soft” deadline for pre-purchase. Cheri is taking care of the food; Chris Meade will have a greeters’ team; Laura Walters is handling sponsorships, and Laura Bullard auction items. Cheri’s sister Marie Reid will provide the music as she did for Spring Splash 2014.   Pat Moss will be back with a new Claytor Lake painting.  FOCL needs $15,000 in sponsorships and 80 auction items including a big ticket item.  Pulaski County High School rowers will help with the parking; SW Times will do an ad campaign as their donation; Rockwood has a barn in which to hold the event in case of inclement weather.  Set up May 1 will be from 10 to 3, and clean up after event and Monday morning.    

    Executive Director Jeff Caldwell:  Spring Splash countdown is on FOCL’s website.  Jeff is working on a drone to get lake photos and videos for the website.

    Other Business:   Clean-up crew members will be reseeding at DeHaven Park; they are waiting on topsoil.   More information about Renew the New in August will be shared at a later date by Pete Huber.  Joe Guthrie said the High School rowing team will be out on the water next week and their jackets are coming in soon.  VT is putting on a small rowing regatta April 9 at Claytor Lake, and they are looking for a better structure in which to store their boats at the lake; Cheri and Laura W. said they will check on it.  Tait Bradford asked about getting driftwood from the debris burn site but it is privately leased and liability is an issue. 

    The meeting was adjourned.

    February

    Present:  Cheri Strenz, Bill Cunningham, Jeff Caldwell, Jackson Beamer, Jeff Arnold, Laura Walters, Laura Bullard, Larry Killough, Ted Bostic, Chris Meade, Darryl Sarver,  Steve Rapp, Jamie Riggins, Tonya Riggins, Trevor Riggins, Dave Dobyns, Ranny Akers, Cecil Doyle, John Johnson, Dean Jackson, David Peake,  Joe Guthrie, Pete Huber, Lauren Black

    November 2015 Board minutes were approved as written.

    President Cheri Strenz:

    Shoreline Management Plan (SMP): AEP’s FERC license was approved five years ago and the SMP is now being reviewed.  A committee is working on a list of concerns and with Pulaski Co and the updated Zoning Ordinances as they relate to the SMP. One difficulty is that SMP language doesn’t match zoning laws.  Cheri is happy to receive any SMP concerns by email.  She considers one of FOCL’s mission to be to educate people how to navigate the SMP.

    Donor Direction for 2016:  Cheri would like to concentrate on outreach to people on lake we haven’t reached before; several areas have been devoid of FOCL donations/participation. She would like to have a speech we can all use to promote FOCL.

    Organizational Development:  Chris Meade summarized retreat evaluations/surveys and the areas identified as needing more focus. 

    Clean Up:  According to Dave Dobyns, the woody debris pile has been burned; equipment is being worked on in hopes of starting clean up operations April 15.  Crew members have had a chain saw safety class. 

    Financial Resources:  Bill Cunningham provided an income and expenses report that was approved as presented; Pete Huber abstained.  Investment strategies for 2016 will be reviewed as they relate to the Legacy Fund.   

    Environmental Resources:  Laura Walters announced that three grants for fish habitat are being applied for.  The committee is also working with the Boy Scouts to get more concrete to add to the hardscape fish habitat.  They have decided not to accept the Friends of Reservoirs grant money because the grant doesn’t fit the habitat work being done here.     Bass for Grass Tournament is scheduled for August 20, 2016.  Laura passed around storm water runoff fliers that have been developed.  The Committee is also considering working with area hardware stores to encourage use of non-toxic fertilizers.  RU GIS students are researching sedimentation and watershed erosion.

    Membership:  Darryl Sarver announced that donations year-to-date are ahead of last year at this time.

    Events Committee:  Ranny Akers for Buddy Johnston reminded the Board that Spring Splash is coming and everyone needs to be getting sponsors and auction items.  Spring Splash packet has been sent out by email.  Auction item forms are to be completed for each item; the form is available at FOCL’s website under “Community; Spring Splash; Spring Splash 2016 Entry Form.”

    Executive Director Report:  Jeff Caldwell’s weather station data is now on FOCL’s website

    Other Business:  Pete Huber said Giles Co. has an excellent event for cleaning the New River (“Renew the New”) and there is interest in doing the same on a regional basis.  Also the County has a map of AEP’s land acquisition for Claytor Lake that could be helpful in identifying the original river bed as it impacts dredging requirements.  A dock builder is interested in getting involved in dredging and Pete suggested FOCL might be helpful in determining how much demand there might be for dredging.  Joe Guthrie announced he is the County’s Board of Supervisors’ representative for FOCL.  He reported the rowing team is working out and is available to help out with Spring Splash. 

    Regular meeting adjourned.  Closed session called to discuss financial issues.  Closed session was adjourned.

     

  • November

    Present: Laura Walters, Bill Cunningham, Jackson Beamer, John Johnson, Dave Dobyns, Larry Killough, Ted Bostic, Buddy Johnston, Darryl Saraver, Dean Jackson, Dave Stevenson, Chris Meade, Jeff Arnold, Jeff Caldwell, Cheri Strenz, Cecil Doyle, David Peake, Michael Valach, Steve Rapp, Ranny Akers, Katie Goulette, Joe Guthrie, Pete Huber, Becky Cox, Bob Strenz

    October Meeting Minutes accepted as presented; Pete Huber abstained.

    President Laura Walters
    Harry DeHaven riprapping going well. Also making repairs to wall behind swim area.

    Organizational Development: Per Chris Meade, the Committee will meet in December to work on the Board retreat scheduled for January 30.

    Clean Up Report: According to Dave Dobyns, the crew has stopped for the winter. Total collected this year: 232.75 roll-offs of woody debris, 452.5 trash bags, 42 tires, 6 barrels, 13 docks, 1 tractor tire, and 1 propane tank. Dave considered this was good considering the weeks on the habitat project and repairs to equipment. Clean up will start again in April 2016.

    Financial Report by Bill Cunningham was approved as written. Pete Huber abstained.

    Environmental Resources: Laura Walters reported that Clear Creek Water Works presented the water quality report at a recent Committee meeting. Peak Creek and Dublin Hollow are within the acceptable range but not as good as the main body of the lake. Next year they will be able to start doing trends. Laura Bullard reported on the mussel salvage event that took place Nov 7, the first full day of the three foot drawdown. Close to 100 people participated and 1,363 mussels were salvaged. She also expressed frustration at the rise in the water level during drawdown due to rain that disrupted shoreline work. Jeff Caldwell also reported receiving many calls from property owners and businesses complaining about the increase in the water level. Following discussion by the board, motion was made, seconded and approved with abstention by Pete Huber to request a week’s extension of drawdown through AEP. Pete Huber reported that dredging at the intake is 1/3 done. According to Laura Walters, sedimentation is next big issue for the lake that the Environmental Committee and TAC will be working on. Katie Goulette, a Radford University student, reported on a geography class project that will produce information on changes in lake sedimentation, shorelines and surrounding land use over the previous 15 years.

    Membership: Cheri reported that for the first time there were no donations during the last month, though we are still ahead of 2014 donations year-to-date. Board members were encouraged to request donations from friends and neighbors. Jeff C. has been sending regular reminder letters to donors and the website is kept up to date with donors’ names. A CE Richardson grant for $4,000 was received.

    Events Committee: Buddy Johnston discussed Spring Splash scheduled for May 1, 2016 at Rockwood Manor in Dublin and handed out information letters. Laura Walters is chairing sponsorships and would like to know who members will be soliciting; Laura Bullard will be chairing the auction and requested information on auction items as commitments or items are received. A big ticket item is needed. The Committee will meet tomorrow.

    Executive Director: Jeff Caldwell asked that there not be a January Board meeting since there will be a Board retreat Jan 30; motion was made, seconded and accepted with Pete Huber abstaining.

    Christmas dinner will be Dec 10, the Board’s regular meeting night, at MK’s.

    Other Business: Joe Guthrie provided an update about Pulaski Co High School’s rowing team at CL. They have members for a 4-man boat and have become part of VT rowing; they are trying to get an 8-man boat together. They plan to compete in the spring. They are working on a grant to buy rowing machines. They also would like to get uniforms and protective gear and asked if FOCL would partner with them. Motion was made, seconded and approved with Pete Huber abstaining to sponsor the team with a $500 contribution. Joe also mentioned they will eventually need a boat to follow the shells, to which Laura Walters offered to loan a boat for them to use.

    Meeting adjourned.

    October

    Present: Cheri Strenz, Jeff Caldwell, Bill Cunningham, Laura Bullard, Buddy Johnston, John Johnson, Dave Dobyns, Larry Killough, Ted Bostic, Mike Hoffman, Dave Stevenson, Joan Stevenson, Jackson Beamer, Pete Huber, Pat Kunich, John Shupe

    Minutes of the September 10, 2015 Board meeting were approved as written.

    President Elect Cheri Strenz, presiding, stated the Christmas dinner will be at MK’s, date to be decided.

    Organizational Development: Cheri reported for Chris Meade that the Board’s Winter Retreat will be January 30 at the CLSP’s marina meeting facility, and that committee chairs need to be thinking of topics and next year’s plans.

    Clean Up Report: Dave Dobyns reported they saw more debris on the debris survey trip with AEP Tuesday. Equipment breakdowns have continued to plague clean up, and money will have to be spent on repairs this winter. Due to breakdowns, rain, and the emergency drawdown, there were only 4 days of clean up this past month. Total collected to date: 190 roll offs, 417.5 bags of trash, 35 tires, plus 1 big tractor tire, 6 barrels and 2 propane tanks. Plans are being made to stabilize 490 feet of shoreline with riprap at DeHaven.

    Financial Resource: Finance Report provided by Bill Cunningham was approved as presented.

    Environmental Resources: Pete Huber stated the County will not be blocking the scheduled drawdown in November because FOCL’s crew was able to dredge around the water intake during the emergency drawdown last week. The County has gotten a bid to do more dredging during November’s drawdown. Laura Bullard shared the schedule for the November drawdown and asked for volunteers for the mussel salvage event November 7. The importance of returning drawdown and mussel salvage survey cards was also emphasized.

    Membership Committee: Jeff Caldwell reported for Chairman Elect Darryl Sarver that donations were light over the last month but total donations are still ahead of YTD last year.

    Events Committee: Buddy Johnston reported that the first Spring Splash 2016 planning meeting was held this week. He would like the Board to review and add to the 2015 contributors’ list at the November Board meeting. Board members were also asked to be thinking of a guest speaker and big ticket item.

    Executive Director Jeff Caldwell: No report.

    Other Business: Laura Bullard was approached by a VT Co-op Extension agent regarding a program that helps landowners with private well management and testing. The Board agreed that she should ask the Extension agent to address the Board at a winter meeting.

    The meeting was adjourned.

    September

    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamer, Laura Bullard, Dave Dobyns, Larry Killough, Buddy Johnston, Dean Jackson, Mike Hoffman, Dave Stevenson, Darryl Sarver, Ranny Akers, Joe Guthrie, Mike McLeod, Jeff Arnold, Larry Moore, Cecil Doyle, Cheri Strenz, Larry Bandolin, Michael Valach, Pete Huber, David Peake, Pat Kunich

    Annual Meeting minutes approved as written. July Board meeting minutes approved with correction to Pat Kunich’s name.

    President Laura Walters:
    Abutment: Liz Parcell with AEP is starting the environmental assessment for FERC. If all goes well, building will start in October. Donation to Newbern Fire Dept suggested for cooking for Annual Meeting. Motion to donate $300 passed with Mike McLeod and Pete Huber abstaining. Donation to Claytor Lake Ambassadors also suggested for CLSP’s donation of space and free admittance to park for FOCL events. Motion to donate $500 passed with Mike McLeod and Pete Huber abstaining.

    Pulaski County Water Intake: Pete Huber announced the County will have to do its own dredging at the water intake since they haven’t received any outside bids. The key is finding land above Lowman’s Ferry Bridge to put the dredged material. Also needed is a deep enough site to transfer roll offs with dredged material from barge to land for transport. Approximately 200 roll off loads (3500 cubic yards) will be dredged. Arrangements need to be made within the next two weeks, otherwise drawdown will likely have to be cancelled. Pete suggested a small group of knowledgeable people get together to come up with multiple options. Dean Jackson, Dave Dobyns, Laura Walters and Laura Bullard offered to help.

    Organizational Development: Chris Meade has had surgery and hopes to be back by November.

    Clean Up: Dave Dobyns reported there have been problems with equipment that have interrupted clean up. The conveyor has been breaking down. Parts have been ordered to make temporary repairs; more extensive repairs are needed this winter estimated at $15-20,000. The excavator has also broken down and the County garage is trying to fix it. Debris collected to date: 178 roll off loads of woody debris, 406.5 bags of trash, 29 tires, six 55-gallon barrels, 11 docks, and 1 propane tank.

    Financial Resources: Finance Report for July 9 to September 10, 2015 provided by Bill Cunningham was approved as presented with abstentions by Mike McLeod and Pete Huber.

    Environmental Resources: Larry Bandolin is leaving the area and praised FOCL as an organization.
    Bass4Grass Tournament: 75 boats participated; the winner won $3500 in cash and gift certificates. Approximately $1,000 was raised to go toward native aquatic habitat. There were compliments on the event. Laura Walters met with the Angler Committee and they want to do a tournament again next year with a few tweaks.
    Drawdown: Laura Bullard reviewed the proposed drawdown schedule (3 feet down Nov 7 through 15) and volunteer mussel salvage event Nov 7.

    Habitat: Laura Walters reported that 12 more loads (180 tons) of concrete from the boy scout dam has been put into the lake for fish habitat. Clean up crew and equipment were used with help from John Copeland; AEP funded hauling the concrete.

    Membership: Cheri Strenz reported there have been 34 donations over the past two months, including new donors. Donations are ahead of last year’s donations at this time.

    Events: Buddy Johnston praised the Annual Meeting held August 15 at AEP’s picnic grounds. He and Ranny cooked food for the fishing tournament. The committee is starting to work on Spring Splash scheduled for May 1, 2016. He asked Board members to start talking with people about sponsorships and donations.

    Other Business: Joe Guthrie, member Pulaski County School Board, Cloyd District, informed the Board of a Pulaski County High School rowing team being organized in conjunction with VT. Arrangements have been made for PCHS students to row with training by VT, using VT boats and oars. They will practice at Claytor Lake. Future opportunities might come up for sponsorships and helping financially. Michael Valach announced that a 3 mile stand up paddle board race will be held at CLSP Sept 13. A FOCL potluck social will be held Sept 21 at 6 p.m. at Laura Walter’s home as a send off for Larry and Patti Bandolin.

    The Board went into closed session. Following discussion about financial and personnel issues, the Board went back into open session.

    Cheri Strenz was nominated and elected as President of FOCL’s Board effective January 2016.

    The meeting was adjourned.

    August

    Present: 75 members

    Welcome: Laura Walters

    Project Presentations
    Clean-up & Abutment Dave Dobyns & Laura Walters
    Native Vegetation Laura Walters
    Deep Water Habitat Laura Walters
    Drawdown Laura Bullard
    Legacy Fund Bill Cunningham
    Speaker: Brad Jones, AEP Hydro Manager
    Election of Board Members: Re-elected by voice vote:
    Ranny Akers, Laura Bullard, Larry Killough, Chris Meade, Dave Stevenson, Laura Walters
    Newly elected by voice vote: Cecil Doyle

    Lunch provided by Newbern Fire Department
    Displays provided by FOCL, VDGIF, VDEQ, Clear Creek Water Works, Coast Guard Auxiliary

    July

    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, Laura Bullard, Dave Dobyns, Jeff Arnold, Buddy Johnston, Dave Stevenson, Ted Bostic, Cheri Strenz, Jackson Beamer, Larry Moore, Chris Meade, Dean Jackson, Mike Hoffman, Mike McLeod, Larry Bandolin, Michael Valach, John & Pat Schutte, Pete Huber, John Johnson, Darryl Sarver

    Minutes from the June 11, 2015 Board meeting were approved as written.

    President Laura Walters
    Clean Up Policy draft has been developed and was reviewed by the Board. Discussion involved wording of policy and audience for policy. Laura asked that further suggestions be emailed to her or Jeff Caldwell.

    Organizational Development: By-Law amendment regarding changing timing of nomination of Board members to coordinate with Annual Meeting was approved by majority voice vote. Annual Meeting is scheduled for August 15, 2015 at AEP’s picnic site next to dam. VDGIF, Clear Creek Water Works, and VDEQ have been asked to have displays. Newbern Fire Dept will cook lunch. AEP’s new Hydro Director will speak. Motion approved to raffle off items left over from Spring Splash.

    Clean-up Report: Dave Dobyns reported that 94 ½ loads, 13 tires, 127 bags of trash, 7 docks, and 4 barrels have been collected to date. Trash bag totals are still coming in for All Lake Clean Up Day held June 28; so far 61 bags have been reported.

    Financial Resources: Bill Cunningham provided Profit & Loss Budget vs. Actual and Finance Report statements to date; both were accepted as presented.

    Environmental Resources: Larry Bandolin reported on fish habitat projects this summer. The Boy Scouts still have concrete they would like to donate for artificial reefs. Larry with Laura Walters, Cheri Strenz, Anne Bullard, Laura Bullard, Buddy Johnston, and Jeff Arnold planted water willow that was collected by Larry, both Laura’s and Cheri. Next planting is July 21 and 22 in coves along the Bullard Farm. More plants need to be collected. Pat Schutte showed water willow plants she had collected and suggested ways in which to grow and transplant them. Larry announced hydrilla is coming back. The lake will be surveyed for hydrilla in the end of August.

    Membership Committee: Cheri Strenz reported that 26 donations were received during the past month; we are now ahead of donations this time last year. Cheri presented Board nominees for re-election at the Annual Meeting: Laura Bullard, Dave Stevenson, Laura Walters, Chris Meade, Larry Killough, and Ranny Akers; Cecil Doyle has been nominated to be a new Board member.

    Events Committee will meet starting in Sept to work on Spring Splash for 2016. July 18 is MK’s FOCL Day; Dave Stevenson’s band Room 42 will be playing.

    Executive Director Report: Jeff Caldwell encouraged everyone to sign up for and get others to sign up for Kroger Rewards to benefit FOCL. See FOCL’s website for instructions.

    Other Business: Larry Moore reported that over 50 old American flags have been turned in to be retired. A collection box will be at the Annual Meeting. Fishing Tournament will be August 22, starting at the CLSP. Laura W. is waiting for ACOE’s permit for the abutment. Application for dredging of the County’s water intake is in the hands of the engineers according to Pete Huber.

    The meeting was adjourned.

    June

    Present: Laura Walters, Bill Cunningham, Jeff Caldwell, John Copeland, Cheri Strenz, Jeff Arnold, Larry Bandolin, Michael Valach, David Peake, Jackson Beamer, Mike Hoffman, Chris Meade, Larry Killough, Ranny Akers, Mike McLeod, Buddy Johnston, Dave Stevenson, John Johnson, Russell Alls, Mike Phillips, Dave Dobyns, Pete Huber, Melinda Shaver, Carolyn Alls, Todd Alls, Robin Phillips, John and Pat Schutte

    The Isaac Walton League, according to Russell Alls, is a national conservation organization started in 1929 due to pollution in the Mississippi River that is dedicated to protecting air, water and land resources. The Claytor Lake Chapter has 36 acres with 130 camp sites. Members pay dues, and there is a waiting list to be a member. All the work is done by volunteers. The Virginia division is the largest with 11,000 members. Russell expressed the need to do more with FOCL to share manpower. The meeting attendees agreed to have FOCL’s June meeting annually at the Isaac Walton League.

    Minutes from the May 14, 2015 Board meeting were approved as written.

    President Laura Walters: Claytor Lake Festival is Saturday, June 13. FOCL will have a booth and needs volunteers.
    All-lake clean-up day is June 27. Barge will be out collecting trash bags; dumpsters will be available around the lake. Trash bags are available; contact Cheri and/or pick them up from Conrads.
    Native vegetation/fish habitat has been worked on within the last couple weeks at 7 sites with artificial reefs of riprap and concrete, and tree bundles. FOCL’s equipment made it possible to do the work on that large of a scale.
    Winter Retreat for all Board members is being planned. Discussion about timing of retreat settled on keeping retreat in January or February.

    Organizational Development: Chris Meade presented a proposed By-Law change to allow more flexibility in scheduling the nomination of Board members in order to coordinate with the Annual Meeting whose date can change from year to year. The proposed change will be voted on at July Board meeting.

    Clean Up Report: Dave Dobyns reported that 46 ½ roll-off loads have been collected to date, along with a number of trash bags and 2 docks. They are cleaning along Claytor Lake Estates where so much debris was deposited from an earlier storm. They are cleaning the worst areas first.

    Financial Resources reports by Bill Cunningham for May to June, 2015, and year-to-date for projects was approved as presented.

    Environmental Resources: Laura Walters announced that the habitat grant to plant water willow was approved, but money might not be available until next year. Angler and Environmental Committees have met and have come up with an alternative for this year. Larry Bandolin explained that last year, water willow and wild celery were planted in coves at the State Park. Because no money is available yet this year, the plan is to harvest our own water willow, grow it, and replant it in the lake. Volunteers are needed to collect water willow stems from which to grow more plants; then more volunteers will be needed to plant during week of July 21. Call Larry or contact Jeff if interested in volunteering.

    Membership Committee: Cheri Strenz reported that May and June are probably FOCL’s best donation times. Since May, there have been 42 donors, which is the most in a long time. New participation is needed to help support projects.

    Events: Buddy expressed his thanks again for everyone’s help with Spring Splash this year. The Committee has gotten 15 evaluations which they will be reviewing tomorrow. Next year’s Spring Splash date is May 1, 2016.

    Executive Director Report: Jeff Caldwell reiterated that only 7% of lake property owners contribute to FOCL; the hope is to increase that number. FOCL has signed up for Kroger Rewards, so go to Kroger’s website and indicate FOCL as recipient of percentage of your purchases.

    The meeting was adjourned.

    May

    Present: Laura Walters, Bill Cunningham, Jeff Caldwell, Jackson Beamer, Laura Bullard, Jeff Arnold, Larry Killough, Ted Bostic, Larry Moore, Troy Phillips, Chris Meade, Cecil Doyle, John Johnson, Mike McLeod, Mike Hoffman, Cheri and Bob Strenz, Steve Rapp, Ranny Akers, Pete Huber, Dave and Joan Stevenson, Jan and John Woodward, John and Pat Schutte

    Minutes from the April 9, 2015 Board meeting were accepted with the change to Other Business as follows: “. . . boater safety classes will be April 29 and 30 at Volvo, and June 9 and 10 at the New River Community College from 5 to 9.”

    President Laura Walters:
    8th Grade Day is May 28 from approximately 10 to 2. A couple of people with boats are needed to provide rides for the 8th graders. Cheri offered a boat.
    Wounded Warrior Fishing Day is June 7th from 9 to12. Troy Phillips asked FOCL to come and bring desserts again this year.
    Kids’ Fishing Day has been changed from May 9 to Oct 3. FOCL will again be doing desserts and boat rides for families. Cheri and Laura B. offered to do desserts; Cheri also offered a boat.
    Keep Virginia Beautiful Grant for Lake Clean Up Day was not approved.
    New River Symposium is May 19 at RU’s Selu Center. Jeff Caldwell will be a panel participant. Laura W., Cheri and Jeff will be attending.
    Laura W. and Cheri attended a meeting at RU about matching non-profits’ needs with RU departments and students. RU has a website where organizations can post when they need volunteers.

    Organizational Development is meeting Monday May 18 to plan the Annual Meeting for August 15. Also to be discussed is a leave of absence policy for Board members and a winter retreat. Chris Meade shared that this year’s Spring Splash auctions took in $12,733, which exceed last year’s amount of $6,297, thanks in large part to Larry Bandolin’s donation of a pontoon boat.

    Clean Up Report: According to Dave Dobyns, the burn site has been cleaned up, and they started clean up operations in the water at DeHaven yesterday. Six loads were gotten yesterday and 3 today. Per Laura W., all preliminary permits have been gotten for the abutment. An environmental assessment must be done and then the application goes to FERC.

    Financial Resources: Bill Cunningham presented the Profit & Loss Statement and Finance Report to date, both of which were approved as presented.

    Environmental Resources: Laura W. announced that the first big fish habitat project will be undertaken May 20 and 21 under the direction of John Copeland and DGIF. The project grew out of the Angler Committee and involves AEP, FOCL, the County and DGIF. An artificial reef of riprap and concrete will be placed in fifteen feet of water off DeHaven Park. The Boy Scouts have donated four loads of concrete pieces. Bundled trees will be sunk in four other locations. Following a recommendation and discussion, a motion was made and approved to donate $300 to the Boy Scouts in thanks for the concrete.

    Membership Committee: Cheri Strenz reported that the number of donors and amount of money donated within the last month have gone up, though donations are still below the 2014 level. She anticipates donations will reach the 2014 amount as summer gets here.

    Events Committee: On behalf of Buddy Johnston, Jeff Caldwell described Spring Splash as a fabulous event that everyone raved about, especially with Jarrod Hines doing the live auction, Pat Moss’ presence and prints, and food from Draper Mercantile. FOCL realized a profit of slightly over $25,000, and approximately 300 people attended. Jeff sees it continuing to be FOCL’s primary annual fund raising event, and expressed thanks to everyone for their work

    Executive Director Report: Jeff Caldwell reported on Give Big Day put on by the Community Foundation for the New River. Donations to FOCL totaled $3,110, plus FOCL received a $1,000 grant. FOCL also received a $1,000 grant from Walmart

    Other Business
    John Schutte, a veteran, shared his concern about the tattered US flags he has seen around CL. He asked FOCL to post on its website his email about respecting the flag, and he offered to provide his email address for anyone who wished for him to collect and properly dispose of flags. Larry Moore offered to provide a disposal site for flags at the Coast Guard Auxillary’s SARDET; Cheri suggested the County include information on proper flag disposal in its newsletter. Motion to support John’s proposal was made and approved.
    Water Quality and Water Management Technical Advisory Committee will meet June 10 at 9:30 at AEP’s Pulaski center.

    June 11 FOCL Board meeting will be at the Isaac Walton League. Directions will be sent out.

    The meeting was adjourned.

    April

    Present: Laura Walters, Bill Cunningham, Jeff Caldwell, Jackson Beamer, John Copeland, Laura Bullard, Jeff Arnold, Dean Jackson, Larry Moore, Buddy Johnston, Chris Meade, Dave Stevenson, Darryl Sarver, Mike McLeod, Dave Dobyns, Larry Killough, Cheri Strenz, Larry Bandolin, Michael Vallach, Jim Williamson, Alan Graybeal, John Johnson, John Woodward, David Peake, Jan Woodward, Cecil Doyle

    Minutes from the March 12, 2015 Board meeting were approved as written.

    President Laura Walters:
    Anglers’ Native Vegetation Project on May 20 and, if needed May 21, under direction of John Copeland will involve installing bundled trees and rock pile at Harry DeHaven. Help might be needed putting trees together the week before. Angler group meeting will be held at Laura Walter’s.
    High School Native Vegetation Project: Joan Blankenship with the Bass Federation, Larry Bandolin and Laura Walters will meet with Pulaski County High School about growing aquatic vegetation for the lake.
    Abutment approval has been received from Marine Resources Commission. Army Corp of Engineers and VDEQ will be seeking public comment. The County has approved money for it, and Liz Parcell is trying to get some funding from AEP. If all goes well, it could be under construction in June.
    Clean Up Day grant being applied for has potential for $1,000 from Keep VA Beautiful.

    Organizational Development: Chris Meade announced that FOCL’s Annual Meeting will be Aug 15 at AEP’s picnic grounds beside the dam. They wanted to get Phil Simms as speaker, but he is retiring. The Committee will work on a bylaw change to accommodate Board members who need to take leaves of absence. Collection of auction items and sponsors for Spring Splash is going well; pontoon boat already has $4,000 offer.

    Clean Up Report: Dave Dobyns reported they are still working on equipment. They hope to be in the water Monday or Tuesday next week.

    Financial Resources: The Profit and Loss Statement, and Financial Report to date were approved as presented by Bill Cunningham. Money was transferred into the Legacy Investment Fund as approved by the Board last month.

    Environmental Resources: Larry Bandolin reported that water quality volunteers are needed starting in a month and a half, including a volunteer to help Jeff Arnold up lake and possibly others to serve as backup. Michael Vallach offered to back up Jeff Caldwell and Cecil Doyle offered to back up Cheri Strenz. Water quality monitoring will be every two weeks June through August, and needs to be on scheduled days during the week. Volunteers will need to be trained. Larry also spoke to Fish and Wildlife Service (FWS) about the possibility of funding for aquatic vegetation, but they declined because of funding cuts and Claytor doesn’t have FWS listed species. Hazard waste collection will be at Dedmon Center April 11.

    Membership Committee: Cheri Strenz characterized it as a good month, with donations up from the last months, though still behind amount at this time last year. They are hoping for good donations at Spring Splash.

    Events Committee: Buddy Johnston reported on Spring Splash scheduled May 3 from 4-7 p.m. at Rockwood Manor in Dublin. Board members are encouraged to wear FOCL shirts. Small posters are available to put up. The food from Draper Mercantile will be upscale. Tickets can be bought on FOCL’s website. Larry Moore is leading set up on Sunday morning starting at 10 a.m. Music will be by Dave Stevenson’s Room 42. Bar meister Darryl Sarver will have 2 bars, and boat with water & sodas; Virginia Eagle is supplying the beer and Wade’s the wine. Auctioneer Jarrod Hines of Entrusted Auctions has agreed to do the live auction and has offered many good suggestions for Spring Splash, which is FOCL’s main fund raising event. Attendance will be limited to around 200. Pat Moss has done a painting of Claytor Lake, and prints will be available for sale (around $125) with 50% going to FOCL for each print

    Executive Director Jeff Caldwell: FOCL’s website now has lake levels, temperature, and flow in real time. Pictures of Spring Splash auction items are scrolling along the top. Under Programs, FOCL reports (clean up, water quality, etc) and AEP reports & studies are available. Giving Day by the Community Foundation for the New River is scheduled for April 22. The organization with the most number of donations will win a grant. The minimum donation is $10, and Board members are encouraged to contact as many people as possible to make donations.

    Other Business:
    New River Symposium is May 18 & 19 at Selu Conservancy near Radford.
    TAC meeting: A document entitled Facts about Claytor Lake initiated by Jim Kelly is being worked on and will be available as an information resource for many. Dave Dobyns reported that according to Mindy at Conrad’s, boater safety classes will be Wednesday April 29, and June 9 and 10 from 5 to 9 at Volvo. All water craft operators 14 and over, and boat operators 50 and over must be boater safety certified by July 1.

    Meeting adjourned.

    March

    Present:  Laura Walters, Bill Cunningham, Jeff Caldwell, John Johnson, Larry Bandolin, Jeff Arnold, Larry Killough, Laura Bullard, Dave Dobyns, Buddy Johnston, Mike McLeod, Jackson Beamer, Dean Jackson, Jan Woodward, John Woodward, Cecil Doyle, Cheri Strenz, Bob Strenz, Ranny Akers, Dave Stevenson, Mike Hoffman, David Peake, Pete Huber, Jim Williamson, Becky Cox, Kevin Cox

    Minutes from the February 12, 2015 Board meeting were approved as written.

    President Laura Walters:

    Above bridge abutment:  Pulaski County has allotted $30,000; Laura has gone back to AEP to request funds, but hasn’t heard yet.  Estimated cost for the job is $104,500.  The joint permit has been done.  Final approval will be requested from FERC once all the permits have been approved.

    Kids’ Fish Day has been moved to Oct 3 due to construction at Powhatan.

    Alan Stratton has asked for a leave of absence from the Board, which Laura approved.  Nothing is in the By-laws about leaves of absence.  Following discussion, a motion passed to have the Organizational  Development Committee develop wording for the Board to consider.

    FOCL’s storage unit has been moved to Dublin.

    Organizational Development:  Will start meeting after the Spring Splash event to work on the By-laws wording and FOCL’s annual meeting which has been moved to the fall.

    Clean Up Report: According to Dave Dobyns, they are in the process of getting the equipment ready; the loader motor has been rebuilt and the excavator is being serviced and is having a protective grill installed.  Dave expects clean up to start the first part of April.

    Financial Resource:  The Profit and Loss Statement, and Financial Report to date were approved as presented by Bill Cunningham.  Money coming  from AEP for 2015 is less than what was budgeted, which makes getting funds from other sources such as Spring Splash, donations, grants, etc all the more important.  Suggestion was made and discussed to put signs or otherwise inform the public of FOCL’s work and expenses to clean up above the bridge.

    Buddy Johnston informed the Board about meeting with Abbie Williams with Stifel Nicolaus who recommended starting with moderately conservative investing of the Legacy Fund.   The Budget Committee proposed laddering the majority of the funds in five $10,000 CD’s starting with 6 months and ending with 30 months; the balance of the fund would be kept in a money market account with check writing ability.  There would be no fee for having Stifel Nicolaus set up and manage the CD and money market accounts.  Future investing could possibly include equities in index funds.  Motion was approved to accept the Budget Committee’s proposal to invest in laddered CD’s and money market account through Stifel Nicolaus.

    Membership Committee:  Cheri Strenz reported that FOCL had 35 donations last month, which was fairly good though donations are below last year’s amounts.

    Environmental Committee:  Larry Bandolin reported they are getting close to having a document to present to Andrea Jones with Clear Creek Water Works for 2015 water quality testing.  He has talked with Mike McLeod about doing some of the same tests done by DEQ to be more consistent with state testing.  Laura Walter suggested that those interested in helping with water sample collection meet before the May Board meeting.   

    Events Committee:  Buddy Johnston reported on the Spring Splash event Sunday, May 3, 4-7 p.m.  at Rockwood Manor in Dublin.  Jarred Hines is an auctioneer who has volunteered to help with Spring Splash; he has good suggestions for improving the event.  Volunteers will be needed starting Sunday morning May 3 to set up.   Guest speaker will be P. Buckley Moss, internationally renowned artist.  She has offered to do a FOCL print, the original of which will be auctioned, with a small commission on the sale of all subsequent prints going to FOCL.  Live music will be by Dave Stevenson’s band Room for Two.  Food will be catered by Draper Mercantile.  The public is invited.  Invitations are going out next week to the first four tiers of contributors.   Targeted attendance is 200.   So far,  $4,500 has been gotten in sponsorships , a minimum of $7,000 is needed, preferred would be $9,000.  Sponsorship can be as little as $250.  More auction items are also needed. Photos will be taken of items, so all must be taken to Laura Walter’s house. 

    Other Business

    Map Committee meeting tomorrow at MK’s, then Debris Management and Navigation Technical Review Committee at AEP.

    County’s water intake:  Pete Huber stated they are trying two approaches to address siltation around the intake, including test dredging at Conrad’s, and contracting for a design for the intake to deal with the siltation.

    Jan Woodward asked for help getting signatures on a petition about short term rentals (less than 30 days) in R-1 zoned areas.    They are looking for 1500 signatures of people who agree that short term rentals are businesses, and noise pollution, disturbances, and unsafe situations can result.   FOCL can’t take a stand on the issue and Board members were reminded to not represent themselves as affiliated with FOCL if they participate in the petition.   Pete Huber reported that the Board of Zoning Appeals has ruled the County doesn’t have legal authority to regulate rentals; the issue has gone to Circuit Court.

    The meeting was adjourned.

    February

    Present:  Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamer, Ranny Akers, John Johnson, Jeff Arnold, Larry Killough, Larry Bandolin, Dean Jackson, Danny Wilson, Mike McLeod, Cheri Strenz, Dave Dobyns, Jan Woodward, John Woodward, David Peake, Dave Stevenson, Bob Strenz, Laura Bullard, Ted Bostic

    Minutes from the January 8, 2015 Board meeting were approved as written.

    President Laura Walters: 

    Above Bridge Abutment: Special Use permit has been gotten; other permits are being worked on.  AEP doesn’t have money for it in their budget.  FOCL has asked the County for $30,000. 

    Bass4Grass Fishing Tournament:  Aug. 22 at CL State Park. Work is going forward on the event.  Many volunteers will be needed.

    New River Symposium:  May 18 & 19 at RU’s Selu Center.  Laura will send info to the Board.

    Organizational Development:  Meeting will be held next month.

    Clean-Up:  Dave Dobyns reported that preventive maintenance is being done on equipment.  They hope to get in the water by April 1.

    Financial Resources:  The Profit and Loss Statement, and Financial Report to date for 2015 were approved as presented by Bill Cunningham.  Investment strategies for 2015 will be presented at the next Board meeting.

    Environmental Resources:  Larry Bandolin reported that Andrea Jones with Clear Creek Water Works presented the 2014 water quality report at the committee’s recent meeting.  Larry described it as an excellent report that showed the lake in general to be in pretty good shape, though Peak Creek needs to be looked at as a problem area.  A proposal has been received from Andrea for 2015 monitoring and testing; some changes will be made to sampling locations.

    Membership:  Cheri Strenz shared that thirteen donations have been received since January 1.   

    Events Committee, Spring Splash 2015:  Cheri reported that Draper Mercantile will do the food this year; the menu is being worked on.  They are also working with Rockwood on the details of holding the event there.  Cheri reminded everyone to continue getting sponsors and donations.  P. Buckley Moss will be speaking.

    Executive Director Report:  Jeff Caldwell presented FOCL’s Volunteer of the Year Award to Laura Bullard.

    Other Business:  Danny Wilson shared that Pulaski County is rewriting its zoning ordinances and needs public input, including for Section 8, the Claytor Lake Surface District.  A total of ten public meetings will be held. Once the ordinances are drafted, they will also be available for public review.  The goal is to have the ordinances as clear and straightforward as possible.  Information will be available on the County’s website and in local newspapers.

    Boater Safety Course:  Feb. 28, 8 a.m. – 5 p.m. at Wytheville Community College.

    The meeting was adjourned.

    January

    Present:  Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamer, Ranny Akers, John Johnson, Jeff Arnold, Larry Moore, Dave Stevenson, Laura Bullard, Darryl Sarver, Mike Hoffman, Ted Bostic, Dave Dobyns, Cheri Strenz, Larry Bandolin, Chris Meade, Mike McLeod, Chris Doss, Pete Huber, Jan and John Woodward

    Minutes from the November 17, 2014 Board meeting approved as written.

    President Laura Walters shared that she hopes to hear by mid-February about FOCL’s Native Vegetation Grant application through the Friends of Reservoirs.

    Organizational Development:  Chris Meade said she had no report since the committee hasn’t met lately. 

    Clean Up:  Dave Dobyns reported on the abutement above the bridge on Clark Rd in Hiwassee.  FOCL has to get permits from the County, VDOT and the Army Corps of Engineers before the application goes through APCO to the Federal Energy Regulatory Commission for final approval.  If all goes well,  construction by Virginia Shoreline will start in March. 

    Financial Resources report by Bill Cunningham was approved as presented.  A 2015 budget has been developed.  A motion passed to allow the Finance Committee to explore and present to the Board three investment options for Legacy Funds.

    Environmental Resources:  Larry Bandolin reported that he and Jeff Arnold met with Clear Creek Water Works about 2014 water quality data; they are working on a presentation for the Board.  Larry and Dave Dobyns attended APCO’S Habitat Improvement meeting.  They reported that it was a very positive meeting and the habitat improvement program is being expanded.   Christmas [trees] for the Fishes is scheduled for January 21, weather permitting.

    Membership:  Cheri Strenz shared that there have been 48 donations since the November meeting. 

    Events:  Darryl Sarver and Chris Meade said everyone should be working on sponsorships and donations for Spring Splash.  Pat Moss will be speaking at the event.  Cheri is working with Draper Mercantile on doing the food. 

    Executive Director Report:  Jeff Caldwell provided a review of FOCL’s 2014 membership drive.  The majority of donations in 2014 came as a result of direct mailers.  Though total donations in 2014 were less than in 2013, 93% of 2013 donors donated in 2014.

    Other Business:  Another angler meeting will be held after the January 15 Technical Advisory Committee meeting.   A fishing tournament sponsored by FOCL and two Virginia bass federations will be held August 22. FOCL is putting up $1,000 for the first prize.  A lot of help will be needed with refreshments and family activities.   Money raised by the tournament will go toward native vegetation restoration at Claytor Lake. 

    The meeting was adjourned.

     

  • November

    Present:  Laura Walters, Bill Cunningham, Jeff Caldwell, David Peake, Ranny Akers, Jeff Arnold, John Johnson, Larry Moore, Pete Huber, Darryl Sarver, Buddy Johnston, Dave Stevenson, Mike Hoffman, Cheri Strenz, Ted Bostic, Larry Killough, Dave Dobyns, Jackson Beamer, Mary Rhoades, Mike Burchett, Larry Bandolin, Jim Williamson, John Hunter, Ed Clayton, Banjo Williamson, Laura Bullard

    Minutes for the October 20, 2014 Board meeting were approved as written.

    Drawdown cancellation:  Pete Huber explained why the County asked AEP not to have drawdown this November.  Because of silt, the County’s water intake in the lake was restricted during a 1.5 foot draw down for a recent rain event, and the County realized the scheduled 3 foot drawdown would leave residents and businesses without water.   They planned to dredge, but there was not enough time before the drawdown to make sure it would work, and there was no guarantee of being able to get permits in time.  The County commits to not being in this position next year, and between now and May will try two different types of dredging at the intake:  1) mechanical—scooping up the silt with the excavator, putting it in roll-off containers and taking it back to Shopeeze where it will be put into dump trucks for transport to a dump site; and 2) using a hydrologic high pressure pump to loosen the silt, suck it up and run it through a pipe to land for processing.

    President Laura Walters has heard from some Board members about what committee they want to be on; she will call the ones she hasn’t heard from.  FOCL has been nominated for non-profit of the year by Pulaski’s Chamber of Commerce and will find out who wins at the Chamber’s dinner this Thursday night.  On Friday night, she will have an anglers’ meeting at her house.

    Clean Up, according to Dave Dobyns, has finished for the year and they are getting ready to burn the pile of woody debris.  Total collected for the year was 304.5 roll-offs, 637 bags of trash, 179 tires, 24 55-gallon drums, 35.5 docks, 1 freezer, 1 water heater, 1 propane tank, 1 boat house, 1 car gas tank, and 1 set of steps.  It has been a good year; they didn’t get as much new debris, so were able to focus on some areas such as Peak Creek.  The new equipment has helped a great deal.

    Financial Report by Bill Cunningham was approved as presented.

    Environmental Committee:  Larry Bandolin is talking with Clear Creek Water Works to get results of water quality monitoring, hopefully for January’s meeting. 

    Membership:  Cheri Strenz reported there were nine donations during the last month.  2014 donations to date continue to surpass donations to date for 2013.

    Events:  Buddy Johnston informed Board members of a letter that can be printed out and given to potential donors and sponsors for Spring Splash on May 3, 2015; he would like to double the number of sponsors from 2014.   Music will be provided by Dave Stevenson and “Room 42.”  The committee is working on the types of food to be served; there will also be beverages, and silent and live auctions.   Invitations will be open to everyone.  Three more Board members are needed on the Events Committee that will meet Dec 9 at noon.

    Executive Director Report:  Jeff Caldwell shared that FOCL’s website was hacked, but is back up.   A petition was put out by a local fishing group to bring back hydrilla.  It provided an opportunity for discussion and has given rise to meetings with anglers.  Jeff has been contacted by the Pulaski Yankees, and they would like FOCL to get involved, such as by purchasing tickets for members, as awards, or to sponsor a game.  Following discussion, a motion was made and passed for Jeff to get more information.  2015 calendars are available at $15 each.

    Other Business:  Larry Bandolin donated a book entitled, Chapman Piloting. Mary Rhoades shared about a new non-profit organization to help Claytor Lake State Park called Claytor Lake State Park Ambassadors.  They are looking for ways to help the Park.  To join is $10 per individual, $15 per family.     Dec 14, 1-5 pm, will be the Park’s Christmas at Claytor event. 

    The meeting was adjourned.

    October

    Claytor Lake
    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamer, Ranny Akers, Chris Meade, Cheri Strenz, Buddy Johnston, Jeff Arnold, David Peake, Darryl Sarver, Mike Hoffman, Mike McLeod, Larry Killough, Ted Bostic, Larry Bandolin, Laura Bullard, Dave Dobyns, Bob Strenz, John Woodward, Jan Woodward, Pete Huber

    Minutes for the September 15, 2014 Board meeting were approved as written.

    President Laura Walters: Friends of Reservoirs has been applied to for a native vegetation grant and FOCL has joined the organization for $25. (They do habitat restoration in rivers and lakes throughout the US.) Board meeting day change to Thursday has been requested to facilitate attendance by members. Following discussion, motion was made and passed to change Board meetings to second Thursday of each month beginning January 2015. FOCL’s Christmas dinner will be on Dec 10 at MK’s. Ugliest Christmas sweater contest was suggested and approved. Toys for Tots will also be done again this year; unwrapped toys are requested. Laura will send an email invitation to Board members to socialize with the New River Conservancy Board after their meeting at the Draper Mercantile Nov 7.

    Organizational Development: Chris Meade talked about Spring Splash 2015 auction items and asked Board members to be thinking about soliciting items. She also brought up the letter recently sent to Board delineating participation expectations. See Laura W. for committee assignments or she will call Board members. Discussion recommended that to be in good standing, annual donations (rather than “dues”) be made sometime during the year rather than by January 31.

    Clean Up Report: Dave Dobyns reported that recent storms have brought in more debris. To date, 245.75 roll offs, 621 bags of trash, 175 tires, 19 55 gallon drums, 29 docks, 1 water heater, 1 propane tank, 1 freezer, 1 ski jump, and 1 metal boathouse have been collected.

    Financial Report by Bill Cunningham was approved as presented.

    Environmental: Larry Bandolin discussed the dredging document developed initially by Jim Kelly, Larry and others. Laura Walters sent it to the Board for comments. A motion was made and approved to pass the document on to the TAC. Larry also shared about a meeting between 4 anglers and himself, John Copeland, Laura W, Jeff A., and Joan Blankenship. Larry described it as a very positive meeting in which they shared information and talked about native vegetative planting and adding habitat. Laura W. and Jeff A. also went with James Radford to look at sites around the lake. Larry recommended FOCL communicate better what and why we do what we do. Laura Bullard shared about drawdown and mussel salvage, including the volunteer event Nov 8. Drawdown will be 3 feet from Nov 8 through Nov 16. Landowners are asked to report on their use of drawdown and salvaging of mussels using cards to be included in FOCL’s upcoming newsletter. Volunteers for Nov 8 are asked to sign up by Nov 4 through FOCL’s website or by contacting Laura Bullard.

    Membership: Cheri Strenz reported 32 donations from Sept 15 through Oct 18, which was an increase over last month. Donations are still ahead year to date for 2014 compared to 2013. Jan Woodward shared that the people she talks to don’t realize what FOCL does, and discussion was held about erecting signs about FOCL.

    Events Committee: Buddy Johnston provided information about Spring Splash 2015 scheduled for May 3 at Rockwood Manor. This will be FOCL’s primary fund raising event for 2015. Board members are encouraged to go to potential sponsors and donors within the next 30-40 days to let them know about Spring Splash and to get initial commitments.

    Executive Director Report: Jeff Caldwell stated the newsletters will be printed by the end of the week and he will need help getting them ready to mail. Approximately 200 calendars for 2015 will be printed.

    Meeting was adjourned.

    September


    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, Chris Meade, Jackson Beamer, Jeff Arnold, Dave Stevenson, Mike Hoffman, Laura Bullard, Darryl Sarver, David McPeake, Mike McLeod, Dave Dobyns, Cheri Strenz, Larry Bandolin, John & Jan Woodward, Pete Huber, Ted Bostic, Larry Killough

    Minutes for August 18, 2014 Board meeting were approved as written.

    President Laura Walters reported that she sent out a grant application today under the County’s name to the Reservoir Fisheries Habitat group to fund planting of water willow and water celery. It would require an in- kind match. Claytor Lake State Park, AEP and the Bass Federation are also involved in the grant. The Bass Federation is also working on a grant to fund growing of aquatic plants by a high school horticulture class. FOCL has recently learned that a petition is being circulated by a group of fishermen at Claytor Lake to reintroduce hydrilla. There is an online dialogue about the petition. Laura will meet with the person who started the petition. The Southwest Times has published a recent article about it.

    Organizational Development: Chris Meade reported that the committee met at the end of August with Buddy Johnston to review 2014 events, and goals for 2015. Spring Splash is scheduled for May 3, 2015. Chris provided a list of auction items that did well, and those that did not do well in previous auctions.

    Clean Up: Dave Dobyns reported that they have just finished in Peak Creek and are now off McCarthy Road. To date they have removed 196.25 roll off loads, 487 bags of trash, 166 tires (90 of which came from Peak Creek), 18 55-gallon barrels, 24 docks, 1 freezer, 1 water heater, 1 propane tank, 1 metal boathouse, and 1 ski jump.

    Financial Resources: Bill Cunningham provided the Financial Report for Aug 20 – Sept 15, and the Profit and Loss Budget vs. Actual statement to date; both were approved as presented. Pete Huber shared that the clean up crew is paid through the County and is therefore eligible for health coverage through the Affordable Care Act, which will increase the cost of clean up. Employment can continue through the County, or the crew can become FOCL employees.

    Environmental Resources: Larry Bandolin reported that Jim Kelly with others has developed a document explaining the permitting process for dredging. The committee will meet soon to review the document. Larry experimented with planting bare stem water willow and they did better planted horizontally than vertically. Laura Bullard reported on mussel salvage activities for drawdown scheduled to begin Nov 5. An organized salvage event is scheduled for Nov 8, and volunteers are needed. AEP will be notifying landowners soon of drawdown.

    Membership: Cheri Strenz reported on donations since Aug 25, and encouraged more donations.

    Events: Cheri reported for Buddy Johnston that Rockwood Manor will be the site of Spring Splash, May 3, 2015. Laura Walters said we need to start asking for auction items this fall. A letter to take to potential donors will be available online soon.

    The meeting was adjourned.

    August


    Location:
    Coast Guard Auxiliary’s Claytor Lake Search & Rescue Detachment (SARDET)

    Present:   Jeff Caldwell, Bill Cunningham, Jackson Beamer, Larry Killough, David McPeake, Dave Stevenson, Laura Bullard, Jeff Arnold, John Johnson, Buddy Johnston, Dean Jackson, Darryl Sarver, Dave Doybns, Larry Moore, Bob Strenz, Mike Hoffman, Larry Bandolin, Dave Gruber, Mike McLeod

    Introduction & Welcome to the SARDET by Dave Gruber.

    History of the Coast Guard Auxiliary in general and at Claytor Lake by Larry Moore.

    Safety video shown about environmental stressors affecting boating.

    FOCL meeting called to order by Jackson Beamer for Laura Walters who was unable to attend.

    Minutes of the July 21 Board meeting were approved as written.

    Wounded Warrior Fishing Day: Laura W., Cheri, Darryl and Larry helped. It was very successful; more people than last year attended.

    FOCL Day at MK’s had lower attendance than last year, though FOCL did break even. FOCL is considering discontinuing the event.

    Organizational Development: No report.

    Financial Resources: Bill Cunningham presented the Profit & Loss Statement and Finance Report to date, which were accepted as presented.

    Environmental Resources: Larry Bandolin reported on the Native Vegetation Project in two coves at CLSP July 1. Water willow and water celery were planted.   Volunteers and money were provided by CLSP, DGIF and FOCL. Jeff Arnold picked up the cage wire in New Jersey, and he and Laura W. drove to NC for the plants. A lot of effort went into the project.

    Clean Up Report: Dave Dobyns reported that they have cleaned CLSP coves and down to the dam, and are heading to Hidden Valley. To date: 106 roll offs, 219 bags of trash, 67 tires, etc.

    The new excavator is working out well. At present there is a five man crew, but one crew member will be leaving soon.

    Events Committee: Buddy Johnston stated that FOCL netted approximately $12,000 from Spring Splash. The committee is working on the details of Spring Splash for 2015.

    Membership: Jeff Caldwell reported that donations are ahead year-to-date of last year, but has hit a lull. He will continue to work for donations. There are 50 new members.

    Executive Director’s Report: According to Jeff, the Claytor Lake Drug Task Force name still has not been changed. The Board approved Jeff’s renewing his efforts to get the name changed. The Claytor Lake Triathlon has lost money every year, although they publicize that profits go to FOCL. After discussion, the Board approved a motion to discontinue participation in the event. Another fundraising Pancake Breakfast at Fatz is scheduled for August 9. Jeff gave each Board member in attendance 10 tickets to sell. FOCL lost money at the last Pancake Breakfast. The Rockhouse Poker Run is tentatively rescheduled for August 16.

    Other Business: Lakeview Homeowners Association received approval from Pulaski Co.’s Board of Supervisors and DGIF for three No Wake buoys for the cove with docks. FOCL’s Annual Membership meeting June 21 did not have a big turnout, perhaps because in order to save money invitations were not sent out

    The meeting was adjourned.

    July


    Present:
    Laura Walters, Bill Cunningham, Jeff Caldwell, Laura Bullard, Ranny Akers, Ted Bostic, Larry Killough, Jan & John Woodward, Jeff Arnold, Mike & Carol Hoffman, John Johnson, Dave Stevenson, Cheri Strenz, Ken & Lou Conner, Darryl & Kim Sarver, Mike McLeod, Jackson & Valerie Beamer, Larry & Patti Bandolin, Steve Rapp, Dave Dobyns, Martha & Ralph Harvey, Katy O’Gee, Lee Wensel

    Introductions of attendees.

    Elections: Cheri Strenz presented the slate of nominees for re-election: Dean Jackson, Larry Moore, Alan Stratton, Dave Dobyns, and Jeff Arnold. Nominees were re-elected as a group by voice vote.

    Committee Reports

    Finance: Bill Cunningham presented the Financial Report and Profit and Loss Statement, and discussed various aspects of each. Reports were accepted as presented.

    Organizational Development: On Chris Meade’s behalf, Cheri Strenz reported that the committee has worked with the Finance Committee to establish a Legacy Fund; and has restructured FOCL’s committees to be more effective. Jeff Caldwell explained the difference between the Endowment Fund and the Legacy Fund.   (Only interest from the Endowment Fund can be accessed, whereas all funds in the Legacy Fund can be accessed.)

    Membership: Cheri Strenz reported a 38% increase in donations to date from last year; also an increase in number of members for this year. This reflects 9% (up from 7%) of lake community now contributing. She attributed the increases to clean up and FOCL’s newsletter.

    Environmental Resources: Larry Bandolin acknowledged the importance of volunteers and AEP, VADGIF, Claytor State Park, Pulaski County’s Claytor Lake Technical Advisory Committee and DEQ in environmental efforts. There will be no stocking of grass carp this year because of very little hydrilla in the lake. The goal is to manage hydrilla at a balanced level. With help from AEP, FOCL has purchased sonar equipment to monitor hydrilla and sedimentation.   FOCL is using a new lab (Clear Creek Water Works, Christiansburg) to do water quality testing.   Native aquatic vegetation will be planted in coves at the State Park on July 1; volunteers are needed. According to Larry, siltation is the biggest, long-term problem facing the lake, causing islands to form up lake. It is a natural process, accelerated by human-caused erosion in the watershed. The only hope is to slow the process. Dredging is possible but not a probable solution. The committee met with the New River Conservancy (former National Committee for the New River) to view their projects to slow erosion in the watershed; Laura Walters has been invited to serve on their Board.

    Drawdown: Laura Bullard discussed the 3′ drawdown scheduled for this November 8-16. Returning stranded mussels to the water during drawdown is encouraged and an organized volunteer mussel salvage effort will be held November 11. Questionnaire cards asking use of drawdown will be mailed out to property owners. Returning cards to FOCL was stressed in order to show use of drawdown.

    Clean Up: Dave Dobyns reported that operations got started in the water May 12. Thanks to additional funds from AEP, new equipment has been purchased including a new excavator and sloped section for the barge. They are now able to get into formerly inaccessible areas. Collected to date this year: 67 roll-offs, 164 trash bags, 45 tires, 2 55 gal drums, and 7 docks. They have pulled logs and docks out of the channel from Lowman’s Ferry Bridge to Little Wytheville. They are looking for a location for an abutement above the bridge in order to do clean up above the bridge.   A Clark Rd location is being considered, but would be costly.   Monthly debris monitoring trips are being made with AEP.

    Events: Jeff Caldwell reported on the new committee to handle events and increase FOCL’s exposure. The committee planned the Spring Splash event in April, which was the biggest and most profitable event for FOCL to date. Jeff also showed new materials for sale, and announced MK’s FOCL Day on July 12 and Rock House’s Poker Run July 19.

    Minutes of the May 12 Board meeting were approved as written.

    Guest Speaker: Lee Wensel, Conservation Police Officer with VADGIF, spoke on the role of the Conservation Police (formerly called Game Wardens) and answered boating and fishing questions.

    Clean Up Day, June 28: Cheri Strenz announced that orange trash bags are available, and dumpsters will be at selected sites from 9 to 3:30.

    Meeting was adjourned.

    May


    Present:
    Laura Walters, Jeff Caldwell, Bill Cunningham, Ranny Akers, John Johnson, Jeff Arnold, Dave Dobyns, Mike Hoffman, Larry Moore, Laura Bullard, Cheri Strenz, Cecil Doyle, Elaine Smith, Mike McLeod, Larry Bandolin, David Peake, Danny Wilson, Alan Stratton, Dean Jackson, Jamie Riggins, Jan Woodward

    Minutes of the April 14, 2014 Board meeting were approved as written.

    Claytor Lake Magazine: Elaine Smith, Editor, introduced the new free monthly magazine that will be mailed to shoreline property owners starting this summer. Its purpose is to bring the lake community together by showcasing community members and advertising local service providers. Community participation in the content is a key aspect of the magazine. FOCL is being offered a free spot in the publication.

    President’s Report: Laura Walters

    Native Aquatic Vegetation Project: Water willow and water celery will be planted in two coves at CL State Park June 24 (rain date June 26).   Help is needed with planting.

    Kids’ Fishing Day was held May 10. It rained, but it went well.   450 kids attended and 1000 plates of food were served.

    Pulaski County 8th Grade Day will be May 29. Instead of having a prom, 8th graders go to CLSP for the day. Pontoon boats are needed.

    Wounded Warrior Fishing Day will be June 22. 175 individually wrapped desserts are needed; 50 with no sugar. Pontoon boats are also needed for families.

    Friends of Peak Creek will meet Thursday night, May 15, for an open house at 6:30 p.m. at the Train Station in Pulaski. George Santucci with the National Committee for the New River will speak on stream restoration.

    Coast Guard Auxiliary has invited FOCL to meet at the SARDET. Decision was made to hold July Board meeting there.

    Active Duty Coast Guard will be on the water Thursday through Sunday of Memorial Day and Labor Day weekends.

    Clean Up Day June 28: Help is needed.

    Organizational Development: FOCL’s Annual Membership meeting will be June 21 at CLSP. Board members are to arrive by 9:00.

    Membership: Cheri Strenz reported that we’ve continued to exceed last year’s year-to-date donations; the average amount of donations has also increased. Currently there are 154 members.

    Events: Jeff Caldwell reported for Buddy Johnston on FOCL’s Spring Splash event April 27. 135 attended (excluding Board members and their families). The event netted more than all events combined from last year.

    Environmental Resources: Larry Bandolin discussed the field trip taken by the committee to Grayson County where they met with members from the National Committee for the New River to see a river bank stabilization project on the Phipps Farm; also to Foggy Mountain Nursery in North Carolina to see the plants they provide for streambank stabilization.

    Financial Resources: Bill Cunningham presented the year-to-date Profit & Loss statement and the Financial Report which were approved as presented.

    Clean-Up: Dave Dobyns shared that operations have had a slow start due to getting equipment ready. There currently is a crew of two with more coming on. They started by cleaning up the burn site at Big Hole Hollow. The new excavator has arrived.   The initial trip with AEP to survey debris showed that things don’t look so bad. They are still working on getting a site above Lowman’s Ferry Bridge for an abutement.

    Executive Director Update: Jeff Caldwell

    Newsletter will be out by June first.

    Pancake Breakfast: Tickets are ready for the pancake breakfast May 24.

    FOCL boat: Jeff recommended FOCL buy a boat on which to put the new sonar equipment and to use as needed by FOCL. Motion was made and passed to authorize Laura Walters, Dean Jackson and Jeff Caldwell to buy a boat and associated equipment with a ceiling of $5,000.

    Other Business:

    Claytor Lake Festival will be June 14. FOCL’s barge will be used for the fireworks.

    Nominating Committtee: Board members up for re-election at the annnual meeting are Dean Jackson, Larry Moore, Alan Stratton, Dave Dobyns, and Jeff Arnold.

    Water Quality Testing: A training meeting needs to be scheduled with Clear Creek Water Works.

    Meeting was adjourned.

    April


    Present:
    Laura Walters, Jeff Caldwell, Bill Cunningham, John Johnson, Ranny Akers, Jeff Arnold, Jackson Beamer, Mike Hoffman, Danny Wilson, Darryl Sarver, Troy Phillips, Dean Jackson, Chris Meade, Dave Stevenson, Mike Burchett, Cheri Strenz, Laura Bullard, Katy O’Gee, Jan Woodward, John Woodward, Larry Bandolin, Buddy Johnston, Bob Strenz.

    Minutes of the March 17, 2014 Board meeting were approved as written.

    President Laura Walters:

    In-kind hours & reporting: Board members were reminded to count hours spent on FOCL activities (Board meetings excluded) and report those hours to Jeff Caldwell monthly or as they occur, but at least quarterly. It is important to show hours contributed.   A sign-up list for FOCL events this summer was passed around.

    Native Vegetation Project:   FOCL has received the OK from AEP to use restricted funds and the Board approved using up to $5,000. FOCL will work with the Bass Federation, DGIF, and State Park, with John Copeland overseeing the project. Initially, native aquatic vegetation will be planted around the Park and Bullard Farm on the first Saturday of June. Volunteers are needed.

    Kid’s Fish Day will be May 10 at Camp Powhatan from 7 am to 2 pm. FOCL will have members there again this year. The Board approved a contribution of $500 toward the event.

    Wounded Warrior Fishing Day will be held June 22. Troy Phillips from DGIF asked that FOCL provide desserts again this year.

    Organizational Development: Chris Meade presented the proposed By-Law change to the Claytor Lake Legacy Fund. The Board approved the change.

    Membership Committee: Cheri Strenz reported that donations to date for 2014 are more than double donations by this date in 2013.

    Events Committee: Buddy Johnston reported on FOCL’s Spring Splash event April 27. Sponsorships and auction items are coming in well. Board members were asked to help with set up Saturday, April 26 from 1-4, and to arrive by 3 on Sunday, April 27. Clean-up will be Monday April 28 starting at 10.

    Environmental Committee: Larry Bandolin reported on discussions with Clear Creek Water Works to do water quality testing. Their proposal, that includes the one-time purchase of a DO/conductivity meter, exceeds AEP’s funding for water quality testing this year. The Board approved the expenditure of additional money to cover the proposal.   Committee members also met with George Santucci, Executive Director of the National Committee of the New River, to discuss watershed impacts on siltation in the upper part of the lake. FOCL and NCNR will work together to reduce siltation entering the river and lake. A trip to Grayson Co. is planned May 7 to see NCNR’s river bank stabilization project at the Phipp’s farm.   Laura Walters has accepted NCNR’s invitation to join their Board as FOCL’s representative. Larry also reported that a new plan from DEQ is being waited for to address the zinc contaminated Indian Creek, which is a tributary to the New River.

    Financial Resources: Bill Cunningham reviewed FOCL’s income and expenses for the period of March 14 through April 14, 2014. The report was approved as presented.   During the Finance presentation, it was announced that AEP has funded FOCL’s purchase of two Lowrance sonar units that can be used to assess aquatic vegetation and siltation depth. The County has given FOCL access to their GPS data. The units will be available for trained volunteers to use and upload data.

    Clean-Up: Laura Walters reported for Dave Dobyns that the crew is in the water, but the land equipment is being worked on. They are still looking for a location for an abutement above Lowman’s Ferry Bridge.

    Executive Director Update: Mendy Harmon is writing a book about Claytor Lake. If you have stories or photos, please contact her at 540-529-8653, mendyh@comcast.net. The Friends of Peak Creek will meet to clean up trash from 10-1 May 1. Meet in the parking lot across the creek on 1st St behind Dalton Building. 2014 FOCL calendars are still available. Jeff is still working on getting a base map to work on for a new CL map.

    Meeting was adjourned.

    March

    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, John Johnson, Ranny Akers, Jeff Arnold, Jackson Beamer, Mike Hoffman, Buddy Johnston, Dave Stevenson, Joan Stevenson, Darryl Sarver, Larry Bandolin, Jim King, Larry Moore, Cheri Strenz, Bob Strenz, Dave Dobyns, David Peake, Jan Woodward, John Woodward, Pete Huber, Laura Bullard, Dean Jackson, Chris Meade, Mike McLeod

    Minutes of the February 17, 2014 Board meeting were approved as written.

    President Laura Walters:

    Board member involvement: All Board members need to participate in at least one committee. Board members not on a committee were asked to tell Laura W. their committee preference. Those not expressing a preference or not at the Board meeting will be assigned to a committee. Board members were also reminded to pay their FOCL dues. In March, about 300 Christmas trees for fish habitat were sunk in the lake along the Park’s shoreline.

    Organizational Development: Chris Meade presented a new Bylaws addition to be voted on at April’s Board meeting regarding FOCL’s new Claytor Lake Legacy Fund.

    Membership Committee: Cheri Strenz reported that 23 new members have joined and 68 donations have been received since last month. She attributed the increase to a recent FOCL letter sent to landowners concerning siltation that included a donation request. She also announced the receipt of a bequest in the Legacy Fund.

    Events Committee: Buddy Johnston presented FOCL’s Spring Splash event April 27 as having the potential to be FOCL’s largest money making event to date. Sponsorships are still available and auction items are still needed. A sign up sheet for tasks during the event was passed around. Board members need to arrive at 3:30 (except for set up starting at 2:30). Chris Meade has goals of 60 items for the silent auction and 15 for the live auction.

    Environmental Resources: Larry Bandolin reported on a meeting of the committee with Ferrum regarding water quality testing. Upon mutual agreement, Ferrum is discontinuing their testing services for FOCL. Larry is meeting with Clear Creek Water Works in Christiansburg regarding their doing the testing. Larry also brought up media reports of a zinc sludge spill in a creek that runs into the New River upstream of Claytor Lake. He requested and was granted the Board’s permission to write a letter to DEQ encouraging quicker cleanup of the spill since it could affect Claytor Lake.

    Financial Resources: Bill Cunningham reviewed FOCL’s income and expenses from the Financial Report for the period February 17 to March 17, 2014, as well as the budget statement as of March 17. The reports were approved as presented.   Larry Bandolin suggested using “crowd funding” to raise money for FOCL; he will provide more information about it at the next Board meeting. Bill presented Board Insurance premiums to the Board. After discussion, a premium level was approved by the Board.

    Clean Up: Dave Dobyns reported that the County has bought an excavator for FOCL’s use. AEP has provided money to buy a rake section to attach to the barge so it can get into shallower areas. Dean Jackson has repaired water intake valves on the boat. Two senior crew members are returning, and applications are being taken for additional crew. A location above Lowman’s Ferry Bridge is being considered for an abutement to allow for clean up above the bridge.

    Executive Director Update: Jeff Caldwell announced that, thanks to the County and AEP, a new FOCL map is being developed that will be more topographic than the previous map. The cost will be $4,000 for 400-500 units; advertising will be offered to defray the cost. The Map Committee will work on the map and present it to the Board. They hope to have it ready by summer.

    Meeting was adjourned. The next Board meeting will be April 14, 2014 .

    February

    Present: Laura Walters, Ranny Akers, Jeff Arnold, Jackson Beamer, Chris Meade, Darryl Sarver, Ted Bostic, Dave Dobyns, Larry Moore, Mike Hoffman, Sarah Tilson-Miano, Larry Killough, Larry Bandolin, Jeff Caldwell

    Board Insurance: Sarah Tilson-Miano presented the board about Board Liability Insurance and insurance coverage for events that FOCL would sponsor. Bill Cunningham referred to an “errors and omissions” insurance type policy. Larry Bandolin expressed concern about the need of event sponsored insurance. $953 – $1254 per year for FOCL Board Insurance. Larry Bandolin made a motion that the Finance Committee review and make recommendation at the next FOCL Board meeting.  The motion was approved.

    Minutes: Minutes of the January Board Meeting were approved as written.

    President Laura Walters:

    Drawdown 2014: Laura informed the Board that Claytor Lake will have a 3 foot drawdown starting on November 5, 2014 and ending on November 19, 2014. Laura Bullard is working on Mussel Salvage Mitigation Plan.  This year’s difference will only identify and count pistolgrip mussel.  Other mussels would just be counted during salvage day.

    April Board Meeting Date: Laura requested that April’s Board Meeting be moved up a week due to a scheduling conflict and provide some lead time before Spring Splash event.  A motion was approved to move Board meeting to April 14.

    Organizational Development: Chris presented the latest changes to the FOCL By-Laws and explained difference between Board Members and Partner Board Members. A motion was made and approved to accept By-Law Revisions

    Membership Committee: Jeff Caldwell talked about current donation levels.  Jeff reported that donations were down from this time last year and also provided a chart of the breakdown in levels of donations.  Jeff indicated the membership report period was from January 1, 2014 to February 17, 2014.

    Events Committee: Laura talked to the Board members about the April Spring Splash event.  April 27th at Nesselrod Bed & Breakfast.  Bud Foster will be speaking.  Laura passed out a list for the Board to invite and or contact for business sponsorship. Laura also reminded the Board of the online packet they can download and take to everyone they want to approach. Chris Meade talked about both the silent and live auctions FOCL will be conducting during the Spring Splash.

    Environmental Committee: Larry Bandolin notified the Board that a siltation letter has been dispatched to all homeowners on Claytor Lake about FOCL’s concerns regarding the level of siltation entering the lake. Larry discussed FOCL putting together a step-by-step instruction for homeowners to apply and be approved for small levels of dredging.

    Jeff Caldwell notified the Board that AEP has given FOCL the go ahead to purchase equipment from Contour Innovations to begin collecting underwater data of vegetation.  Larry Bandolin also commented that this equipment could help track siltation in the upper lake.

    Finance Committee: Bill Cunningham presented FOCL Financial Report for February covering Income and Expenses from the period of January 20th, 2014 to February 17, 2014.  Bill also explained the changes to the Finance Report and also covered FOCL’s budget report for 2014 as of February 17, 2014. Bill Cunningham also explained to newly formed Legacy Fund to promote future FOCL operations. 

    Clean Up Report: Dave Dobyns reported on Clean Up operations and that he was meeting with Pulaski County to examine some potential abutment sites above Lowman’s Ferry Bridge.  Dave also informed the Board that we were tentatively expecting to be back on the water and operating in late March or early April.

    Executive Director Report: Jeff Caldwell presented the first Volunteer of the Year Award for 2013 to Dave Dobyns for his diligence and work with our clean up program.  Jeff updated the Board of where we stood on 2014 Calendar sales.  Jeff also requested that Committee Chairs work to get their Winter Retreat Strategic Plans.

    The meeting was adjourned

    January

    Present: Laura Walters, Jeff Caldwell, Jackson Beamer, Bill Cunningham, Laura Bullard, Larry Killough, Cheri Strenz, Dean Jackson, Darryl Sarver, Mike McLeod, Mike Hoffman, Jan Woodward, Larry Moore, Larry Bandolin, Dave Stevenson, Jeff Arnold, Dave Dobyns, Ted Bostic, Ranny Akers, John Johnson, Anna Caldwell, Bruce Shepperd, Ed Clayton

    Minutes of the November 18, 2013 Board meeting were approved as written.

    President Laura Walters stated that a letter of support was provided the Friends of Peak Creek for a grant they are writing to clean up brown fields near Pulaski. Also, the Shoreline Management Plan has finally been approved by FERC with all the recommended changes. FOCL will work with Pulaski County and AEP on implementation.

    Drawdown 2014: DGIF has informed FOCL that a 5′ rather than 3′ drawdown this fall would require additional mitigation in the form of pistolgrip propagation. Laura Bullard presented proposals she has gotten on behalf of FOCL for pistolgrip propagation. In response to a FOCL survey this week, 98 out of 103 respondents said they wanted a 5′ drawdown; 5 respondents said they did not. Yesterday, AEP informed FOCL they would not conduct a 5′ drawdown due to loss of revenue from power generation. There is a possibility that with more information AEP would change that decision. Motion was made and approved for FOCL to pursue a 5′ drawdown. Motion was made and approved that FOCL endorses pistolgrip mitigation and would be willing to participate in funding and other support. Jeff Caldwell said he would develop a map for AEP showing the general location of those who had responded to the survey in favor of a 5′ drawdown. Motion was made and approved that a Board vote can be conducted via email if a decision regarding mitigation funding is needed. The Claytor Lake Technical Advisory Committee (CLTAC) will discuss drawdown at their next meeting Feb. 7; April 1 is their deadline for developing a plan for the 2014 drawdown.

    Financial Resource: Bill Cunningham presented the Income/Expense Report that was approved as presented. He also presented a 2014 Budget that was approved as presented.

    Clean Up: Dave Dobyns reported that 33 locations were cleaned in 2013, for a total of 305 roll-offs, 380 bags of trash, and 85 tires and wheels. The new excavator and barge allowed the crew to continue working until early January 2014.

    Executive Director Report: Jeff Caldwell presented a new No Wake Sign that can be produced ($20 each) in response to the many requests for them. Motion was approved to produce the signs.

    Meeting was adjourned.

  • November


    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, John Johnson, Dave Dobyns, Jackson Beamer, Dave Stevenson, Jeff Arnold, Buddy Johnston, Larry Moore, Chris Meade, Jan Woodward, John Woodward, Cheri Strenz, Bob Strenz, Larry Killough, Russell Alls, Darryl Sarver, David Peake, Pete Huber, Mike McLeod, Chris Doss, Alan Stratton, Mike Hoffman, Laura Bullard

    Minutes of the October 21, 2013 Board meeting were approved as written.

    President Laura Walters shared the Environmental Committee’s proposal to write two letters regarding siltation up lake: one to landowners and stakeholders defining the process for dredging permits; and the other to applicable agencies and localities, expressing FOCL’s concern about lake siltation. Motion was made and approved for the Environmental Committee to proceed with the letters.

    Organizational Development: Proposed By-Law changes were presented by Chris Meade to replace the Educational Committee with an Events Committee, and add description of Events Committee duties. During discussion, it was pointed out that education is covered throughout FOCL’s activities, and therefore a separate committee is not needed. Vote will be held at January’s Board meeting.
    Winter Board Retreat is scheduled for January 25, 2014 at Claytor Lake State Park’s Water’s Edge facility from 9 to 4. The January Board meeting will be held from 11:30 to 12 in lieu of a Board meeting January 20. The afternoon will focus on committee work, and is open to the public.
    Attorney: Alan Stratton recommended that FOCL hire an attorney, especially one versed in nonprofit/501c3 issues, and who can assist with updating FOCL’s Article’s of Incorporation. Alan has talked with Reid Broughton, with the Sands Anderson Firm, and he is willing to work through Alan and attend meetings as needed; his hourly rate would be $195. Motion was made and approved to hire Mr. Broughton as needed.

    Membership: Cheri Strenz reviewed November’s Donation Report, and thanked Jackson Beamer and Chris Meade for helping her make calls . Donations for the month included a grant from the CE Richardson Foundation.

    Finance Committee: Financial Report was approved as presented by Bill Cunningham. General Fund: $10,905.66.

    Clean-Up: Dave Dobyns reported the 4 man crew hopes to continue on the water through December 19, after which the woody debris pile will be burned at Big Hole Hollow and the equipment winterized. The trackloader donated by the Strenz is now operational. A record 247.5 loads of woody debris collected to date is twice last year’s amount.

    Executive Director Update: Jeff Caldwell reminded Board members that in-kind forms are due. 2014 calendars are available for $15 each, and also available for retailers to sell. A challenge was issued to see who could sell the most calendars.

    Other Business: Buddy Johnston announced FOCL’s Spring Splash event scheduled for April 24, 2014 from 4-7 at Nesselrod on the New. It will include a social hour, music, beverages, and silent and live auctions. Atimo Winery will do a wine tasting. Sponsors and auction items are needed.
    Russell Alls with the Radford area Isaac Walton League said they would like to be more of a partner with FOCL. They have a campground at Clapboard Hollow with 160 members.
    Boater Safety Class will be held February 22 from 9-4 at Claytor Lake State Park. See VDGIF’s website for more information.

    The meeting was adjourned

    October

    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamer, Ranny Akers, Jeff Arnold, Dave Dobyns, John Copeland, Mike Hoffman, Larry Moore, Mike McLeod, Larry Killough, Ted Bostic, Chris Meade, Cheri Strenz, Mary Rhoades, Fran Baldwin, Laura Bullard, Alan Stratton, David Peake, John Blankenship, Johnny Garrett, Mike & Fay McMillion, Ron Hall, Lou’Don Bishop, Deborah Pepe, Bob Strenz

    Minutes for the September 16, 2013 Board meeting were approved as written.

    Claytor Lake Triathlon on September 14 had over 225 participants. Despite a loss, Johnny Garrett and Mike McMillion presented FOCL with a $475 donation.

    Friends of Peak Creek: Ron Hall reported on clean-up days. On Saturday October 12, they had inmate help cleaning up and trimming brush. They meet the 4th Thursday of the month at the Pulaski railroad station at 6 p.m. They hope to have one more clean up day this year.

    Map Committee met and is looking at alternatives other than going with George Martin and GMCO that would be less expensive and less restrictive.

    Organizational Development Committee: Chris Meade has been elected as Chair to replace Dean Jackson who has stepped down. Alan Stratton spoke on revising FOCL’s committee structure to focus more on fundraising. Creation of an Events and Fundraising Committee to replace the Education Committee is being considered. Proposal will be presented at the next Board meeting.

    Winter Retreat will be January 25th at the CL State Park Marina Conference Center from 9-4 p.m. Attendance is mandatory for Board members, and open to the public. FOCL’s vision, mission and goals will be reviewed. Organizational Development is planning the retreat.

    Membership Committee: Cheri Strenz reported 26 donations totaling $3,980 since last month, for a year to date total of $59,200 ($800 within the $60,000 goal for 2013). Cheri asked for help calling members who donated in 2012, but not in 2013.

    Environmental Committee: met last week. Jeff Arnold, in organizing years of Water Quality results from Ferrum, discovered inconsistencies in data analysis regarding chlorophyll levels. Ferrum has been asked to give FOCL raw data in the future. Starting next year, new testing sites at Max and Big Reed Creeks and DEQ data will be added. Sedimentation is recognized as a critical issue, and letters will be sent to localities requesting help in preventing erosion, particularly in watershed areas. Information on dredging permits and process will also be sent to landowners. On November 19, the Technical Review Committee headed by AEP for Aquatic Habitat, Sedimentation and Erosion will meet.
    Hydrilla/Grass Carp Study: Matt Weberg developed a stocking model to help with grass carp stocking decisions that recommends stocking every other year with the option to stock every year if hydrilla growth warrants it. It is important to survey hydrilla annually and a new mapping system using sonar to determine location and density of aquatic vegetation is now available.

    Native Aquatic Vegetation: Joan Blankenship with the Bass Federation with help from Pete Huber and John Copeland has applied for a grant to plant native aquatic vegetation in the lake.

    Finance Report: General Fund: $4,620.44; Grand Total Assets: $148,697.02, of which $107,548.64 is unrestricted. The report was accepted as presented.

    Clean-Up: Dave Dobyns reported they have finished cleaning AEP’s picnic dock area and are behind the island at John Johnson’s; they will go along the south shore toward Texas Hollow and Carol Metz. They will work in the water as long as they can, and continue getting large debris with the excavator until mid-December if possible. Bob and Cheri Strenz donated a “trackscavator” loader (Caterpillar 941) that will be a big help with the burn pile.

    Executive Director’s Report: Jeff Caldwell will mail FOCL’s fall newsletter out by November 1. 2014 calendars will be ready this week. Jeff ran the New River 50K Run and raised $620 for the National Committee for the New River, FOCL and the Crohn’s & Colitis Foundation of America.

    Other Business: There will be no drawdown this year, but a 5 foot drawdown is considered for next year. FOCL’s logo in stained glass by Paul Harris is available at MK’s and on FOCL’s website. Paul will donate one-half of proceeds to FOCL. FOCL’s Christmas Party will be December 5 at 6 p.m. at MK’s. RSVP’s required.

    The meeting was adjourned.

    September

    Present: John Johnson, John Copeland, Alan Stratton, Chris Meade, Jackson Beamer, John Copeland, Dave Stevenson, Joan Stevenson, Dave Dobyns, Ted Bostic, Larry Killough, Fran Baldwin, Cheri Strenz, Mike Hoffman, Ranny Akers, David Peake, Troy Phillips, Liz Parcell, John Woodward, Jan Woodward, Dean Jackson, Laura Walters, Jeff Arnold, Bill Cunningham, Bob Strenz, Raini Ott

    Minutes: Minutes of the August 20th, 2013 Board Meeting were approved as written.

    President Laura Walters:
    GMCO Maps: George Martin spoke about the previous mapping program. Explained the process of producing a map and costs involved in a map upgrade to include new data and contour lines from FOCL and AEP. The new map would be digital and could be reprinted easily moving forward. Map Committee will be formed to construct new map size and info. 1,000 units would cost FOCL $4.28 per unit and would have to be ordered in 1,000 unit increments would have FOCL cover. Maps would not be exclusive. GMCO would also sell standard maps using our information.
    AEP Recreational Project: FOCL has received a letter from AEP notifying them of plans to build a fishing pier and possible bank fishing/picnic area at either Allisonia or below the dam near the Sportsman. John Copeland & Troy Phillips discussed the benefits to this area being installed in Allisonia. Liz Parcell asked for comments and ideas from all parties involved both pro and con of project ideas. FOCL boards decided to defer to VDGIF and AEP recommendations.
    Friends of Peak Creek Clean Up: Laura reported about the first clean up efforts above the walls around the Pulaski Courthouse. Cheri reported next clean up project in October.

    Organizational Development: Dean Jackson asked board members to vote on By-Law Amendments. Amendments were approved as written. Dean also indicated Organizational Development would look at committee restructuring.

    Membership Committee: Cheri Strenz reported donations of $3,950 from August 20 to Sept. 16. Cheri informed the board that the committee has set a goal of $60,000 in donations for 2013. Cheri stressed to everyone to get online and look at who in their neighborhood has not donated and to contact them.

    Environmental Committee: Larry Bandolin was not present but is trying to schedule an Environmental Committee meeting as soon as possible. John Copeland spoke about Contour Innovations new technology and how VDGIF and FOCL can use this technology to track growth of vegetation in Claytor Lake and how it can help us control Hydrilla in future years. FOCL could train volunteers to collect more data for the entire lake to help track. John indicated $4,500 cost per year for unlimited usage of system for Claytor Lake.

    Finance Committee: Bill Cunningham reported our General Fund account was at $10,848.24 and Grand Total Assets were $154,881.11; of which $109,818.06 were unrestricted. The Pulaski County Clean Up grant had a remaining $10,625.17 for clean up fund. Income and Expenses showed a net period Income of $58.07. Bill pointed out the entire year budget progress on the back page of the report. The report was accepted as presented.

    Clean Up Report: Dave Dobyns reported we were 10 loads ahead of totals at same time last year. 153.5 rolloff loads of debris, 168 bags of trash, 4 55 gallon barrels, 32 tires with wheels, 2 propane tanks varying in sizes, 1 750 gallon oil tank, and 2 docks. The crew is working currently in Felts Hollow, then moving to Smith Hollow and also clean up the state park prior to Triathlon. Dave hopes we can continue operations out of the water through the first part of December.

    Executive Director Report: Jeff Caldwell thanked everyone for their help in volunteering for the Triathlon and also thanked all supporters who donated to the FOCLers Team. FOCL placed 6th in all relay teams. The team raised $475 for the Triathlon team that benefits FOCL.

    Other Business: Raini Ott from the Virginia Tech Scuba Team talked about wanting to help FOCL with projects and fundraising. Raini reported that their divers are able to help with clean up efforts and reported that a good percentage of divers do remain in the New River Valley during summer months.

    The meeting was adjourned

    August

    Present: Bill Cunningham, Laura Walters, Dean Jackson, Buddy Johnston, Chris Meade, Dave Dobyns, Larry Killough, Ted Bostic, Cheri Strenz, Larry Moore, Darryl Sarver, John Copeland, Mike McCleod, Jackson Beamer, Jan Woodward, John Woodward, Dave Stevenson, Joan Stevenson, Bob Strenz, Larry Bandolin, Steve Rapp, Cheryl Hedges, John Johnson, Alan Stratton, Jeff Arnold, Mike Hoffman, Carol Hoffman, Denise Matthews, Pete Huber, Jeff Arnold.

    Minutes: Minutes of the July 15th, 2013 Board Meeting were approved as written.

    President Laura Walters:
    Pancake Breakfast: Laura thanked everyone for their participation in the pancake breakfast and reported $1,400 in revenue for FOCL.
    Clean Up Equipment: Laura announced the arrival of the new clean up equipment and thanked all parties who participated in getting the equipment and all efforts to put equipment in place.

    Organizational Development: Dean Jackson spoke about amendment to By-Laws that were not voted on in the July meeting. Dean said the changes would be looked over again and board members should be prepared to vote on changes at September board meeting. By-Law changes will be sent via email along with the agenda.

    Membership Committee: Cheri Strenz reported donations of $13,260 from July 15 to August 20. Cheri emphasized encouragement of friends and neighbors to donate especially considering operating costs of new clean up equipment. Cheri did acknowledge we have gained ground from 7% to 10% of homeowners donate to FOCL.

    Environmental Committee: Larry Bandolin indicated he wanted to schedule a meeting within the next month to discuss siltation concerns, to discuss this year’s changes in water quality sampling, and address possible over eradication of Hydrilla in Claytor Lake.

    Finance Committee: Bill Cunningham reported our General Fund account was at $10,503.50 and Grand Total Assets were $154,500.64; of which $109,437.59 were unrestricted. The Pulaski County Clean Up grant had a remaining $19,445.72 for clean up fund. Income and Expenses showed a net period Income of $12,210.88. John Johnson asked if anyone had been reimbursed from Hydrilla funds. Bill indicated that no one had requested treatment due to Grass Carp efforts. John Copeland indicated that Hyrdilla can regrow without grass carp but that Hydrilla can regrow. Larry Bandolin asked if the board had any thoughts about spending the $109,437.59 in the unrestricted funds. Laura Walters and Dean Jackson informed the board that, with the new clean up equipment, the idea of operating the clean up crew longer throughout the year. The report was accepted as presented.

    Clean Up Report: Dave Dobyns reported $2,378 revenue from scrapping our old barge. Dave stated that all smaller equipment that we could save and use have been. Our crew is now back up to 4 people and there is some training time required causing the clean up crew to move slowly at the beginning. Dave reported the injury and infection of Tony Stammers and that he will be out of commission for at least 2 months. Dave reported 118 rolloff loads of debris at an average rate of 3 rolloffs per day. 146 bags of trash, 3 55 gallon drums, 28 tires, 2 propane tanks, 1 57 gallon fuel tank, and 1 dock with ramp.

    Executive Director Report: Jeff Caldwell asked for more volunteers for September’s Claytor Lake Triathlon and that FOCL was not setting up a booth this year but was participating in the triathlon. Jeff’s daughter Tori will be doing the 500m swimming portion, Jeff Arnold will be riding the 12.5 mile bike portion, and Jeff Caldwell will be running the 5k of the triathlon and all proceeds, along with proceeds from the event itself, sponsored by The Bike Barn, Pulaski Bikes, and Tri-Adventure Sports will be donated to FOCL. Chris Meade mentioned there was no Hokie home game for that Saturday.

    The meeting was adjourned

    July

    Present: Laura Walters, Jeff Caldwell, Jackson Beamer, John Johnson, Gary Duncan, Dave Dobyns, Pete Huber, Cheri Strenz, Larry Killough, Mike Burchett, Chris Doss, Troy Phillips, Buddy Johnston, Ted Bostic, Laura Bullard, John Copeland, Dave Stevenson, Larry Moore, Jan Woodward, John Woodward, John Randolph, Bob Becker, Mike Hoffman, Bob Strenz

    Minutes from the May 20, 2013 Board meeting and June 22, 2013 Annual Membership meeting were approved as written. Dave Dobyns should be added to list of those present at the May 20 Board meeting.

    President Laura Walters:
    Clean Up Day was a success. An estimated 200 bags of trash were collected, in addition to many other items of trash. Having it earlier in the summer worked out well. People are still cleaning up, and neighborhoods are removing and burning woody debris. People are reminded to notify FOCL of the number of trash bags they collect, and to send in photos of woody debris collected.
    Rock House Poker Run: the weather hurt participation, but was still an enjoyable time with new vendors and an auction. Proceeds of about $2,500 were donated to FOCL.
    Drawdown for this year has been denied, but a 5′ drawdown will be considered for next year.

    Organizational Development: Laura Walters reported on the Annual Meeting. About 32-35 people other than Board members attended. More membership attendance is encouraged.

    Membership: Cheri Strenz reviewed donor information, and reiterated that only 7% of 2,100 lake owners (lake front, access & view) contribute to FOCL, though many benefit from FOCL’s activities. Board members were encouraged to talk with neighbors and others about contributing. FOCL would also like to get lake visitors and boaters to contribute.

    Environmental Resources will have a committee meeting soon.

    Financial Resources: Jeff Caldwell reviewed the Financial Report. General Fund: $27,336.58; Grand Total Assets: $155,287.25, of which $89,243.34 is unrestricted. The report was accepted as presented.

    Clean Up: Dave Dobyns reported that 66 roll-off loads of woody debris and 112 bags of trash, among other items, have been collected by the 4 man crew. A bull-dozer has been donated for a couple weeks to push up woody debris for burning at Big Hole Hollow. Pulaski Co is buying 2 new barges for FOCL’s use. An excavator to use on the barges will initially be rented until one can be found to buy. AEP will contribute an annual amount to offset the cost. The new equipment will make clean up operations faster and safer, and enable the crew to work more months out of the year and in more areas, including above Lowman’s Ferry Bridge once a place is found to off load debris.

    Executive Director Jeff Caldwell:
    Claytor Lake Regional Drug Task Force has been asked to change their name and they will consider doing so.
    Pancake Breakfast at Fatz. Aug 10: volunteers are need, and tickets are available.
    Claytor Lake Triathlon, Sept 14: volunteers are needed. Jeff Arnold, and Jeff Caldwell and his daughter will compete as a team and will raise money to donate to FOCL.
    FOCL Alert System was tested during the latest period of heavy rain and positive responses have been received. Some adjustments need to be made, and sources found for real time information on flow rates and lake elevation.

    Other Business:
    Rental Houses: Bob Becker is concerned that rental houses in R-1 zoned areas are commercial operations and will devalue surrounding properties. He is asking Pulaski Co’s Board of Supervisors to enforce R-1 as residential only. According to Pete Huber, the County is researching the issue and must determine the legality of restricting rentals.
    Lakeview Neighborhood: John Randolph announced a donation of $1,000 to FOCL.
    Boating Accident: Troy Phillips reported that an accident the night of June 30 between a bass boat and a pontoon boat resulted in a fatality that is under investigation. Larry Moore added that 10 drowning deaths have occurred this year in the Coast Guard District; none of the victims were wearing life jackets. He stressed the importance of wearing life jackets.
    Wounded Warrior Fishing Day went very well. Twenty-two vets participated.
    Fireworks: Chris Doss with the Claytor Lake State Park thanked FOCL for help with the Festival fireworks.

    Next meeting: Tuesday, Aug 20, 2013 at the Draper Mercantile .

    The meeting was adjourned.

    June

    Present: Board members: Laura Walters, Bill Cunningham, Jeff Arnold, Jackson Beamer, Dean Jackson, Chris Meade, Ranny Akers, Dave Stevenson, John Johnson, Cheri Strenz, Laura Bullard, Dave Dobyns, Mike McLeod, Alan Stratton, Jan Woodward, Ted Bostic (elected), Buddy Johnston (elected); Executive Director: Jeff Caldwell; Members: John Woodward, Billy Hanks, James McGrath, Ken & Jan Gray, Merri Beth & Jim Gibson, Ike & Betty Carper, Bob & Polly Caldwell, Diane & Larry Howell, Bill & Alice Hurlebaus, Karen Cecil, Jim Loux, Paul & Hilda Harris, Sandy & Janice Wilcox, Tom & Sara Metcalfe, Melvin & Kathy Lester, Janet Johnston, Ron & Linda Hall, Len Angle, Dave & Sheree Hurley, Keith Bolte
     
    Welcome & Introductions: President Laura Walters introduced FOCL Board members, as well as George Santucci with the National Committee for the New River, and Ron Hall with the newly formed Friends of Peak Creek.
     
    Elections: Secretary Laura Bullard introduced the six Board members up for re-­‐election: Jackson Beamer, Mike Burchett, Bill Cunningham, Mike Hoffman, John Johnson and Cheri Strenz. There being no objection to voting on their re-­‐election as a group, all six were re-­‐ elected unanimously by show of hands. Four new nominees recommended by the Nominating Committee for election to the Board were presented: Ted Bostic, Buddy Johnston, Darryl Sarver and Larry Bandolin. There being no objection to voting on their election as a group, all four were elected unanimously by show of hands.
     
    Finance Committee Report: Treasurer Bill Cunningham presented the 2012 Financial Report (included with agenda) with highlights as follows: $66,00 in total donations & contributions, $40,000 in expenses for clean-­‐up, and a net loss of $29,000 for 2012. For 2013 to date: $43,000 in donations & contributions, and $22,000 in expenses for clean-­‐up.
     
    Organizational Development Committee: Chairman Dean Jackson reported that FOCL’s Bylaws were worked on during the past year, and a Membership Committee set up.
     
    Membership Committee: Chairman Cheri Strenz stated the committee’s focus is reaching out to new members and setting up corporate sponsorships. She reported that 7% of lake owners* contribute to FOCL, and the committee hopes to increase that percentage. (*166 donors out of 2,100 property owners with lake front, access or view)
     
    Environmental Committee: Laura Walters reported that the committee is focusing on improving FOCL’s water quality testing program and is looking into sedimentation up lake. To continue working toward containment of hydrilla, 1,500 more carp were put in the lake this spring. There are now about 230 acres of hydrilla in the lake (compared to approx 400 previously). Enclosures have been placed in various lake areas to encourage growth of native aquatic vegetation.

    Drawdown: Laura Bullard reported on the November 2012 drawdown. Sixty-­‐nine property owners responded on their use of drawdown and mussel mitigation. Mitigation for impacts to mussels by returning stranded mussels to the water was a major aspect of drawdown. The combined efforts of landowners and volunteers resulted in a total of about 9,000 mussels being returned to the water. Due to damage and excessive debris from flooding this year, FOCL has requested a five foot drawdown for fall of 2013. FOCL is awaiting word on whether it has been approved. Meeting attendees were encouraged to inform FOCL if they use drawdown, and to assist with mussel mitigation.

    Clean Up: Volunteer Coordinator Dave Dobyns reported that a four man crew has been in the water since mid-­‐May, but has been hampered by old and limited equipment. They are working on getting another barge and an excavator, as well as waiting for a volunteer track loader, and looking for a pull-­‐out site up lake. AEP and FOCL reps are making monthly debris tours of the lake.

    Guest Speaker: George Santucci, Executive Director for the National Committee for the New River, spoke about the value of FOCL in caring for the 21 miles of the New River that runs through Claytor Lake. He emphasized the importance of water quality and membership’s funding and responsiveness on issues.

    Clean Up Day, June 29: Cheri Strenz explained it was moved to earlier in the summer due to debris from flooding this year. Everyone is encouraged to use orange bags to collect trash. Dumpsters will be at DeHaven, Lowman’s Ferry, and CL State Park; FOCL’s Ms Pulaski will also be collecting bags. It is hoped that a designated Clean Up Day will increase awareness of cleaning up the lake throughout the year. FOCL keeps track of the amount of trash and debris cleaned up, and asked that people give FOCL a call or email with the number of trash bags or photos of woody debris collected during the year. A suggestion was made that FOCL collect and burn woody debris on the properties of owners who wish to have that done.

    Wrap Up Questions: Executive Director Jeff Caldwell was thanked by Laura Walters for all his work. Jeff stated a 2012 Clean Up Report is available. He thanked Chris Doss for his support of FOCL. The next Pancake Breakfast at Fatz will be August 10.

    The meeting was adjourned.

    May

    The Friends of Claytor Lake Board Meeting Minutes May 20, 2013

    Present: Jeff Caldwell, Larry Bandolin, Patti Bandolin, Jackson Beamer, John Woodward, Jan Woodward, Larry Killough, Buddy Johnston, Dean Jackson, Alan Stratton, Michael Hoffman, Larry Moore, John Randolph, John Johnson, Mike McLeod, Bob Strenz, Darryl Sarver, Jeff Arnold, Cheri Strenz, John Dangerfield, Laura Walters, Ron Hall.

    Minutes: Minutes of the April 15, 2013 Board Meeting were approved as written.

    Organizational Development: Dean Jackson talked about Annual Meeting. Board Members need to be present by 8:00am. Annual Meeting Agenda and times were distributed. State Park Shelter #5. Laura Walters will check with Chris Doss on free access to the park and stated Board Members must wear FOCL shirt. Dean presented changes made to FOCL By-­‐Laws in relation to appointments of committee chairpersons. By-­‐Laws will be voted in at the Annual Meeting. No Board Meeting is scheduled prior to Annual Meeting this year. Buddy Johnston asked why Nominating Committee is not a standing committee.

    President Laura Walters:
    Drawdown: Laura did confirm a formal letter was sent to AEP and copied to the Technical Advisory Committee. AEP will distribute letter to agencies and agencies will have 30 days to respond with their opinion. FOCL should have an answer by Annual Meeting. Navigational Aids: Laura confirmed that Pulaski County Board of Supervisors did vote unanimously to reject the permit for AEP to install initial 8 buoy site at Allisonia. AEP’s Request along with County letter will be forwarded to Tom Guess at VADGIF. Tom Guess will also get input from local conservation officers. John Randolph asked what the objections were to the plan. Laura responded with lack of safety data, strobe lights, buoys would further narrow channel, that downed skiers could be lost or mistaken as buoy, Alan Stratton and Jeff Arnold added that they just did not look good and ruined the aesthetics of the lake. Laura also commented that we were initially told that there was a “test” period but DGIF did show no test periods exist. Once a buoy is installed, it remains until another application is made to remove it. Laura Walters stated we did a disservice to our community by not accurately representing the opinion of the lake community. Jeff Arnold made a motion to take a stand against the buoys. Jeff Caldwell reminded the Board that our last official opinion was that FOCL was in favor of the first proposed test site of 14 lighted buoys along the Little Wytheville area of Claytor Lake. Laura and Cheri confirmed that only 1 buoy would be lighted in the most recent proposal by AEP in the Allisonia. Jan Woodward seconded Jeff Arnold’s motion. Alan Stratton expressed concern regarding our opposition having affect on the Pulaski County Board of Supervisors. Laura Walters stated that VDGIF did ask us for our position and data FOCL has collected. Larry Moore stated he believed there was value in buoys when applied to hazards but that the entire plan was “overkill”. Laura also shared another concern that flow would cause more hazards with buoys breaking loose. John Johnson voiced his opinion that FOCL just write a letter simply supporting the Pulaski County Board of Supervisors’ position. Larry Bandolin asked Alan Stratton if FOCL would assume any liability from injury resulting in accidents involving buoys if FOCL supported. Alan indicated that he did not believe liability would fall on FOCL. Several Board Members reinforced the need for better mapping and support for map holders at boat launches. Cheri, Laura, Michael Hoffman, and Alan Stratton all agreed that we need to word our motion and any letter in a way to leave openings for compromise. Jan Woodward confirmed that a letter should be written and we should take a stand at the Annual Meeting and make sure FOCL’s letter encourages AEP to consider other alternatives. Jeff Arnold modified his motion to support the Pulaski County Board of Supervisors’ opposition of the proposed nav buoys and that FOCL looks forward to working with AEP and other agencies to meet any safety needs while considering alternatives or less invasive options. Jan Woodward seconded revised motion. All members voted in favor, no members voted against, abstentions were Mike McLeod and Troy Phillips.

    Map Board Grant: Laura indicated that we did not receive a grant on our proposal to install map boards at public boat launches. Laura asked if FOCL wanted to fund the project. Board’s feeling was to ask AEP if they would assist in financing.
    Wounded Warrior Fishing Tournament: FOCL is proving deserts for the event. Troy Phillips did thank FOCL on their assistance with the kids fish day. Troy did indicate that the veterans were not big on a lot of attention given to them but do come and help as much as you can. Troy indicated it will be held Sunday June 2. FOCL should be there around 9 or 10am.
    Clean Up Day: June 29th 9:00am-­‐3:30pm. FOCL will utilize neighborhood captains to spread the word.

    Nominating Committee: Cheri notified current Board Members up for re-­‐election including: Jackson Beamer, Bill Cunningham, Cheri Strenz, John Johnson, Mike Hoffman, & Mike Burchett. Cheri also notified the Board of the 3 additional new Board Members: Ted Bostic, Buddy Johnston, & Darryl Sarver. New Board Member Bios will be sent to Board Members prior to Annual Meeting.

    Education Committee: Jan indicated we set up 3 main goals of the committee and identified steps for action of goals. One action was to develop a speaker bureau to go around to neighborhoods and speak to communities. Another goal was to revise all FOCL literature with a more unified look and message. Laura Walters did indicate there was a FOCL powerpoint presentation that could be used.

    Membership Committee: Cheri reported donations in May of $4,535 and that expenditures due to clean up are using these resources rapidly. Laura reminded all Board Members that in order to continue to be on the Board and/or re-­‐elected to the Board you must be a member in good standing. Jan questioned FOCL’s costs in postage to mailers each year and considering more economical options. John Johnson asked if we could start getting information to registered boaters. Jeff Caldwell indicated that he was working with DGIF for have FOCL information in their email blasts.

    Environmental Committee: Mike Hoffman informed the Board that Dr. Carolyn Thomas from Ferrum College gave us the 2012 Water Quality Report and that not much has changed with lake testing. Mike also indicated the need to start better harnessing Ferrum’s data to be more useful to FOCL. Larry Bandolin has indicated, once By-­‐Laws have been approved, that he will be voted in as new Environmental Chair. Larry had 2 major goals: 1. To use the data we are collecting. 2. To make water quality testing more relevant for what FOCL needs. Larry indicated changes to our water quality plan which will also utilize DEQ data in a more effective reporting plan. Larry has indicated we will be requesting all past data from Ferrum College on previous water quality tests.

    Finance Resources: Income/Expense report was presented by Jeff Caldwell (Bill Cunningham was not present) and was accepted. General Fund: $11,006.87 Total Assets: $163,860.05, of which unrestricted funds equal $72,913.63.

    Clean Up: Dave Dobyns indicated we have 4 rolloffs of debris so far and have had mechanical issues with our rolloff truck from the county. Dave also informed the Board
    that one of our barges is now down and will probably be unable to fix for safe operation. Pulaski County has used a small excavator to clean up larger debris around Harry DeHaven Park. Larry Bandolin questioned efficiency of crew, Dave Dobyns indicated we have 4 man crew thus far and that plans so far are 2 men pushing full loads as other 2 load empty barge. Laura indicated we are meeting with AEP this week to request new barge and equipment and that Pulaski County will be involved in that meeting.

    Executive Director Jeff Caldwell: Jeff informed the Board of the New River Symposium on May 30 and 31st. Jeff covered the FOCL website in that it has been online for 1 year now and has vastly improved FOCL’s online presence when searching for Claytor Lake. 5,000 different users each month. Jeff also indicated his concern about repeated references to the Claytor Lake Drug Task Force and the frequency in which they are being referred to online and in press. Jeff requested advice from the Board about possibly approaching the Task Force to see if they were open to a name change in order to limit negative impacts these stories would have on Claytor Lake. Dave Dobyns and Cheri Strenz both strongly agree with the frequency of this task force’s reporting. Alan Stratton indicated he had a close personal relationship with one of the heads of the task force and that he would volunteer to directly contact this person to pursue this request. Dave Dobyns made the motion that the Executive Director draft a letter to the Drug Task Force, motion was seconded by Cheri Strenz. Discussion regarding Alan’s volunteering his direct approach was more appealing. Dave Dobyns withdrew motion. Alan confirmed he will work with Jeff to approach the task force.

    Other Business: Ron Hall from the Friends of Peak Creek indicated they were officially incorporated and have not pursued 501C3 yet. Next meeting is this Thursday. Jackson Beamer requested that we need to officially recognize Mike Spraker, one of the founding board members, for his service over the years to FOCL. Jackson also emphasized the need for more grass roots community outreach. Jeff and Laura did state they were happy to attend neighborhood association meetings and to contact Jeff for scheduling. John Dangerfield also asked for information to pass along to the Montgomery County Game & Fish Club.

    The Meeting was adjourned.

    April

    Present:  Laura Walters, Jeff Caldwell, Bill Cunningham, Alan Stratton, John Johnson, Dave Gruber, Jackson Beamer, Dave Dobyns, Mike Hoffman, Chris Meade, David Peake, Troy Philllips, Dean Jackson, Mike McLeod, Larry Killough, Dave Stevenson, Jan Woodward, John Woodward, Chris Doss, Mary Rhoades, Laura Bullard, Cheri Strenz, Buddy Johnston, Jeff Arnold, Jamie Riggins, Ron Hall, Bob Strenz, Ted Bostic

    Minutes of the March 18, 2013 Board meeting were approved as written.

    President Laura Walters:  passed around sign-up sheet for summer activities.

    Nominating Committee deferred to end of meeting.

    Drawdown:  FOCL’s request for 5′ drawdown this year was discussed at April 9 CLTAC meeting.  Formal written request will be sent to AEP; County might add their support.

    Nav Aids Committee met and Teresa Rogers presented 3 options for test buoys.  The committee preferred the option of Allisonia to just above Little Wytheville with approximately 8 buoys and not all lighted.  AEP* will present options to County’s Board of Supervisors at their April 22 (7 p.m.) meeting.   AEP would like the buoys to stay in for a year.  (*Teresa has gotten another position with AEP and Liz Parcell is serving in her stead.)

    Organizational Development:  Dean Jackson presented Bylaws changes up for vote:  1) adding “per incident” to President’s authorization for expenditures of up to $1,000 (item 4, p. 5); 2) adding “per incident as necessary for urgent and emergency situations” to Executive Committee’s authorization for expenditures of up to $5,000 (item 6, p. 10); and 3) changing to a uniform outline format throughout the Bylaws.  Motion to accept changes was approved.

    Membership Committee:  Cheri reported that member donations of $3,320 were received from March 19 through April 13 for a total of $15,520 to date for 2013.  Darryl Sarver has made some contacts with campgrounds around the lake for FOCL.

    Environmental Committee is still waiting for the 2012 Water Quality Report and 2013 monitoring schedule from Ferrum College.  A meeting will be held soon, possibly May 9, to discuss Clean Up Day scheduled for June 29.  April is Clean Up Month for Pulaski Co.

    Financial Resources:  Income/Expense Report presented by Bill Cunningham was accepted.  General Fund:  $7,377.53; Grand Total Assets:  $170,128,07, of which $69,180.65 is unrestricted.

    Clean Up:  Dave Dobyns reported that he, Laura W., Jeff C. and reps from AEP toured the lake from Allisonia to the dam April 10 to survey debris.   They also looked for a pull-out site for clean up above the lake, but haven’t found a suitable site yet.  Ms. Pulaski is ready for painting, and the conveyor has gone through repairs.  The jon boat donated by Conrads has also been repaired; a 30 horsepower motor is still needed for it.  Thanks to Laura W’s grant application to Gator Aide, FOCL now has 30 cases of Gator Aide (valued at $2,000) for the crew.  Laura, Jeff and Dave will be going to Smith Mtn Lake soon to look at their clean up operation.  Motion was made and approved to spend up to $5,000 to purchase a boat motor.

    Executive Director Jeff Caldwell:  reported that the Red Cross has requested FOCL’s sponsorship and help recruiting people to give blood at their July 13 Blood Drive at CLSP.  Discussion centered around the appropriateness of FOCL’s participation in the event.  Decision was tabled until the next Board meeting.

    Pancake Breakfast April 13 at Fatz brought in $1,165 in ticket sales, $702 in donations, and $54 in product sales.

    Other Business:

    Friends of Peak Creek:  Ron Hall reported that the group has decided to withdraw their request to be included as part of FOCL.  He did request FOCL’s support at their presentation to Pulaski’s Town Council April 16 at 5 p.m.  Motion was made and approved to provide a letter in support of FOPC in time for the meeting.

    Kids Fishing Day May 11, 7-2 p.m. at Camp Powhatan, for kids 15 and under.  Troy Phillips encouraged FOCL’s participation.

    Wounded Warrior Fishing Day June 2, 8-2 p.m. at CLSP.  Troy emphasized the importance of this event, and urged volunteer participation.  He will provide more information about what help is needed.  Motion was made and approved to increase FOCL’s donation by $100 to $300.

    8th Grade Lake Day May 30 , 9-2 p.m. at CLSP:  Instead of a prom, 8th graders will be spending the day at the lake; volunteers are needed.

    Jamie Riggins  with Virginia Shoreline Contractors is putting in a riprap wall in the DeHaven area and is looking for a place from which to load riprap onto barges.

    Closed Session:  Motion was made and approved to go into closed session.  Laura W. called session to order.  Board nominations for the Annual Membership Meeting were discussed.  The Board then went back into regular session.

    The meeting was adjourned.

    Secretary’s note:  It was discovered after the meeting that approval by the Board of the Feb 18, 2013 Board meeting minutes was not noted in the March 18 Board meeting minutes.  This omission will be brought before the Board at the May 20 meeting. 

    March

    Present:  Laura Walters, Jeff Caldwell, Bill Cunningham, John Johnson, Jeff Arnold, Jackson Beamer, Dave Stevenson, Mike Hoffman, Dave Gruber, Larry Moore, Dave Dobyns, Dean Jackson, Mike McLeod, Cheri & Bob Strenz, Laura Bullard, Alan Graybeal, Larry Bandolin, Ron & Linda Hall, David Peake, Jan & John Woodward, Alan Stratton, John Randolph

    President Laura Walters:

    Nominating Committee:  Cheri Strenz volunteered to chair.  Laura Bullard and Dave Dobyns will also serve on the committeee.  New nominees to be emailed to Cheri by April 15.

    Pancake Breakfast will be at Fatz Saturday, April 13.  Tickets are $7 per plate.  Volunteers are needed to sell tickets, and serve breakfast.

    Fishing Tournaments:  May 11 for children at Camp Powhatan, June 2 for wounded warriors at Claytor Lake State Park.  FOCL has been asked to have a table at both, and to be a sponsor for the June 2 event.  Laura W. and Cheri volunteered to work the table; other volunteers are needed to help participants.  Jeff Arnold volunteered; others are to contact Laura W.  Motion approved to donate $200 for wounded warrior tournament.

    Education Committee Chair needed as Cheri is moving to Membership Committee.

    Committee Reports:

    Organizational Development:  Dean Jackson presented proposed changes to Bylaws regarding Executive Committee (Article VII, Sec 2A), and Other Committee (Sec 2C).  After discussion, the words “per incident” were added to item #6, to read “. . . five thousand dollars ($5,000.00) per incident . . . .”  The proposed Bylaws will be voted on at the next Board meeting.  Alan Stratton also recommended changing the entire Bylaw’s outline format.  He will make the outline changes and email to Board members to vote on at the next meeting.

    Education:  Looking for a new Chair to replace Cheri.

    Membership:  Cheri reviewed donation amounts for 2/18-3/13/18.

    Environmental Resources:  Mike Hoffman reported they are waiting for Dr Carolyn Thomas from Ferrum College to meet with the committee.

    Financial Resources Income/Expense Report was approved as presented by Bill Cunningham.  General Fund:  $9,314.65; Grand Total Assets:  $173,451.42 of which $71,117.77 is unrestricted.  Total Expenses for 2/18-3/18/13: $4,342.45. New Quick Books program is being implemented.

    Clean Up:  2012 Clean Up Report done for Appalachian was passed around and will be emailed to Board members.  Dave Dobyns reported that 147 loads of woody debris, 313 bags of trash, and 47 tires were collected in 2012.  The conveyor is being repaired.  Ms. Pulaski was repaired over the winter, and will be painted before starting clean up for 2013, hopefully in April.   Woody debris pile at Big Hole Hollow still needs to be burned.  Sixteen foot jon boat has been donated by Conrads to FOCL.  A motor is still needed for it; also needed is a small extenda reach knuckle boom, and small barge. Laura W., Jeff C., and Dave D. will go on the lake March 20 with AEP to look at debris.  FOCL will be doing a monthly review with AEP to keep them updated on clean up.  Clean up supervisors from Smith Mountain Lake will be coming to look at FOCL’s equipment to offer suggestions.

    Other Business: 

    Grant has been written for $1800 from the Community Foundation for placement of maps at boat ramps to show hazards on lake.

    Drawdown and Mussel Salvage:  Laura Bullard reported that members of the Claytor Lake Technical Advisory Committee (CLTAC) will be meeting Friday, March 22 to review 2012’s mussel salvage efforts and develop recommendations for drawdown and mussel mitigation for the next drawdown, tentatively scheduled for 2014.  Because of the debris and damage from the flood earlier this year, a motion was made and approved for FOCL to request, including by letter to CLTAC and AEP, a five foot drawdown this year.

    Bass Clubs and FOCL:  Larry Bandolin shared that there seems to be animosity between the bass clubs and FOCL, perhaps because of grass carp and the removal of woody debris.  Larry recommended that FOCL get involved directly with the clubs, perhaps by sponsoring fishing tournaments and meeting with clubs.  A list of clubs and contacts is needed.

    Friends of Peak Creek (FOPC):  Ronald Hall introduced a new group forming to clean up Peak Creek and create a scenic recreation resource in the Town of Pulaski.  Their goals is to obtain 501c3 status, and /or work in cooperation with FOCL.  An option is that FOCL host them as a subcommittee.  Discussion was held regarding how FOCL might work with FOPC.  Laura W and Cheri will attend their next meeting April 4 at Christ Episcopal Church in Pulaski.   Motion was made and approved that Organizational Development will review and work with FOPC and bring recommendations to FOCL’s Board regarding the level of involvement between FOCL and FOPC.

    Grass carp:  3,000 more will be stocked in lake April 17.  There has been a higher mortality than expected, perhaps due to colder temperatures and predation.

    Navigational Aids Technical Committee: Next meeting March 25.  Pulaski Co. Board of Supervisors will address nav aids at their April 22 meeting.

    Annual  FOCL Membership meeting will be June 22.

    Annual Claytor Lake Clean Up Day will be June 29.

    Next FOCL Board meeting will be April 15.

    Meeting was adjourned.

    February


    Present:  Laura Walters, Bill Cunningham, Jeff Caldwell, Alan Stratton, Ranny Akers, John Johnson, Jeff Arnold, Mike Hoffman, Dave Gruber, John & Jan Woodward, Laura Bullard, Chris Meade, Mike McLeod, Larry Moore, Dean Jackson, Larry Killough, Cheri & Bob Strenz, Charlie Mullins, David Peake, Darryl Sarver, Brian Bongard, Reid Broughton, Dave Stevenson, Pete Huber, Bill Smith

    Minutes of the January 14, 2013 Board meeting were approved with the correction that Dean Jackson was not present to report on the Organizational Development Committee.

    President Laura Walters:  

    Christmas with the Fishes was awesome; 174 trees were sunk for fish habitat.

    Code of Ethics:  Laura read the Policy Statement and asked Board members to sign and return it and the Code of Ethics document.

    Board Partner Roles:  Laura asked if Partner members (e.g., from DEQ, VDGIF) would be willing to get together or answer questions by email to help Organizational Development better understand Partner roles and what they are willing and able to do as members of FOCL’s Board.

    History of the Lake written for APCo’s license was recently emailed to Board members.  Laura will see if she can get copies, and explore if it can be used for fund raising.

    Community Foundation has their Spring grant period coming up.  A small grant for between $500 and $2,000 can be applied for; also a large grant for $10,000 over 3 years that addresses critical community needs.  Laura would appreciate any input.  Brian Bongard offered to assist, as he is involved with the Foundation.  He said the Foundation favors grants with leveraged funds.  Jan Woodward also offered to assist.

    Boy Scouts’ Aquatic Center Game Night is scheduled for March 9, 4-6:30, to encourage children and families to get active outside.  FOCL is invited to have a booth, and volunteers are needed.

    Executive Director Jeff Caldwell:

    Wagner-Huber letter of April 8, 2011 re: FOCL’s activities relative to its 501(c)(3) status was discussed. Dave Gruber suggested that FOCL needs to be cautious about influencing the County’s Board of Supervisors (BOS).   Discussion ensued regarding expressing opinions, representing lake stakeholder views, and influencing legislation. Pete Huber stated he felt the BOS and FOCL have a shared interest in taking care of the lake, and the BOS sees FOCL as a representative or advocate for the lake.   According to BOS minutes shared by Laura Walters, Chairman Sheffey referred to FOCL as an  advisory board to the BOS on lake issues.  After discussion, a suggestion to formalize FOCL’s advisory board role in writing with the BOS was declined. A recommendation to share FOCL’s Board minutes with the BOS was generally agreed upon.  It was also agreed that FOCL needs to maintain good documentation, and back up with sources (e.g. poll results, comments from stakeholders) information it shares with BOS and others.    Reid Broughton, a local attorney specializing in nonprofits, stated he basically agreed with the Wagner letter, saying FOCL  shouldn’t devote a substantial amount of activity (over 20%) influencing the BOS.  (He was unsure if the activity was strictly financial, or also applied to other activities.)   Ranny Akers said in his 8 years on the BOS, he was never approached by FOCL to influence his vote.  In addition to the FOCL Board as a whole being cautious, Laura Bullard pointed out that individual Board members should not represent themselves as Board members when expressing their personal opinions to the BOS.

    Organizational Development:  Dean Jackson presented Bylaws changes.  During discussion, Dave Gruber recommended that the new Section 7 on the Executive Committee include requirements for a quorum and other specifications.  Motion to approve the Bylaw changes with Section 7 left out was approved by all with 2 abstentions.  The Committee will work on revisions to Section 7.

    Communications, Education, Public Relations:  Cheri Strenz reported that the Committee has been in flux, waiting for approval of the Bylaws change to a Membership Committee.

    Environmental Resources:  Mike Hoffman reported on the Committee’s meeting last week about water quality, saying they are trying to get together with Ferrum College to align testing and results with DEQ.

    Financial Resources:  Financial Report by Bill Cunningham was approved as presented.  General Fund:  $5,598.59; Grand Total Assets:  $169,847.76, of which $67,352.03 are unrestricted.  Clean up monies for 2013 have been received.  Amount of donors and donations for period 1/1 to 2/18 for 2013 were 35 and $5,950, respectively, compared to 8 and $3,265 for same period in 2012.  Discussion was held about the difference between dues and donations.  Membership Committee will work on to clarify.

    Early Warning System:  As a result of the recent high water event, Jeff Caldwell presented the possibility of setting up an automated alert system that would enable FOCL to provide notification of possible high water flows.  Notification would be by text message to cells phones and would entail a cost.  The service could be membership-based (free for donors), or provided free to the public through FOCL.  There was general agreement with developing such a system, especially for members, though concern was expressed about liability.  During discussion it was recommended that low water levels and high winds also be considered for alerts.  Motion was approved for Jeff to continue to look into and bring back a more definite plan.

    Live Remotes by PSK:  Jeff Caldwell also presented the possibility of having PSK broadcast from selected FOCL events.  Cost would be $600 per event.  General discussion was not in favor of the proposal due to cost.

    Navigational Aids Update:  Laura Walters reported on the BOS meeting Jan 28 in which the BOS asked APCo for alternate buoy test areas.  In a draft plan emailed Feb 18 to the Technical Nav Aids Committee, Teresa Rogers offered alternate test areas of Waterfront Farms and above Little Wytheville to the rapids, in addition to the original site of Little Wytheville.  Charlie Mullins with VDGIF Conservation Police said VDGIF has no guidelines for a test period, and if the buoys are approved and go in, they are not to be removed unless they are not maintained or APCo or others petition for them to be removed.  Charlie also stated he understood from his conversation with VDGIF’s Boating Director that floating channel markers do not have to be lighted. Brian Bongard of Little Wytheville said he and other stakeholders have only recently become aware of the Nav Aids Plan and many people are against the buoys.  Bill Smith of Waterfront Farms said there have been changes to the sand bar due to the recent high water, and asked how changing conditions would be handled.   Following discussion, motion was made and approved by majority vote with 1 opposed and 3 abstaining, that Laura Walters or Jeff Caldwell follow up with Teresa to request a meeting of the Technical Nav Aids Committee to discuss test proposal, and to ask for delay in implementation to allow for more public input. Pete Huber urged FOCL to continue working with APCo on the issue.  The suggestion that APCo work out permitting for test buoys with VDGIF before proceeding was also made and favorably discussed.

    Other Business:   Laura W. announced that drawdown/mussel response cards need to be turned in now; collection is being cut off.  Paul Harris has done FOCL’s logo in stained glass and will donate 1/2 of proceeds to FOCL.  Pete H. said there is a problem with siltation at the public water intake and the County will be applying for a dredging permit; also, there is a great deal of debris in the lake due to the high water event, and we will need to work together to clean it up.

    The meeting was adjourned.

    January

    Present: Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamer, Ranny Akers, John Johnson, Dave Dobyns, Dave Gruber, Jeff Arnold, Mike Hoffman, Chris Meade, Alan Stratton, Larry Moore, Mike Spraker, Jan Woodward, Larry Killough, Laura Bullard, Dave Stevenson, Joan Stevenson, John Copeland, Pete Huber, Dave Peake, Charlie Mullins, Brian Bongard, Mike McLeod, Mike Burchett

    Closed Session: Alan Stratton reported that immediately prior to the regular Board meeting the Board went into closed session to discuss an alleged violation of the Code of Ethics. The allegation was determined unfounded, and Alan with Dave Gruber will write a letter enhancing the FOCL Board’s position to the County’s Board of Supervisors and AEP. Before being sent to the Board of Supervisors and AEP, the letter will be approved by email by FOCL Board members who attended the closed session.

    Minutes of the November 12, 2012 Board meeting were approved as written.

    President Laura Walters: FOCL had an article in the Coast Guard’s newsletter. Christmas for the Fishes has been postponed until Wed, Jan 23 due to weather. An article about the event was in the Southwest Times.

    Executive Director Jeff Caldwell: Larry Hart with VDGIF has asked FOCL to put the word out that they are looking for a donation of land, or land to lease long term on which to build a storage building for their boats.

    Organizational Development: Laura Walters reported that the committee has been working on Bylaw changes. Alan Stratton distributed and reviewed proposed changes regarding Board elections and qualifications, committees and FOCL’s Code of Ethics. Alan will correct the changes. They will be emailed to Board members and voted on at the next meeting. A Bylaw change to clarify FOCL Partner Members (e.g., Pulaski Co, AEP, DGIF, DCR, Coast Guard Aux) will also be presented at the next meeting.

    Environmental Resources: According to Mike Hoffman, the committee will meet soon.

    Communications, Education, Public Relations: No report; Cheri Strenz is out of town.

    Financial Resources: Bill Cunningham presented a Profit and Loss Budget vs. Actual report for 2012, as well as the Finance Report for 11/12/12-1/14/13. General Fund: $6,017.99; Total Assets: $97,697.46, of which $36,481.76 is unrestricted. Membership 2012 to date is 222, up from 194 for same 2011 period. Bill recommended re-employing Phillip Martin as CPA for 2013; motion to do so was made and passed.

    Aids to Navigation: Jeff Caldwell distributed a report of FOCL’s website poll. There were 513 total votes as follows: 136 re: nav aids above Lowman’s Ferry Bridge (74% agreed, 26% disagreed); 131 re: nav aids below Lowman’s Ferry Bridge (39% agreed, 61% disagreed); 125 re: nav aids in Peak Creek (44% agreed, 56% disagreed); 121 re: nav aids in Dublin Hollow (36% agreed, 64% disagreed). At FOCL’s request, Charlie Mullins, Conservation Police Officer with DGIF, provided information on reportable accidents on Claytor Lake since 2009 (2009 – 3, 2010 – 6, 2011 – 8, 2012 – 2). He stated that neither the primary or secondary causes of the accidents were related to the presence or absence of nav aids. (Most accidents involved water skiers.) DGIF is responsible for approving and overseeing maintenance of nav aids. Discussion ensued about the pros and cons or nav aids in general, and the proposed test buoys in particular in order to arrive at a recommendation for the County’s Board of Supervisors for their Jan 28 meeting. Motion was subsequently made, amended and approved by majority (14 in favor, 2 opposed, 4 abstained), that FOCL agrees with AEP’s proposed 14 test buoys with the recommendation that the test period be extended to Nov 1, 2013, and that input from lake stakeholders be collected during the test period and considered in further implementation of the Aids to Navigation Plan. Motion was also made and approved (17 in favor, 0 opposed, 3 abstained) that the results from FOCL’s website poll be included in information forwarded to the Board of Supervisors.

    The meeting was adjourned.

  • November

    Present:  Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamers, Jeff Arnold, Mike Hoffman, Dave Gruber, Darryl Sarver, Dave Dobyns, David Peake, Jan & John Woodward, Larry Bandolin, Chris Meade, Mike Burchett, Ted & Barbara Bostic, Larry Moore, Laura Bullard, Cheri & Bob Strenz, Dean Jackson

    Minutes of the October 15, 2012 Board meeting were approved as written.

    Claytor Tales:  Laura Walters reminded the Board that stories, pictures, and recipes for the book can be sent to focl.org or to her.

    Organizational Development Committee:  Dean Jackson stated there will be a meeting after Thanksgiving.  After discussion it was determined that a retreat is not needed this winter, but committees should review their objectives and action plans developed at the March 2012  retreat.

    Communications, Education & Public Relations Committee:  Cheri Strenz announced that coverage of the mussel salvage event was televised on channels 7 & 10, and in the newspaper.

    Financial Resource Report by Bill Cunningham was approved as presented.  General Fund:  $22,393.53; Total Assets:  $115,633.33, of which $52,857.30 is unrestricted.  Membership has increased from 178 to 187, and donations are up $2,107.40 from the same period in 2011.  Clean-up exit costs will be high.  A meeting will be held with Appalachian this week to request more money for clean-up.  Copies have been made of the current lake maps; more information is needed in order to make new maps.

    Environmental Committee:  Laura Bullard reported on the drawdown and mussel salvage.  At least 77 volunteers participated in mussel salvage Nov 10, including Appalachian Power Co, Dept of Game & Inland Fisheries, Pulaski Co, National Committee for the New River, NR Master Naturalists, FOCL and landowners, as well as students, teachers and staff from Pulaski High School, New River Community College, Radford U, and Virginia Tech.  The weather was perfect and almost 5500 mussels were counted and returned to the water including 4 pistolgrips.  Claytor Lake State Park staff with volunteers from RU counted and returned an additional 1,500 mussels.  Many thanks were extended to all those who made the event possible.

    Clean-up Report:  Dave Dobyns reported the following collected to date:  144.5 loads of woody debris, 317 trash bags, 42 tires, 8 docks, 5 large logs, one 55 gallon drum.  The conveyor is out and being repaired.  The small barge is not safe and funds have been requested from APCo to replace the barge and stolen motor.  The abutment at DeHaven has been repaired.  The abutment at Carol Metz will be removed and woody debris will be burned to comply with her request that clean-up operations there be terminated.   At her request and with APCo approval and financial assistance, FOCL will place a containment boom across the cove. The plan for 2012 clean-up operations is to return to the water in May.

    Hydrilla:  If payment was made to Skip’s Aquatics for treatment, the money can be refunded or held over to another year.  Anglers prefer to have hydrilla.  The need to continue to educate and share information was acknowledged.

    “If found, contact . . . “ stickers are available to put on boats.

    Meeting was adjourned.     

    October

    Present:  Laura Walters, Bill Cunningham, Jeff Caldwell, Laura Bullard, Jeff Arnold, Jackson Beamer, Dave Dobyns, Mike Hoffman, Jan Woodward, Mike McMillan, Kay McMillan, Johnny Garrett, Cheri Strenz, George Valach, Pete Huber, Larry Bandolin

    Minutes of the September 17, 2012 Board meeting were approved as written.

    2nd Annual Claytor Lake Triathlon presentation of $1,000 in proceeds to FOCL was made by Mike McMillan and Johnny Garrett.   The 3rd Annual Triathlon is scheduled for Sept 14, 2013.

    Executive Director’s Report:  A draft of FOCL’s Nov 2012 newsletter–to go out next week–was passed around.

    Organizational Development:  No report.

    Communications, Education & Public Relations:  4-H Ag Day went well.  Information will be sent to the media about drawdown and mussel salvage.

    Financial Resources Report presented by  Bill Cunningham was approved.  General Fund:  $15,873.67; Grand Total Assets:  $114,497.22, of which $46,337.44 is unrestricted.  Total membership received to date:  $39,410.56, up $2107.40 from same period in 2011.  Increase is probably due to website’s online contribution options.

    Environmental Enhancement Committee:  Laura Bullard presented on upcoming drawdown and mussel salvage.  Landowners are encouraged to do mussel salvage in front of their properties.  A volunteer mussel salvage event is being organized for Sat, Nov 10; volunteers are needed.  Training will be Nov 7 and 10.  Meet at the State Park or Harry DeHaven Park at 9 a.m. Sat Nov 10 for training and deployment by car or boat to salvage sites.

    Clean-up Report by Dave Dobyns stated that clean-up is going smoothly.  A fifth crew member has been added.  The crew will continue working as long as possible.   The boat canopy was removed, allowing Ms. Pulaski under Lowman’s Ferry Bridge to get large logs in the channel.  They are currently on the Newbern side across from Cabinland and Shadowland.  The boat is down and being repaired.   Totals to date:  132.5 roll-offs of woody debris, 274 bags of trash, 34 tires, and 8 docks.  They are looking into replacing the flotation device under the barge, and recycling the old aluminum flotation device.   A motor is needed for the workboat.  Carol Metz has notified FOCL that clean-up operations on her property (pull-out and burning) are to stop by Dec 31, 2012.   Land near Lowman’s Ferry Bridge is needed;  Appalachian property in Nunn Hollow is being considered.  Discussion was held about issues and options.

    FOCL Board’s Christmas dinner is Wed, Dec 5 at MK’s.  Toys for Tots will be done again.

    The meeting was adjourned.

    September


    Present:  Laura Walters, Jeff Caldwell, Bill Cunningham, Jackson Beamers, Ranny Akers, John Johnson, Dave Dobyns, Mike Hoffman, Larry Killough, Dave Stevenson, Larry Moore, Mike McLeod, Cheri Strenz, Bob Strenz, Chris Doss, Darryl Sarver, Larry Bandolin, Laura Bullard, Jan Woodward, John Woodward, Jeff Arnold, Dave Gruber, Troy Phillips, Sara Metcalfe, Tom Metcalfe

    Minutes of the August 16, 2012 Board meeting were approved as written.

    Organizational Development Committee offered wording to define the election process (Article IV, Section 3)  and correct the terms of office (Article V, Section 3) for Board members in the Bylaws.  Following motions, the Board approved the changes for both articles.

    Communication, Education & Public Relations Committee:  Cheri reported that FOCL’s address and phone number have been changed to PO Box 300, Dublin 24084 and (540) 395-FOCL (3625) (rings directly to Jeff Caldwell).   FOCL will participate in Ag Day for 5th graders Oct 9 at the NR fairgrounds.  Information will be shared about what FOCL does, boater safety and life jackets.

    Financial Report presented by Bill Cunningham was approved.  General Fund:  $16,755.11; Grand Total Assets:  $115,633.33, of which $47,218.88 is unrestricted.  Membership contributions are up $1,621.90 for same period in 2011.  Calendars are making a profit.

    Fundraising Committee:  Laura Walters requested photos and stories for the “Claytor Tales” project.  She has applied for a Community Foundation grant to replace the stolen boat motor.  A flat bottom boat has been donated by Conrad’s.

    Environmental Committee:  Mike Hoffman reported that Clean Up Day went well.  Drawdown and mussel salvage are coming up in November.  Next committee meeting is Sept 18.

    Clean Up Report:  Dave Dobyns reported that the 5 man crew is working well.  Despite starting late due to equipment breakdowns, 104 loads of logs, 187 bags of trash, 29 tires and 6 docks have been collected.  They are now cleaning near Clapboard Hollow.  Ty Singer donated a john boat trailer.  The crew will work until Nov 5 if possible.

    Navigational Aids Committee Meeting held recently by Appalachian was attended by Dave Gruber, Laura Walters and Jeff Caldwell.  Navigational buoys (aka channel or lateral markers) will be installed in the Little Wytheville area as a test site this fall.  Future options include marking part or all of the rest of the lake.   Markers would likely have lights on the them to make them visible at night.  FOCL has been asked to get feedback on marking the lake.   FOCL’s website is now capable to polling the lake community on issues; Jeff Arnold will work on poll questions.

    FOCL’s eight hazard buoys are located in swallow areas in front of the Bullard Farm.  These buoys, costing $200 each, are typically pulled in winter to avoid being lost or relocated by ice.   A motion was made and approved to leave the buoys during winter.  Troy Phillips, Conservation Police Officer with VDGIF, explained that they enforce the maintenance of buoys and markers for the protection of boaters.

    Executive Director’s Report:  Jeff Caldwell provided an in-kind form and requested that they be completed and turned in regularly.   The Second Annual Claytor Lake Triathlon, benefiting FOCL, will be held Sept 22 at Claytor Lake State Park and volunteers are needed.  The November Board meeting will be held Nov 12 to avoid the week of Thanksgiving.

    Other Business:  A request was made and discussion was held for information on liability for Board members.

    The meeting was adjourned.

    August

    Present:  Laura Walters, Bill Cunningham, Jeff Caldwell, Jackson Beamer, Jeff Arnold, Shep Zedaker, Cheri Strenz, Bob Strenz, Chris Meade, Anna Caldwell, Alan Stratton, Brian Bongard, Ranny Akers, Beckie Cox, Jan Woodward, John Woodward, Wayne Alexander, Mike McLeod, David Peake, Gary Roseberry, Darryl Sarver, Dean Jackson, John Copeland, Larry Killough, Dave Dobyns, John Johnson, Pete Huber, Dave Gruber, Laura Bullard

    Minutes of the July 23, 2012 Board meeting were approved as written.

    Organizational Development:  No new information per Dean; meeting will be held soon.

    Communication, Education & Public Relations:  Cheri deferred to report on Clean-Up Day.

    Financial Resources:  Income/Expense Report by Bill Cunningham was accepted as presented.  General Fund:  $13,428.73; Grand Total Assets:  $112,052.28, of which $43,892.49 is unrestricted.  Membership donations for 2012 have now surpassed those for same time 2011.

    Fundraising Committee:  Laura Walters thanked everyone who has helped raise funds.  Claytor Lake 2013 calendars are now available for $15 each and are selling fast.  Winter project will look into compiling Claytor Lake stories, pictures and recipes into a “Claytor Tales” book to sell.   Triathlon Sept 22 needs more volunteers; proceeds will go to FOCL.

    Environmental Committee:  Clean-up Day report by Mike Hoffman thanked everyone for their involvement.  Collection count:  48 bags of trash, 5 tires, 9 pieces of Styrofoam, chairs, trash cans and 1/2 canoe.  It will be scheduled again next year.

    Hydrilla:  John Copeland reported seeing it in the usual places up lake, but not topped out.  Appalachian Power will have an aquatic plant survey done the end of August.

    Clean-Up Report:  Dave Dobyns reported 70 roll-off loads, 17 tires, 133 bags of trash, and 4 docks collected to date.  The roll-off truck is in the shop; the conveyor is now working.  A 15 hp motor was stolen from FOCL’s work boat used for clean up; insurance will reimburse only a small amount.  FOCL is looking for a grant to help pay for replacement. A request was made for a used engine and small platform.   Board members were advised to watch for theft around the lake, and to call 911 (ask for Pulaski Co dispatch).

    Executive Director’s Report:  Jeff Caldwell reported that the pancake breakfast at Fatz brought in $4,251.  Next year it may be held in early May and again in August.  Updates have been made to the website’s donation page; items can be purchased on merchandise page.   Anonymous polling can now be done through the website to survey the lake community on issues.  There is a need to keep better track of in-kind hours.  Suggestions included bringing in hours to monthly Board meetings, and providing log-in sheet on website.

    Other Business:  Discussion was held about abandoned docks.

    The Board went into closed session.

    The meeting was adjourned.

    July

    Present:  Laura Walters, Darla Jennings, Bill Cunningham, Jeff Arnold, John Johnson, Dave Dobyns, Dave Gruber, Mike Hoffman, John Copeland, Teresa Rogers, Dean Jackson, Mike McLeod, Chris Doss, Alan Stratton, Mike Burchett, Larry Killough, Shep Zedaker, Laura Bullard, Cheri Strenz, Jan Woodward, John Woodward, Phillip Martin, Josh Arthur, Dave Stevenson, Joan Stevenson, Jeff Caldwell

    Minutes of the June 18, 2012 Board meeting were approved as written.

    2011 Financial Review:  Phillip Martin, CPA, reported no problems with the books and no need for modifications.

    Organizational Development:  Dean Jackson reported that attendance and presentations at the Annual Membership meeting June 23 were good, and next year’s meeting is being planned.

    Communications, Education & Public Relations:  Cheri Strenz reported the committee is working the Environmental Resources Committee on the Lake Clean Up Day Aug 4.  Trash bags and hand-outs are available to be picked up.

    Claytor Lake Technical Advisory Committee:  Teresa Rogers reported that a drawdown plan has been developed that proposes starting drawdown Nov 7, with 3′ drawdown Nov 10-18.  Mussel mitigation is included that requires increased mussel salvage; groups are being identified to help.  Appalachian has sent the plan to agencies for comments, and will then send the plan to FERC.

    Financial Resources:  Income/Expense report by Bill Cunningham was accepted as presented.  General Fund Balance:  $4,674.21.  Total Assets:  $110,736.62, of which $35,110.06 is unrestricted.  Hunnicut Foundation made a donation of $5,000.  Membership donations have increased since last report.  Credit card payments are now accepted.

    Fundraising:  Tickets ($7 each) are available for the pancake breakfast at Fatz Aug 11.  Volunteers to arrive by 7:30; wear FOCL t-shirts, no sandals.  Calendar will be done by the end of next week and available for sale.   Rock House FOCL Day raised $770, and the Poker run $1,297.90.

    Hydrilla:  Very little has been seen; it is assumed that grass carp are keeping it eaten down.  Skip’s Aquatics won’t spray until it is seen.  Payments already made for treatment can be refunded or carried over to next year.  Appalachian will do a full lake survey at the end of Aug.

    Environmental Resources:  Mike Hoffman reported that dumpsters will be at 6 sites for Clean Up Day Aug 4:  Hiawassi, Lowman’s Ferry Bridge, Harry DeHaven, State Park, Rock House and Public Ramp near the Park.  Sites will be attended by monitors from 10-2 p.m. Sat; also the barge and pontoon boat will be taking trash, and the Coast Guard Aux will be helping.  No household trash or woody debris; tires to go beside the dumpsters.  It was suggested that Clean Up Day be done early in the summer next year, perhaps in conjunction with the Annual Meeting.

    Clean-Up:  Dave Dobyns reported that the crew didn’t get into the water until the second week of June due to problems with the conveyer.  It has again broken down and should be fixed soon.  A full crew of 5 is collecting bags of trash in the meantime, and has cleaned from the dam to the cliffs on the north side, and to Lakeview on the south side.

    Maps:  Shep Zedaker expressed a need for a chart with depths and landmarks; per Teresa Appalachian has information to provide.

    Executive Director:  Darla Jennings bid her farewell after 13 years as Executive Director.  The Board expressed its sincere thanks for her years of service and dedication to FOCL.   The Board approved hiring Jeff Caldwell as new Executive Director.

    The Board went into closed session.

    The meeting was adjourned.

    Annual Meeting

    Present:  24 Board members, Executive Director, 26 non-Board FOCL members

    Introduction by Laura Walters, President

    FOCL History by Dean Jackson

    Endowment Fund by Jessica Wirgau of the Community Foundation of the New River Valley.  The Foundation manages 19 designated funds established by nonprofit organizations.  According to agreement with FOCL, distribution can be made to FOCL of interest over 110% of total contributions.  They also have a grant program ($500-$2500) for which FOCL can apply.

    VADGIF Southwest Virginia Freshwater Mussel Recovery Coordinator Megan Bradley provided information about mussels found in Claytor Lake including passing around the shells of a pistolgrip mussel and Asian clams.  The pistolgrip is a state listed threatened mussel native to the area, whereas the Asian clam is an invasive species.  The challenge of drawdown is protecting mussels.  The Claytor Lake Technical Advisory Committee (TAC) is developing a plan to help determine and mitigate for drawdown impacts on native mussel species.

    National Committee for the New River Executive Director George Santucci provided information about the organization founded during the 1960’s dispute over a dam at the headwaters of the New River.   It is involved with water quality and protection of the New in NC, VA and WV, and would like to work with FOCL .

    Introduction of Board Members by Laura Walters.

    Election:   Following the Nominating Committee’s presentation of Board member candidates, the following were elected by a majority of FOCL members present:  Dave Gruber, Laura Bullard, Dave Stevenson, Laura Walters, Chris Meade, Jeff Caldwell and Ranny Akers.

    Committee Reports

    Financial Resources:  Bill Cunningham reported total revenue for 2011 as $176,539.70; contribution income was $118,000 and membership $41,000.  Expenses for clean up operations were $42,000, and water quality $7,000.  Revenue for 2012 to date is $112,000, with disposable income at $37,000.  2012 membership contributions to date are $24,000.   Appalachian donated $63,000 for clean up and water quality; the County $30,000 for clean up.  Monthly cost for clean up is $14,000.  (figures rounded)

    Organizational Development:  Dean Jackson stated the committee’s purpose is growing membership and creating new Board and committee members, reviewing the Bylaws and mission statement, and organizing events and the strategic planning retreat.

    Communication, Education & Public Relations:  Cheri Strenz reported on the committees’ work updating materials and developing a list of media options.

    Environmental Enhancement:  Mike Hoffman announced plans for a lake-wide Clean-up Day August 4.

    Hydrilla:  John Copeland and Matt Weberg provided information on the invasive aquatic plant.  It was first found in Claytor Lake  in 2003, and as of 2011 covered approximately 400 acres.  VADGIF funded a study by graduate student Matt Weberg; Appalachian provided $50,000 for chemical control; and Pulaski County purchased sterile grass carp.  The expectation is that hydrilla will continue to exist but the carp will help keep its growth down.

    Claytor Lake Technical Advisory Committee (TAC):  Laura Walters explained that TAC was formed in the 1990’s to bring all parties to the table to deal with issues concerning the lake.  Participants include Appalachian Power, Pulaski County, VADGIF, DCR, DEQ, and FOCL.

    Appalachian Power/FERC Relicensing:  Laura Bullard reported that Appalachian’s new thirty-year license was issued by FERC in December 2011.  FOCL is working with Appalachian on outstanding issues such as the Shoreline Management Plan.

    Clean up:  Gary Roseberry reported that conveyer repair delayed start of operations by six weeks.  Clean up is now proceeding from the north (dam) end and moving south.  Not as much debris is being found this year.  There are three roll-off sites (Big Hole Hollow, Harry DeHaven, Carol Metz), and two burn sites (Big Hole Hollow & Carol Metz).

    Drawdown:  Laura Bullard reported that Appalachian Power is working with the TAC to have a drawdown this November.

    The meeting was adjourned.

    June

    Present:  Laura Walters, Darla Jennings, Bill Cunningham, Dean Jackson, Jackson Beamer, Dave Dobyns, John Johnson, Larry Moore, Mike Hoffman, Dave Gruber, Alan Stratton,  Mike McLeod, Jeff Arnold, Larry Killough, Jeff Caldwell, Laura Bullard, Cheri Strenz, Bob Strenz, Mary Rhoades, Jan Woodward, John Woodward

    Minutes of the May 21, 2012 Board meeting were approved as written.

    Organizational Development:  Updated material for FOCL notebooks was distributed.  Annual Membership Meeting is scheduled for Saturday, Jun 23rd at Claytor Lake State Park Shelter 5 .  Invitations have been sent out to 463 (those who have ever paid dues).  Board members are to arrive at 8:30 a.m., registration will start at 9 a.m.  Speakers include a mussel specialist from DGIF; John Copeland and Matt Weberg on hydrilla; and Community Foundation representative about the Endowment Fund.  Board elections will be held.

    Communication, Education & Public Relations:  No new information.  The CL Technical Advisory Committee (TAC) is working on a mussel mitigation plan in association with drawdown.  If the plan is approved by Appalachian, state agencies and FERC, then a 3′ drawdown may be held in November.

    Financial Resources:  Finance Report by Bill Cunningham was approved as presented.  General Fund Balance:  $6,802.55; Total Assets:  $112,838.99, of which $37,212.55 are unrestricted.  Donations are down compared to this time last year by $9,690.16.  Paypal is now available for making payments to FOCL.  The Claytor Lake Festival had a record crowd and FOCL took in almost $1,500 and 5 new members.

    Fundraising Committee will meet at MK’s at 6 p.m., June 19.  The Committee is working on notecards and a calendar.  Postcards with a photo of the lake are available for purchase.

    Events sign-up sheet was passed around.  July events at Rock House Marina benefiting FOCL are FOCL Day  July 7, from 2-6 p.m. with music & food; and Poker Run July 21.

    Environmental Enhancement Committee is working on hydrilla, mussels, and clean-up day Aug 4.  They are looking for neighborhood captains and other volunteers.  Three primary dumpsters will be provided by the County:  one at public boat launch at the State Park, and two at either end of the lake; and smaller ones will be elsewhere.  DCR has been asked to donate trash bags.  Ms. Pulaski will be traveling around the lake collecting trash bags from boaters and along the shoreline; Coast Guard Aux will be asked to help.

    Clean Up:  Dave Dobyns reported that it has been hard to get parts for the 1940’s conveyer, but finally it has been repaired and a full crew is in the water.  Five roll-offs were collected from the State Park.  They are in Spooky Hollow now; toward Dublin Hollow next and then to DeHaven Park and Peak Creek.   Dave and Gary Roseberry made a survey of the lake and it seemed cleaner than usual so far this year.  Per Darla, FOCL is still getting calls about debris.  Laura Bullard requested that logs be left in place allow their shoreline to protect against erosion.

    Other Business:  Decreased attendance of Board meeting was discussed, as was the capability of FOCL’s new website map to show various locations such as water testing, Ms. Pulaski, and lake subdivisions.

    The meeting was adjourned.

    May

    Present:  Laura Walters, Darla Jennings, Bill Cunningham, Jeff Arnold, Alan Stratton, John Johnson, Jackson Beamer, Mike Hoffman, Dean Jackson, Mike McLeod, John Copeland, Mike Burchett, Cheri Strenz, Larry Killough, Darryl Sarver, Jeff Caldwell, Laura Bullard

    Minutes of the April 16, 2012 Board meeting were approved with the following changes:  correction of Mike Burchett’s name; Ben Lineberry added to those present; number of grass carp radio tagged corrected to 45.

    Organizational Development:  Dean Jackson handed out the proposed agenda for the Annual Membership meeting June 23.   Cheri Strenz will call a meeting of the Nominating Committee prior to the Annual meeting to discuss the slate of Board members up for re-election; additional nominations are also being sought.  Bylaws changes were discussed and approved as follows: Section 2 Qualifications was added to Article IV Board of Directors; Section 4 of Article X was expanded and relettered to clarify Executive Directors’ duties.

    Communications, Education and Public Relations:  Cheri Strenz announced that Margaret Brewster will make media contacts so when issues come up they can be gotten out to the public.  Thanks were expressed to both Dave Stevenson and Jeff Caldwell for their work as Dave passes FOCL’s Webmaster role to Jeff.    The new website is up and running.  It is capable of posting photos as events are occurring and possibly real-time weather and lake level information.   Jeff proposed a monthly show-casing of someone involved with the lake.

    Financial Report as presented by Bill Cunningham was accepted.  General Fund:  $12,906.65; Total Assets:  $128,912.59; Unrestricted Funds:  $43,316.65.  Membership received year to date:  $16,749.56, down $15,008.60 from the same period last year.  Laura Walters reported that the Fundraising Committee held its first meeting.  Two Ideas were developed that Deb Pepe agreed to work on:   “Claytor Tales” to include stories, pictures and recipes; and a calendar with lake photos.  The Board requested more information on the calendar before proceeding; “Tales” might be a winter project.

    Membership Drive:  There are only 87 paid members year to date.  Discussion on how to increase numbers included the following ideas:  phone calls/written notes to thank people for past donations; invitations to the Annual meeting; FOCL items (hats, shirts) for donations of certain amounts; and making contacts/participating in activities with lake neighborhoods.

    Environmental Resources:  Mike Hoffman reported that trash collections for Clean Up Day (tentatively Aug 4) will be at DeHaven Park, State Park, Lowman’s Ferry Bridge, Hiwassee/Allisonia, Rock House, and AEP’s Picnic Area at the Dam.   Dave Dobyns will spear head regular clean up operations.  Conveyor and motors are being repaired and the crew should be in the water by the end of the week.  One more crew member is to be hired.

    AEP Day on the Lake:  Laura Walters reported on a successful tour of the lake with Frank Simms and Teresa Rogers of AEP.

    Other Business:  Buoys are out at the sunken island and along in front of the Bullard Farm.  FOCL has three more buoys on order; Mike Burchett offered two buoys.  Skip Wiegersma will start spraying for hydrilla in June; there has not been much growth yet.   A Technical Advisory Committee (TAC) meeting will be held May 31 at 2 p.m. at Pulaski Co Admin offices.

    The meeting was adjourned.

    April

    Present:  Laura Walters, Darla Jennings, Bill Cunningham, Troy Phillips, John Johnson, Dean Jackson, Dave Dobyns, Mike Hoffman, Dave Gruber, Mike McLeod, Dave Stevenson, Larry Moore, Larry Killough, Cheri Strenz, Laura Bullard, Jan Woodward, Jeff Caldwell, Holly Faulkner, Valarie Peters, Dr. Carolyn Thomas, Bill Lineberry, Jackson Beamer, Ranny Akers, Mike Burchette

    Minutes of the March 19, 2012 Board meeting were approved with the addition of Dave Gruber as present.

    Financial Resources Committee, Income/Expense Report as presented by Bill Cunningham was accepted.  General Fund:  $10,839.50; Total Assets:  $126, 834.35; Unrestricted Funds:  $25,339.35.  The Committee will have a meeting May 2 at 6 p.m. at MK’s to organize a Fund Raising Subcommittee; interested persons are invited to attend.  A chair person is needed.

    Organizational Development Committee  will be meeting soon.  The newsletter is to be completed at the printers today; people will be needed to help with address labeling.  A lake calendar will be in the newsletter.  A Strategic Planning Retreat Report is being developed.

    Communication, Education & Public Relations Committee:  Clean-Up Day is tentatively set for Aug 4.  The Committee is reviewing FOCL material.

    Environmental Resources Committee:  3,000 Grass Carp were released into the lake Apr 11 (1,000 at State Park, 1,000 at Lowman’s Ferry Bridge, 1,000 at Old Hurst Rd).  Thanks to help from Park staff, DGIF, and VT, 1,000 were number tagged, weighed and measured; 40 were radio tagged.  The County provided the $15,000 to purchase the fish.  Carp stocked last year grew from 15″ to 21-28″ and from 2 lbs to 9 lbs.

    2011 Claytor Lake Water Quality Report was present by Dr Carolyn Thomas from Ferrum College.    Dr. Thomas reported that the lake’s 2011 water quality was better than 2010’s, and attributed the improvement to good environmental and conservation practices.  Ferrum analyzes bacteria samples (taken by Ferrum students) and Trophic samples (phosphorus, chlorophyll-a, Secchi Depth taken by FOCL volunteers); nitrogen levels will also be sampled this year.  Dr Thomas accepted FOCL’s request to change the sampling week to Monday through Sunday, so long as samples are delivered to Ferrum by Tuesday afternoon. VDEQ also samples CL water, and will begin doing fish tissue sampling again below the dam.  Other water quality issues (toxic sediment and PCB’s) were discussed, and Dave Gruber requested that the group consider ways to address these issues.

    Buoys:  Troy Phillips with DGIF reported they will be checking for where buoys are needed, especially at the sunken island and shoals off the Bullard farm.  Discussion was held as to buoys FOCL has purchased and whether they should be left in over winter; and what responsibility APCO has under the new license re: navigational aids.  Mike Burchette requested that legitimate No Wake buoys be marked.

    Google map pin-pointing lake sub-divisions and Board member locations is being developed by Jeff Caldwell.  The map can also be used to show where clean-up is being done, and other locations of interest.

    Fishing Tournament by Conrad Brothers to benefit disabled veteran Jeremy Austin is May 12.  Ticket money is requested to be turned in to Conrad’s, Rock House Marina, Laura Walters or Darla Jennings.

    The meeting was adjourned.

    March

    Present:  Laura Walters, Bill Cunningham, John Copeland, Mike Hoffman, Jeff Arnold, Dean Jackson, Larry Moore, Dave Dobyns, Larry Killough, Mike McLeod, Cheri Strenz, Katy O’Gee, Laura Bullard, Jackson Beamer, Christy Fones, David Peake, McCabe Coolidge, Jeff Caldwell, John and Jan Woodward

    Minutes of the February 20, 2012 Board meeting were approved as written.

    Organizational Development Committee:  Dean Jackson reminded the Board of a mandatory Strategic Planning Retreat  Saturday March 24 from 9-5 at the CL State Park.  It will be rescheduled if Darla is unable to attend.  The Code of Ethics Policy Statement is to be signed and turned in.

    Newsletter:  Laura Walters distributed a draft and requested corrections.  It is to be mailed out ASAP.

    Clean-up Day:  Communication, Education and Public Relations and Environmental Resources committees will be working together with Pulaski Co on a lake-wide clean-up day.

    Financial Resources Committee:  Income/Expense Report as presented by Bill Cunningham was approved.   General Fund balance is $2,397.04.  The committee met and developed a 2012 budget; payment of dues is encouraged as funds are needed.

    Shoreline Management Plan (SMP)/Licensing Update:  Cheri Strenz reported that APCO is working with FOCL and other groups on various SMP issues.  The next Technical Advisory Committee (TAC) meeting is April 3 at 1:30 at the County Admin offices.

    Benefit Fishing Tournament:  Dean announced that Conrad Brothers is sponsoring a tournament May 12 to raise money to build a home in Pulaski Co for disabled veteran Jeremy Austin.   The Board approved a motion to also be a sponsor for $100.

    MK’s FOCL Day is May 19.

    Second Annual Triathlon benefiting FOCL will be at CL State Park Sept 22.  Jeff Arnold requested volunteers for Friday and Saturday, Sept 21 and 22.

    Hydrilla Meeting will be March 28 at 3:00 at the Dublin Town Offices.

    The meeting was adjourned.

    February

    Present:  Laura Walters, Darla Jennings, Bill Cunningham, Jeff Arnold, Mike Spraker, John Johnson, Dave Dobyns, Larry Moore, Mike Hoffman, Dave Gruber, Pete Huber, Dean Jackson, Larry Bandolin, Larry Killough, Cheri Strenz, Laura Bullard, Chris Doss, Mike Burchette, Matthew Kesler, Jamie Riggins, Brent Harrison, John Eustis

    Minutes of the January 16, 2012 Board meeting were approved as written.

    Organizational Development:  Dean Jackson announced a mandatory Board Strategic Planning Retreat on Saturday March 24 from 8:59 a.m. to 4 pm  Committee members and  meetings will be included in the afternoon.  Committee chairman were asked to notify their members of the retreat.  Board members were asked to read FOCL’s Code of Ethics (distributed & emailed) and come prepared to sign them at the next Board meeting.  Recommended changes to the Bylaws will also be presented at the next meeting.

    Communication, Education and Public Relations:  Cheri will wait for the March 24 Board retreat to hold a meeting.  John Eustis, Executive Director of the New River Land Trust discussed ways to conserve rural character of property along the lake.  Restrictive covenants could be available but would be difficult to monitor and enforce.  Conservation easements are available to landowners including Appalachian, and need to be in compliance with the County’s Comprehensive Plan.  The majority are permanent and provide tax incentives.  Organizations holding easements include the National Committee for the New River, and the Virginia Outdoors Foundation.  Eligibility depends more on conservation attributes of property than amount of acreage.

    Financial Resources:  Income/Expense Report as presented by Bill Cunningham was accepted.  General Fund balance is $2,133.24.  Membership received to date for 2012 is $3,365.

    Environmental Resources:  Mike Hoffman is working on having a committee meeting, and may wait until the March 24 retreat.   The recommended number of grass carp to be stocked this year is 3,100.  Laura Walters shared the final numbers from responses to drawdown in Nov 2011.  A total of 107 responses were received and 7.8 miles (8%) of the lake were affected by drawdown activities (shoreline/dock repair, clean up, etc).  Almost 7,000 mussels were returned to the water.

    Other Business:  Laura Walters announced that FOCL license plate holders are available for $10 at the Park, Conrad’s and Rock House.  A lake calendar is being developed and information on activities was requested.  A fundraising pancake breakfast at Fatz was suggested and following discussion it was tentatively decided to hold it on Aug 11 from 8-10 a.m.    FOCL will sell tickets ($7 each) and 12-15 FOCL volunteers will be needed do the serving.  Larry Bandolin’s neighbor found an exotic snail in CL and Larry will report back after he talks with Brian Watson about it.  Virginia Shoreline Contractors (providing dock & shoreline development/stabilization and home building and remodeling at CL) introduced themselves.

    Meeting was adjourned

    January

    Present:  Laura Walters, Darla Jennings, Bill Cunningham, Jeff Arnold, Jackson Beamer, Ranny Akers, Dave Dobyns, Dave Stevenson, Mike Hoffman, Jan Woodward, John Woodward, Shep Zedaker, Chris Meade, Dean Jackson, Matt Carroll, Pete Huber, Dave Gruber, Larry Killough, Cheri Strenz, Bob Strenz, Larry Bandolin, Alan Stratton, Laura Bullard

    Minutes of the November 21, 2011 Board meeting were approved as written

    Organizational Development:  The Bylaws were approved at the November Board meeting. Any issues needing review will be discussed at the Jan 24 Committee meeting.  A Board retreat will be held on a Saturday this spring to update the Strategic Plan.  A newsletter is planned for distribution early spring.  Anyone having information for it should contact Darla.

    Communication, Education and Public Relations:  Cheri will be calling a meeting in February.

    Financial Resources:  Income/Expense Report as presented by Bill Cunningham was accepted.  General Fund balance:  $7,608.74.  APCO has contributed $66,048.70 for 2012 clean up, and $7,002 for water quality monitoring.   Received from membership in 2011:  $41,404.16.  

    Walmart Grant:  More money is to be received in addition to the $1,000 already received.

    Debit Card:  To facilitatepayment of expenses,motion was made and approved to have card with limit of $800.

    Hydrilla Reimbursement:  Twenty-six rebates for hydrilla treatment were distributed for a total of $23,525.  Current fund balance:  $14,475.62.

    Environmental Resources:  Mike Hoffman has agreed to be the new Chairman. 

    Drawdown/Mussel Survey:  Laura W. reported she’d tallied 95 responses, and more continue to be received.  Tallied so far:  40,236+ feet of shoreline affected (7.55 miles); activities included clean up, shoreline repair, new riprap, and dock repairs.  Several commented that deeper drawdown is needed.  4,862+ mussels were returned to the water.  Participation in drawdown was noted as good considering the amount steep slopes  and undeveloped shoreline.  Suggestions were made that people get involved now for next drawdown, and that the Boy Scouts be included in returning mussels to the water.

    Hydrilla:  Discussion was held about chemical treatment and grass carp.

    Clean up:  No clean up at this time; barge is out of the water for the winter.

    FERC Relicensing Update:  New license was issued Dec 27, 2011.  Issues remain for which FERC is requiring further action from APCO, including:  variances, 50% repair rule, drawdown plan, and consultation re: road to APCO picnic area portage sites.  Pete and Laura W. requested that comments and suggestions regarding the new license be emailed to them.  Discussion was held regarding the impact of the new license on the County’s Article 8, and the status of bills in Congress related to landowner rights (currently in committee).

    Other Business: 

    Concerned citizen’s letter was received regarding insufficient drawdown, lake debris and littering, speeding jet skiers, and individuals shooting cans in the water.  Discussion ensued in which it was agreed that the Environmental Enhancement and Communications Committees work together on a public clean up day and educational opportunities around littering and clean up.  It was also noted that the County’s PSA can be called for special trash pick-ups.  The letter will be passed on to DGIF.

    Fund Raising Committee:  A committee and chairman to focus on fund raising are needed;  Chris Meade and Larry Killough volunteered to be on the committee.

    Triathlon will be held again this year with FOCL as benefactor.  Jeff Arnold encouraged FOCL’s participation.  Organizational meeting set for Feb 11. 

    Christmas tree recycling for fish habitat has been rescheduled for Friday, Jan 20. 

    Meeting was adjourned.

  • November

    Present:  Jackson Beamer, Darla Jennings, Bill Cunningham, Jeff Arnold, Laura Walters, Ranny Akers, Laura Bullard, Larry Moore, Mike Hoffman, Dave Gruber, Teresa Rogers, Joan Stevenson,  Dave Stevenson, Larry Killough, Dave Dobyns, Jan Woodward, John Woodward, Cheri Strenz, Gary Roseberry, Pete Huber, Mike McLeod

    Minutes of the October 17, 2011 Board meeting were approved as written.

    Organizational Development:  Motion was made and approved to accept Bylaws as presented with changes as discussed and agreed upon.

    Communications, Education and Public Relations:  Cheri Strenz has taken Laura Walters’ place as Chairman of the Committee.

    Nominating Committee nominated Laura Walters as the new Board President.  The Board approved the nomination and Laura was installed as President. 

    Financial Resources:  Income/Expense Report as presented by Bill Cunningham was accepted.  General Fund balance:  $7,688.49.  Funds have been received from APCO for 2011 clean-up ($19,093.60), 2012 clean-up ($55,000) and 2012 Water Quality monitoring ($7,002).  A $1,000 grant has been received from Walmart. 

    Environmental Resources:

    Drawdown:  Reminders to submit information on mussels and use of drawdown will be put on Facebook and sent out to E-news subscribers.  Laura Walters will collect and tabulate the information. 

    Shoreline Management Plan:  Teresa Rogers talked with APCO’s President Charles Patton following FOCL’s letter to him requesting assistance with issues resolution.  Teresa will be reconvening the SMP work group (from relicensing) to discuss issues without FERC involvement at this time.  Six representatives from FOCL’s Board may attend.  (Usual representation in post-license SMP group is two per organization, no private landowners.)  Meeting tentatively set for Dec 8 at 9 a.m. at County Administrative office.   TAC meeting to follow at 1:30 p.m.

    Hydrilla Reimbursement:  Final decision to be made at TAC meeting Dec 8.  Darla will check with those who haven’t submitted reimbursement requests.

    Clean-up:  Gary Roseberry reported that the boat is now out of the water.  They had hoped to get more done, but the hydraulic motors broke down and need to be replaced.  Collected this year:  207.5 roll-offs of logs, 388 trash bags, 86 tires, 10 large trees, and numerous docks.  The lift boom was installed, enabling them to remove for the winter buoys at Harry DeHaven and the submerged island at the dam.  No information yet on fuel-smelling mud in Crayfish Hollow.  Also no decision yet on floating boom. 

    Christmas Party will be December 5 at MK’s; attendees are encouraged to bring unwrapped toys for Toys for Tots. 

    Meeting was adjourned.   

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    October

    Present:  Jackson Beamer, Darla Jennings, Bill Cunningham, Ranny Akers, Dave Gruber, Mike Hoffman, Larry Moore, Laura Bullard, Dean Jackson, Gary Roseberry, Pete Huber, Teresa Rogers, Dave Dobyns, Larry Killough, Cheri Strenz, Mary Rhoades, Dave & Joan Stevenson, Jan & John Woodward, Bill & Nancy Aden

    Minutes of the September 19, 2011 Board meeting were approved as written. 

    Organizational Development:  Dean Jackson reported that FOCL Bylaws were reviewed and revised at a recent committee meeting, and would be available at the next Board meeting for review and vote.

    Communications, Education and Public Relations:  Cheri Strenz reported on her participation on behalf of FOCL at the 4H Ag Day for 5th graders Oct 6; she was the primary presenter, with help from Laura Walters.  She said it was a great day, and is working with Teresa Rogers on a new presentation for next year. 

    Financial Resources:  Income/Expense Report was presented by Bill Cunningham.  General Fund Balance:  $17,006.50, Total Assets:  $101,646.35, of which $73,828.91 are restricted.  Membership received to date for 2011:  $37,703.16.  The report was accepted as presented.

    Environmental Resources: 

    Drawdown:  Teresa Rogers stated drawdown is still planned to start Nov 9 at 1 ft per day to 3-4 ft down from Nov 11-20, with refilling beginning Nov 20 p.m.  A press release from APCO is anticipated Oct 18, which will be forwarded to the County and posted on FOCL’s website.  It is important that people let FOCL know if they use drawdown and/or return stranded mussels to the water.

    Relicensing:  Still no word per Teresa, but APCO will delay start of peaking operations until Dec 1, as proposed in the new license.  They are also testing proposed recreation releases in October.  APCO will take into consideration freezes when regulating winter water levels, but can’t influence inflows.

    Clean-Up:  Gary Roseberry reported 200 loads as of today.  They plan to continue until Nov 1, but currently have a break-down with the boat starter and hydraulic seal on the conveyer.  Debris is more scattered this year than last, so it’s harder to get.  People are calling to say they’re pleased with the work.  Valley Welding will be installing the boom soon for no more than $1,200.  They will then be able to lift 2,000 lbs.  They will be taking buoys out for the winter so they won’t be destroyed or lost.  They will finish the year working at Nunn Hollow, but it is very shallow and difficult to clean.  Gary showed a section of a floating boom and requested permission to put it at the back of the cove to keep debris out of the shallowest area where boats can’t go.  Teresa will consult with DGIF. 

    Hydrilla:  Darla is waiting for an updated list from Skip Wiegersma of who received treatment.  Following discussion about treatment reimbursement, motion was made and approved to reimburse up to 50% with final percentage approved by email.  Applications for reimbursement must be received by Nov 30.  Copies of the Technical Advisory Committee’s Claytor Lake Hydrilla Plan are available. Pete Huber stated that the wet spring made the water more turbid, which may have discouraged hydrilla growth above Lowman’s Ferry Bridge.  Carp are focusing on hydrilla beds. A fly over of the lake will be done next week using a GPS enabled camera to determine the current location of hydrilla.

    Other Business:  Christmas Party will be Monday, Dec 5 starting at 6 p.m. at MK’s.  Attendees are encouraged to bring unwrapped toys for Toys for Tots.  Darla will email what types of toys are preferred.

    Shoreline Management Plan (SMP) Issues:  Pete reported that he and Cheri were invited to participate with Smith Mountain Lake in preparing for a meeting with Senator Warner this week regarding SMP issues.  He said the goal is to get FERC out of land use issues.  Utility companies are not set up to manage land use, and the best way is to allow for local management of shoreline issues.

    The regular meeting was adjourned.  The Board then went into Executive Session.
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    August

    Present:  Jackson Beamer, Darla Jennings, Bill Cunningham, Dave Gruber, Gary Roseberry, John Johnson, Laura Bullard, Ranny Akers, Chris Meade, Mike Hoffman, Larry Moore, Cheri Strenz, Larry Killough, Mike McLeod, Mary Rhoades, Jan & John Woodward, Sara & Tom Metcalfe, Dave Dobyns, Mike McMillion

    Minutes of the June 20, 2011 Board meeting and June 25, 2011 Annual Membership meeting  were approved as written.

    Claytor Lake Sprint Triathlon Event, Claytor Lake State Park, Sept 10:  Mike McMillion of Pulaski Bikes provided information.  The event will consist of a 500 meter lake swim, 13 mile bike ride, and 5K run.  Proceeds will go to FOCL.  Mike expects it will be a small, low-key event this year to learn the ropes.  Volunteers are requested.  Jan Woodward suggesting having a FOCL booth there; Darla will work with Jan.

    Clean-Up:  Gary Roseberry reported that following earlier personnel problems, a full crew of 4 men are now working in the water.  A total of 114 loads have been collected to date.  There is not as much debris this year as last, and they are cleaning more areas.  They will be using GPS to enter the locations of sites cleaned.  Gary recommended repairing the boom on Ms. Pulaski so it can lift more weight.   Following discussion, motion was made and approved to authorize use of clean-up funds up to $1,200 to have 2 winches and 1 boom installed.

    Organizational Development:  Annual Membership meeting in June was attended by 36.  Following discussion regarding next year’s meeting, motion was made and approved to combine the June Board meeting and the Annual Membership meeting into one meeting held on a Saturday morning around mid-June at a Claytor Lake State Park shelter.  Darla Jennings stated a shelter needed to be reserved now while they’re available; Laura Bullard will email Dean Jackson to ask him to reserve one.

    Financial Report was presented by Bill Cunningham.  General Fund Balance:  $20,581.73; Total Assets:  $115,521.74; Restricted Funds:  $84,138.94.   The report was accepted as presented.  Darla reported that $1,041 in proceeds was received from the Poker Run conducted by the Rock House Marina. 

    FERC Relicensing Update:  Laura Bullard reported that FERC issued a notice July 29 extending AEP’s current operating license until a new license is issued or until June 30, 2012, with the option to continue 1 year renewals.  Cheri Strenz and Laura reported on recent lake tours with Joshua Lief of the Attorney General’s Office, and Mike Vanlandingham, DCR Erosion Engineer.  The tours were attended by representatives from AEP, County, FOCL, Del Nutter’s office and  others, and provided good opportunities to clarify license and erosion concerns and issues.

    Other Business:  Jan Woodward recommended that FOCL participate in Pulaski County’s Ag Day for 4th  and 5th graders at the NRV Fairgrounds.  Jan said she would work on a presentation board, and written and spoken presentations.  Relevant topics would be the NR watershed, boater and swimmer safety, and pollution.  A motion was approved for the Education Committee to consider Jan’s suggestion and proceed with participation in Ag Day as the Committee sees fit.  Cheri will call Laura Walters to set up a Committee meeting.

    The Board went into Executive Session.  Following Executive Session, the meeting was adjourned.

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    June

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dave Gruber, Laura Walters, Jeff Arnold, John Johnson, Jackson Beamer, Pete Huber, Chris Doss, Larry Moore, Larry Kilough, Cheri Strenz, Bob Strenz, Laura Bullard, Katy O’Gee, Mike McLeod, Audrey Akers, Valerie Peters, Brandy Locklear, Rebecca Crabtree, Carolyn Thomas, Dwayne Waltimyer, Dean Jackson, Dave Dobyns, Chris Meade, John Meade

    Minutes of the May 16, 2011 Board meeting were approved as written.

    Ferrum 2010 Water Quality Report:  Dr. Carolyn Thomas reported that the lake’s Trophic State Index (measuring chlorophyll A, phosphorous and Secchi Depth) for 2010 was lower (45) than 2009’s (52).  This indicates a reversal of the aging process of the lake, in that with age, reservoirs usually fill with algae and nutrients.  There was also no e. coli traced to humans, which reflects an improvement in watershed conditions.   There were, however, 6 violations of e. coli standards:  5 in June 2010 at sampling sites at the head of the lake, and 1 in July in Peak Creek.  Because the bacteria is not growing, Dr. Thomas surmises it is being brought in on sediment from the watershed.  (Thirty-five percent tested from livestock, 46% from wildlife, and 19% from domestic animals.)  For correct sampling techniques, she advised that:  1) sampling be done within the sampling time window; 2) samples be labeled with dates and sites; and 3) filters be written on with pencil.

    Annual Membership Meeting is scheduled for Saturday, June 25 at Randolph Park.  Board members are to arrive at 8 a.m.  Registration will be from 9 to 9:45.

    Communications, Education and Public Relations:  Laura Walters reported that hydrilla information cards are available for distribution. 

    Financial Resources:  Bill Cunningham presented the Income/Expense report.  General Fund Balance is $25,933.96.  The report was accepted as presented.

    Environmental Resources:

    Hydrilla:  Funding has been received from AEP.  Skip Wiegersma will treat the 16 acres identified as public access areas.  The remaining funds will be distributed to landowners who treat and provide documentation to FOCL.  The County will also provide funding.  The Hydrilla Management Plan has been completed and will be posted on FOCL’s website.  Six thousand sterile grass carp have been stocked in the lake, 34 with radio transmitters to track their movements.

    Clean-up has come out of Peak Creek, been to the State Park and Scout Camp, and is now back at Harry DeHaven.  There are 3 crew in the water with Gary.  The boat lost a prop, but has been repaired, and the operation is going well.

    FERC Relicensing Update:  Laura Bullard said she has not heard from FERC regarding FOCL’s Motion to Intervene.  AEP’s current license is due to expire June 30.  She passed around aerial photos taken by Jeff Arnold of erosion on Memorial Day, and encouraged involvement by FOCL and the Technical Advisory committee in addressing erosion. 

    Other Business:

    Claytor Lake State Park celebrated its 75th anniversary Saturday. 

    New Boater Licensing and Child Safety Regulations will go into effect July 1.  People need to be aware to avoid being ticketed.  Laura Walters will post information on FOCL’s Facebook page. 

    SARDET Open House July 9 from 1:30-3:30; FOCL Board members are invited.

    No July Board meeting.  The next meeting will be August 15.

    The meeting was adjourned.

    ———————————————————————————-

    May

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, John Johnson, Mike Hoffman, Dave Gruber, Ranny Akers, Chris Doss, Mike McLeod, Audrey Akers, Dave Dobyns, Cheri Strenz, Larry Bandolin, Maggie & Tommy Manning, Laura Bullard, Pete Huber, John & Jan Woodward

    Minutes of the April 18, 2011 Board meeting were approved as written.

    Organizational Development:  Cheri reported that the Committee will meet Thursday, May 19 at 6:30 at their office in Pulaski to work on invitations and finalize plans for the Annual Membership Meeting June 25 at Randolph Park.   FOCL Day at MK’s will be May 21 from 3-8 p.m.; Dave Stevenson’s band will play.

    Financial Resources: Bill presented the Income/Expense Report, which was accepted as presented.  General Fund:  $16,005.76.  Darla acknowledged AEP for its contribution of $55,000 for 2011 Clean Up, and funding of 2011 Water Quality Monitoring.  According to Darla, FOCL will go to AEP annually for Clean Up funding. 

    Environmental Resources:
    Clean Up started today.  Gary Roseberry has 3 helpers; a CDL truck driver is needed.  They will be going out of Peak Creek to Harry DeHaven, Big Hole Hollow, and Cecil’s Chapel.  Ronnie expressed the need to keep people better informed of clean up locations, through Facebook, etc; also to have a designated Clean Up Day.  Chris suggested looking into Stewardship Virginia, that does clean up promotion with certificates, favors, etc.  Ranny recommended that people go watch Clean Up operations to better understand what they do.   The Environmental Resources Committee will meet soon.

    Hyrdrilla:  Pete reported that Laura Walter’s son has designed a poster about hydrilla, and 10 have been made for distribution.  With Larry Bandolin’s help, bids were put out for the purchase of sterile grass carp.  The low bid of $12,540 for 6,000 carp was accepted, and they will be delivered May 25; tentative stocking sites are the State Park, Lowman’s Ferry, Little Wytheville, and upper Peak Creek.  Fifty will be tagged with radio transmitters to monitor movement through a study funded by VDGIF.  Dave Gruber reported that AEP is trying to move their hydrilla survey up a year to better assess impact of the carp.  Fisherman are reportedly concerned about impacts of chemical treatments on other fish.  Education and support by FOCL of hydrilla control efforts was emphasized. In recognition of the need to step-up public education in advance of the carp release, Ronnie, and Robert Hiss with the County, will work on getting newspaper articles out.   Cheri shared TAC’s suggestions that FOCL publicize on its website how hydrilla will be treated, and how reimbursements for those treatments will be handled.  FOCL will make available reimbursement forms that are to be returned to FOCL by Nov, with proportional distribution of available funds in Dec. 

    Drawdown discussion with AEP has been put on hold during development of the hydrilla control plan.  Discussion will resume at next TAC meeting, June 16.

    Water Quality Monitoring:  Collection starts the first week of June.  Dave Gruber would like to clarify GPS for collection sites.

    FERC Relicensing:  Ronnie has signed FOCL’s letter to intervene approved by the Board by email prior to the Board meeting.  It was accepted that the letter be made available to inform  others who have been involved in the process (Del Nutter, etc.).

    Other Business:  May 21 is the start of Safe Boating Week; the Coast Guard Aux will be at the State Park doing boat inspections, and providing information.  Claytor Lake Festival at the State Park is set for June 11.  Virginia State Parks are celebrating their 75th anniversary; Claytor Lake State Park will have a celebration June 18, and will send an invitation for FOCL to have a speaker; Ronnie was volunteered.       Pete reported that 2 boat houses with sewer pipes will be shown to the Health Dept May 19.  The pontoon boat donated to FOCL has been sold for $6500.  Jan Woodward recommended that FOCL and AEP have booths at the Ag Day held for County 5th graders.  She also shared that they now have a Bed & Breakfast on the lake.   Hidden Valley cove has a green gelatinous substance they would like identified; Larry will take a look.

     The meeting was adjourned.

    ———————————————————————————-

    April

    Present:  Ronnie Powers, Darla Jennings, Jackson Beamer, Jeff Arnold, Laura Walters, John Johnson, Dean Jackson, Jim Kelly, Mike Hoffman, Shep Zedaker, Alan Stratton, Larry Bandolin, Dave Dobyns, Katy O’Gee, Mike Spraker, Cheri Strenz, Audrey Akers, Don Meyer, Taylor Pryor, Mary Rhoades, Scott Brandau, Bob Strenz, Sara Metcalfe, Laura Bullard

    Minutes of the March 21, 2011 Board meeting were approved as written.

    Organizational Development:  Committee met prior to the Board meeting.  Dean Jackson announced the Annual Meeting will be June 25, 2011, at the DHS shelter at Randolph Park.  The Committee will meet again on May 19 at 6:30 at the Strenz’ office in Pulaski.  FOCL Day at MK’s will be May 21, 2011 from 3 to 5 p.m; Dave Stevenson’s band will play. 

    Communication, Education and Public Relations:  Laura Walters passed around 3X5 hydrilla information cards that are ready for distribution.  FOCL magnets are being sent in donation acknowledgement letters.

    Financial Resources:  Darla Jennings presented financial report.  General Fund:  $16,140.48.  Report was accepted as presented.

    Environmental Resources:
    Hydrilla – Jim Kelly presented a business plan developed from the Technical Advisory Committee’s (TAC) work on how to deal with hydrilla.  It is now estimated to cover 400 acres and immediate action is needed.  Options include mechanical harvesting, chemical treatment, and sterile grass carp.  Following Jim’s presentation and ensuing discussion, the Board unanimously moved to endorse:  1) the County’s purchase of 4,500 sterile grass carp this year (approx $45,000); 2) VDGIF’s allocation of $50,000/yr to fund grass carp study; 3) FOCL’s taking responsibility per direction of AEP/County for directing chemical treatment of beneficial use (priority 1–public access & fishing) areas; and holding and distributing remaining funds for rebate of treatment of priority 2 & 3 areas (home, business & landowner lakefront) (total $50,000 provided by AEP); 4) repeat of plan next year, with adjustments as necessary; and 5) possibility of using mechanical harvesting in the future.   Total cost projected: $150,000/yr for 3 years.  Board also voted to send letter to VDGIF with copy of business plan and approved endorsement.  Rebate form will be on FOCL website.  Committee will be formed to handle rebates.  

    Tree felling report accepted from John Copeland.

    Clean-up has officially started as of today with repairs to conveyor.

    Attorney Letter – Following a meeting with Ronnie, Darla, Bill Cunningham and Laura Bullard, attorney Stephen Wagner provided his written opinion on impact on FOCL’s 501(c)(3) status of dealing with governmental bodies.  Providing opinions to FERC or state agencies, or intervening in AEP’s licensing proceedings would be no problem, other than possible impacts to relationships; care must be taken in dealing with legislative bodies, and proactive influencing of legislation is not allowed, including County ordinances.

    FERC Environmental Assessment (EA) – EA was issued April 8, 2011.  Laura Bullard reviewed EA’s responses to issues raised by FOCL.  Following discussion,  Board unanimously approved that within the next two weeks:  1) Larry Bandolin and Laura Bullard will contact John Smith with FERC regarding impact of motion to intervene on licensing process; 2) Ronnie will contact AEP about their willingness to work with FOCL on issues; and 3) information from contacts will be shared with Board members and vote will be taken by email as to whether to submit motion to intervene with FERC.  If motion to intervene is approved, as quickly as possible Larry, Laura and Cheri will compose the letter, and send it to the Board for review and final approval by email.   

    Meeting was adjourned.   

    ———————————————————————————-

    March

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Laura Walters, Ranny Akers, Dave Gruber, Becky Cox, Shep Zedaker, Dean Jackson, Mike McLeod, Audrey Akers, Dustin Sechrest, Mark Sechrest, Cheri Strenz, Bob Strenz, Larry Bandolin, Dave Dobyns, Jackson Beamer, Dave Stevenson, John Johnson, Tara Fowlkes, Pete Huber, Laura Bullard, Mike Hoffman, Mike Spraker

    Minutes of the February 21 Board meeting were approved as written.

    Financial Resources report was accepted as presented.  General Fund:  $5,491.69.  Budget for 2011 was also accepted as presented.

    Organizational Development Committee met prior to the Board meeting and tentatively set Saturday, June 25 as the date of the next annual membership meeting; location to be determined.   To fulfill business from last year’s annual meeting, Board members picked numbers from a basket to determine the remaining number of years in their respective terms.  It was announced that MK’s FOCL Day will be May 21 from 3-8 p.m. 

    Communications, Education and Public Relations:  Laura Walters reported working with the Technical Advisory Committee (TAC) to update information about hydrilla.  A poster is being developed to advise boaters to clean boats, etc.  The Clean Community Council has applied for a $1,000 grant for beautification of Exit 101, I-81 north; landscaping and hardscaping  is being proposed.  Indian Creek has offered to match the money and do the work.  The south side of the exit will hopefully be done at a later date.  Motion was made and approved for FOCL to donate $1,000 toward the project.  The County currently picks up trash along the State Park Rd during the recreational season.  Ranny Akers said to call 1-800-FORROAD to report road issues like trash, signs, etc.

    Environmental Resources: 

    Drawdown:  Laura Bullard shared email from Teresa Rogers to TAC that offered options for drawdown (3′ depth for 9 days, 1st wk of Nov; those planning to use drawdown required to notify AEP).   After discussion, it was approved that FOCL be the requesting body.  Mussel survey options also discussed; Shep Zedaker suggested student association with fisheries at VT.  Laura was given permission to further discuss options on behalf of FOCL at the TAC meeting March 28.

    Hydrilla:  Pete Huber reported that the TAC is discussing options including mechanical harvesting, chemical treatment, and sterile grass carp.  Education is a key component.

    Other Business:  Tara Fowlkes, Massage Therapist, offered to donate money she receives for massage to FOCL for those who tell her it is for FOCL.

    Relicensing/Shoreline Management Plan (SMP):  Cheri Strenz updated Board on recent activities:  letter by Cheri and Laura B. to VA’s Secretary of Natural Resources, Doug Domenech; and Cheri’s conversations with Bill Brush at Smith Mountain Lake (SML), and their work on their SMP issues.  Laura Bullard reported on the March 21 meeting between representatives from SML and Claytor Lake, including Delegate Dave Nutter, to discuss mutual issues.  FOCL Board approved motion that FOCL’s Sept 13, 2010 letter to FERC citing issues be sent to Sec Domenech with coverletter signed by Ronnie Powers.  Motion also approved to authorize CL Relicensing Committee to continue work on behalf of FOCL on issues.  Following discussion about FOCL filing with FERC as an intervener, Board approved motion that Ronnie meet with an attorney within next week-10 days to get questions answered about impact of such filing on FOCL’s nonprofit status.  Approved was also given to set up meeting with Teresa to discuss issues.

    Meeting adjourned.

    ———————————————————————————-

    February

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dave Gruber, John Copeland, Ranny Akers, Jackson Beamer, John Johnson, Laura Walters, Jeff Arnold, Pete Huber, Dean Jackson, Larry Moore, Mary Rhoades, Dave Dobyns, Katy O’Gee, Cheri Strenz, Larry Bandolin, Jan and John Woodward, Don Meyer, Jason Pryor, Scott Brandau, Mike McLeod, Mike Burchett, Sara Metcalfe, Tara Fowlkes

    Minutes of the November 15, 2010 Board meeting were approved as written.

    Organizational Development:  Dean Jackson said he would be sending out an email soon to schedule a committee meeting to work on the annual meeting.

    Communications, Education and Public Relations Committee met before the Board meeting and discussed a campaign to educate the public about hydrilla; articles in newspapers and a public forum are anticipated.  Laura Walters requested that anyone with input email her.

    Financial Resource:  Finance Report was accepted as presented by Bill Cunningham.   General Fund Balance:  $1,847.89.  Money Market uncommitted balance:  $2,643.90.   Total Membership funds received in 2010:  $30,614.00.

    Newsletter:  Darla Jennings distributed a draft copy of FOCL’s newsletter that she hopes to send out in two weeks.  The newsletter includes Cleanup Report Summer 2010, hydrilla article, photos, 2011 schedule, and Annual Membership Form.

    Environmental Resources:

    Relicensing Update:  Laura Bullard reported that for Claytor Lake’s Virginia Water Protection (Section 401) permit, the State Water Control Board voted to allow drawdowns according to Appalachian’s federal license.  The draft version of the federal license, expected to be issued in June 2011, allows Appalachian to conduct drawdowns with mutual agreement with DEQ and in consultation with DGIF, DCR and other stakeholders.  Teresa Rogers with Appalachian has said she would discuss options with DGIF and present them at the next CL Technical Advisory Committee meeting Feb 28.  Ranny Akers acknowledged Laura Bullard and Cheri Strenz for their participation at the State Water Control Board meeting and in the drawdown/relicensing process.

    Hydrilla Update:  Pete Huber and John Copeland reported on the CL Technical Advisory Committee’s work to develop a plan to deal with hydrilla within the next 60 days.  Several fronts are being considered, including chemical, mechanical harvesting and the use of sterile carp.  Efforts will be coordinated with the fishing community, and FOCL will serve as an educational arm.  At present, hydrilla covers 10% of the lake.  John said DGIF would have to approve stocking with carp, and would control stocking rates.  Mike McLeod said that as of April 1, permitting will require chemical applications by a licensed operator.  Jason Pryor who, with Don Meyer, has a  waterfront improvement business, will look into mechanical harvesting and report back to FOCL. 

    US Army Corps of Engineers’ Aquatic Ecosystem Restoration Project:  Pete Huber reported that the Corps’ best solution from the Feasibility Study is making wetlands out of sediment that is filling in the upper part of the lake.  However, excess amounts of three metals (zinc, silver, cobalt) have been found in the sediment.  The next step is to determine if the levels are too high for wetland creation.  Dave Gruber will look at the Corps’ report.  Per Mike McLeod, DEQ doesn’t have the money to do a risk assessment, which would be required of anyone wanting to disturb the sediment.

    Water Quality Monitoring:  Ronnie Powers stated that they have not yet received a cost estimate from Ferrum for this year. 

    Other business:  John Copeland would like to fell a couple more fish habitat trees in late March in areas that have already been identified under the Aquatic Management Plan.  

    Meeting adjourned.

    Next meeting:  March 21, 2011

    ———————————————————————————-

    January Meeting Not Held

  • November

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Jackson Beamer, Dave Dobyns, Pete Huber, Mike Spraker, Cheri Strenz, Shep Zedaker, Mike McLeod, Mike Hoffman, Dave Gruber, Audrey Akers, Mary Rhoades, Laura Bullard, John Johnson

    Minutes of the October 11, 2010 Board meeting were approved as written.

    Financial Resources:  Income/Expense Report was approved as presented. General Fund:  $5,950.51; Total Assets:  $25,410.84

    Environmental Resources:  Clean-up:  Now out of the water, though could have continued if funds had been available.  The same crew returned for the second year, making clean-up much more efficient; the same crew is expected next year.  Total 2010 clean-up expenses paid to date:  $56,344 (AEP $20,000; County $26,898; FOCL $9,446); only bill from County Shop to be paid.   State Park was cleaned and payment of $5,250 was received.  Clean up cost $9,000/month, or $72,000/year (8 months); estimated cost $23/ton.  Need to be looking for a pull-out area to replace Carol Metz’. 

    Hydrilla:  A map has been developed showing the current location of hydrilla in the lake.  An estimated 350 acres are involved, impacting adjacent property worth $85 million. Continued spread of hydrilla is anticipated in areas ten feet deep and shallower; siltation is creating further areas for hydrilla growth.  Ronnie would like to set up a meeting of Environmental Enhancement Committee to consider the process for dealing with hydrilla.  After discussion, it was decided to include the Claytor Lake Technical Advisory Committee, and any other appropriate individuals in the meeting. The goal of the meeting(s) is to gather information and seek consensus on science-based recommendations to County and AEP for dealing with hydrilla.  Meeting proposed for 12 noon on Monday or Tuesday,  Nov 29 or 30. 

    Claytor Lake Relicensing Committee:  Drawdown:  Laura Bullard reviewed activities since the last Board meeting, including DEQ’s public hearing Oct 14.  Approximately 1,000 signatures on the petition to continue drawdown have been submitted to DEQ.  The State Water Control Board (SWCB) is expected to address drawdown at their Dec 9 meeting in Richmond.  Laura asked if FOCL wished to send a representative to the meeting, and what that person may say.  Laura was selected by the Board to represent FOCL.  After discussion it was agreed that Laura could speak from comments already approved by the Board.  It’s anticipated that compromises to drawdown will be presented at the SWCB meeting. Therefore, it was also agreed that FOCL Board members and others on Darla’s email list be surveyed, to provide Laura with information from which to speak about stakeholders’ needs regarding frequency, depth, duration and timing of drawdown.   Laura will develop the questionnaire for Darla to send out by email.

    Relicensing:  We are waiting for FERC’s response to comments on their draft Environmental Assessment; to our knowledge comments are still being accepted.  The letter approved at the Oct 11 Board meeting regarding dock issues was sent to FERC.  Several FOCL members met with Sen. Warner’s representative in October to express concerns.  Challenges by Smith Mountain Lake to their Shoreline Management Plan are being watched. 

    Other Business:  After discussion, motion was made and approved to give bonuses to the clean-up crew (Gary $200; others $100). Membership drive, newsletter and request for dues will go out in May. More of the current maps have been printed while waiting for new map information from AEP.

    Meeting adjourned.

    ———————————————————————————

    October

    Present:  Ronnie Powers, Darla “The Chef” Jennings, Bill Cunningham, Cheri Strenz, Mike McLeod, Mike Hoffman, Dave Gruber, Dave Stevenson, Audrey Akers, Kayla Gardner, Alan Stratton, Shep Zedaker, Dave Dobyns, Ranny Akers, Jeff Arnold, Laura Walters, Larry Moore, Jackson Beamer, Laura Bullard, Dean Jackson

    Minutes of the September 9, 2010 Board meeting were accepted as written.

    Financial Resources:  Income/Expense Report accepted as presented.  General Fund:  $9,623.60.

    Clean up:  Crew is still in the water, though may have to pull out any day.  2,850 tons of debris collected since April.  No additional money yet from FEMA or AEP.  County money ran out Sept 30.  A balance is building with the County, being held until money comes in.  Payment of $5,250 for State Park clean up will be applied to County bill. 

    Hydrilla Recon:  On Sept 10, Ronnie, Darla, Pete Huber, Dave Stevenson, Mike Burchett, Teresa Rogers, Skip Wiegersma and reporters from the SW Time and Roanoke Times surveyed hydrilla.  Survey of hydrilla planned for the same time every year. On Oct 6, Pulaski Co Supervisors also went out.  Tomorrow, Ronnie will meet with John Spangler of the County to map hydrilla and correlate with assessed values of adjacent properties.  The purpose is to reduce assessed values because of hydrilla.    FOCL will be calling together interested parties to develop a recommendation for the County by Jan/Feb about how to proceed with treating hydrilla and paying for treatment. Discussion was held about licensing and permitting requirements to treat: Mike McLeod–license to treat required on state level; Ranny–business license required; Laura Bullard–license and permit requirements are included in proposed AEP license.

    Relicensing Committee:   Laura Bullard reported that information about DEQ’s drawdown/water quality hearing Oct 14 had been distributed in fliers, on radio, in newspapers, and by word-of-mouth.  She requested remaining petitions to submit at the hearing; over 600 signatures are expected.  Hearing will be presided over by State Water Control Board member.  A number of speakers is anticipated, including Del. Nutter and Del. Annie B. Crockett-Stark. Ranny advised speakers to be short and to the point.  Mike McLeod stated the State Water Control Board will meet following the hearing to consider any changes to the permit.

    New FOCL letter to FERC:  Cheri reviewed a proposed letter in response to AEP’s Sept 10 response to FERC’s EA.  The focus was on the variance process, dock size limitations, steep slope regulations, SMP review period and dock survey.  Following discussion, the letter was accepted by majority vote with clarifications to the dock survey.

    Other Business:   Dean–Drawing will be held at Nov meeting to determine Board member terms.  Darla–$900 was approved for purchase of computer dedicated to FOCL use.   Alan–is 2/3’s way through rewrite of By Laws; Dave S. and Larry Moore–presented $1,000 donation from Lake View Homeowners’ Association in appreciation for clean up of their cove; Shep–On behalf of CL Sailing Association, requested FOCL consider sending letter in support of turning old stable area at State Park into a green boating center for teaching youth about sailing and paddle sports; letter to be presented at Nov meeting.

    Meeting adjourned.

    ———————————————————————————

    September

    Present:  Ronnie Powers, Bill Cunningham, Darla Jennings, Mike Spraker, John Johnson, Laura Walters, Mike Hoffman, Dave Gruber, Laura Bullard, Bob Strenz, Cheri Strenz, Chris Meade, Mike McLeod, Audrey Akers, Jackson Beamer, Dave Stevenson

    Minutes of the August 9, 2010 Board meeting were approved as written.

    Financial Resources:  Income/Expense Report was accepted as presented.  General Fund:  $11,780.94.  Clean-up has $3,000 remaining from AEP money; generally that money is saved for start-up next year.  An additional $25,00 has been requested from AEP.

    Coast Guard Auxiliary Support:  On behalf of Coast Guard Auxiliary, Dave Gruber presented a request that FOCL set up safety fund to support the establishment of a Coast Guard Auxiliary Search and Rescue Detachment (AUXSARDET) and for other safety-related issues at Claytor Lake (e.g. buoys, safety brochures).  Motion was made and approved that fund be established with initial donation of $100. 

    Clean-Up:  Total roll-offs collected to date this year:  160 (2,400 tons) with cost per ton of $13.  Without additional funding clean-up can continue only until next week.  Payroll is $4,000 every 2 weeks.  Claytor Lake State Park has been billed for 15 roll-offs.  Clean-up can continue if the County covers the cost.  No word from FEMA about funding.  Cheri pointed out the need to do clean-up above Lowman’s Ferry Bridge.  Ronnie responded it would require an abutement wall, property on which to pull debris, and 4′ of draft. 

    Hydrilla:  A group of County, AEP, newspaper and FOCL Board representatives will be getting together with Skip Wiegersma to do a reconnaissance of hydrilla on Sept 10 at 1:30.   Laura Walters stated the public needs to be educated about hydrilla.  It is a whole lake issue whose impact and the actions to be taken need to be evaluated.  Dave Gruber questioned the role of nutrients (nitrogen and phosphorous) in hydrilla growth. 

    Relicensing Committee:  DEQ has scheduled a public hearing on drawdown and water quality issues for Oct 14 at 7 pm at Pulaski Co High School.  Attendance at the hearing is encouraged.  Cheri has designed a flier to distribute and post.  Laura Bullard collected petitions for continuation of drawdown; Board approved sending copies to FERC.  Laura will collect the remaining petitions at the Oct 11 FOCL Board meeting to present to DEQ at the hearing.  Online petition will soon be available, with link on FOCL site.  Draft FOCL letter in response to FERC Environmental Assessment was reviewed and approved as modified for submission to FERC.  It was recommended that the letter be placed on FOCL website, with Facebook link, and summarized for newspaper articles. 

     Meeting was adjourned.

    ———————————————————————————

    August

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dave Gruber, John Johnson, Dave Dobyns, Laura Walters, Jeff Arnold, Dave Stevenson, Cheri Strenz, Pete Huber, Mike Burchette, Mike McLeod, Chris Dodd, Jan Woodward, Katy O’Gee, Laura Bullard

    Minutes of the June 21, 2010 Board meeting were approved as written.

    Organizational Development:  Twenty-one non-Board members were present at the June 26 Annual Membership meeting.  Bill Cunningham will contact Alan Stratton about finalizing amendments to the By Laws.  Thanks were expressed to Dave Stevenson for working on links to relicensing on FOCL’s website.

    Financial Report was accepted as presented.  General Fund:  $14,819.34; Assets:  $33,833.16.  Year-to-date expenses exceed revenues by $7,083.33.

    Clean-up:  Almost 2,000 tons of wood have been removed to date.  Clean-up has been twice as effective this year as last due to starting 2 months early and having an efficient crew who returned from last year.  Spent to date:  $35,660.  FOCL can only afford to continue operations until Sept 1.  No word from FEMA regarding funding.  Ronnie will contact AEP and the County to request additional funding.  A large amount of debris remains in the lake and lake levels are high.

    FOCL Appreciation Day will be held at  Rock House Marina August 28 from 2-6 p.m.  A portion of beer sales’ money will be donated to FOCL.

    Relicensing Committee:  Laura Bullard provided a summary of the committee’s formation and activities to date.  Primary issues of concern were identified and discussed:  dock regulations, permitting and variances, navigational aids, public boat launch at AEP’s picnic area, debris, aquatic vegetation, water quality monitoring, and erosion and sedimentation.  Committee members are researching relicensing proposals in their respective areas in preparation for commenting to FERC when the Environmental Assessment comes out.  Discussion was held about DEQ’s requirement within its draft water permit to discontinue drawdown.  A motion was made and approved (8 in favor, 3 abstaining, 0 opposing) that the Board support a petition for the continuation of drawdown. Several Board members volunteered to circulate petitions.

    Claytor Lake State Park: Chris Dodd, new manager for the Park, introduced himself.   

    The meeting was adjourned.

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    June

    Present:  Ron Powers, Bill Cunningham, Audrey Akers, David Gruber, Dave Dobyns, Cheri Strenz, Mike McLeod, John Copeland, Teresa Rogers, Chris Meade, Dave Collett, Mike Spraker, Jackson Beamer, Laura Bullard, Laura Walters, John Johnson, Dean Jackson

    Minutes of the May 14, 2010 Board meeting were approved with subsequent clarification that drawing for 1, 2 or 3 year terms for Board of Directors will occur at the Board meeting following the annual membership meeting.  Officers will also be elected at the following Board meeting.

    Draft By-Laws:  Unanimously approved by the Board as written, subject to legal clarification.  They will be posted on the FOCL website. 

    Annual Membership Meeting:  June 26, 2010, Claytor Lake State Park, Shelter #1.  Board members  are asked to arrive at 8 a.m. for set-up.    Registration will begin at 9 a.m.  Bios were requested from Board members.  The agenda for the meeting was reviewed.  Mike Spraker, as Chairman of the Nominating Committee, will handle the election process including presentation of nominees and asking for nominations from the floor.   Dave Dobyns announced that Jane Graham, a reporter for The Roanoke Times, will attend the meeting and do an article on FOCL for the Current.

    Financial Report was accepted as presented.  General Fund Balance:  $11,473.39.  Ferrum College has increased their water quality monitoring fee to $6,099/yr.  Per Teresa Rogers, AEP may be able to provide more funding.   The National Committee for the New River has requested donations.  The Board approved donating $125.

    Buoys are in and waiting to be deployed by the Coast Guard Auxiliary.  Dave Collett offered anchors.

    Clean-up:  Due to starting earlier,  50 roll-offs have been collected compared to 9-10 this time last year.  Five are working four ten-hour days.  Currently they are below Harry DeHaven Park, and will be going to Cecil’s Chapel next.  Per Dave Collett, there might be partial funding for  clean-up at the Park.  Cheri Strenz said some people would like to take lunch to the crew.  Phone numbers for Ronnie Powers and Gary Roseberry will be put on FOCL’s Facebook site. 

    Facebook:  Laura Walters is monitoring  FOCL’s site, which is getting over 100 hits a week.  She encouraged others to post.  So far 309 have befriended FOCL.  

    FEMA Funding for clean-up:  According to Ronnie, FOCL is still in the running.   He received a call from FEMA last week, during which he increased FOCL’s request from $80,000 to $140,000.  This will allow for doubling the crew and increasing work to six ten-hour days, plus additional equipment and abutement wall.  Ronnie estimated that this winter’s weather brought in an additional 5,000 tons of debris.

    Dam debris:  John Johnson asked Teresa Rogers how debris is handled at the Dam.  Per John, the log boom is gone.  Teresa will check into it.

    Re-licensing:  Teresa expects FERC to make their Environmental Assessment report available soon.  She will let FOCL know.  A public comment period will follow.

    Dave Collett:  The Board recognized with appreciation Dave’s participation and contributions to FOCL and the community.  The Board meeting was Dave’s last, as he has taken a Regional Director position with the Park Service out of Hungry Mother Park.

    The meeting was adjourned.

    ———————————————————————————

    May

    Attendees:  Ron Powers, Darla Jennings, Audrey Akers, Dean Jackson, Lou Conner,
    Ken Conner, Laura Walters, Jeff Arnold, Wayne Alexander, Cheri Strenz, Mary
    Rhodes, Dave Dobyns, Shawn Utt, Mike Spraker, Jackson Beamer, Chris Meade, Ben
    Lineberry, Billy Murray, John P. Johnson

    Missed:  Laura Bullard is out of the country (having fun)  – Bill Cunningham’s father
    is in the hospital – a card will be sent to Mr. Cunningham.  We wish him well.

    Minutes of the April 19, 2010 Board meeting were approved.

    Organizational Development:Annual Meeting:  Dean passed out a proposed
    agenda for the meeting
    a) Will start at 9 a.m. instead of 9:30
    b) Ron to introduce honored guests and give a brief history of FOCL
    c) Length of time for each speaker approx. 15 mins. (15 – 20 mins total for committees)
    d) Election after Ferum Report on Water Quality – also a draw for the 1, 2 or 3 year re-election
    e) The Organization Development Team will meet again prior to Annual Mtg on 5/27 at 6:3
    f)  Bios will be provided for each board member – Darla will send out the standard form to be used

    By-Laws need to be approved before annual meeting.  A revised copy has been
    E-mailed to members for review and a Motion carried to be able to approve via E-mail.

    Invitations:  Cheri Strenz designed the invitations to be sent to the members for
    the Annual Meeting.  These were approved and Darla will send to printer.  Need
    to mail as soon as possible.

    Suggestion:  Cheri Strenz suggested that notes be mailed to friends or neighbors
    that lived on the lake but were not members.  She had a copy of one she had
    designed.  If you are interested in doing this please let Cheri know how many you
    need.

    Education:  Radford students could not make it to the meeting but we had a few
    copies of their report.  They will try to make it to the next one.  Darla will send
    out via E-mail.

    Financial Resource:  Darla presented the status of the Income/Expense accounts.
    We had over $17,000 in the General Fund.  Most of these donations came after
    the Newsletter was mailed out.  Approved

    Environmental Resources:  Ron discussed the status of clean-up.  It started a
    month early.  They are in Peak Creek now – then to Harry DeHaven Park for
    complete clean-up hitting some shorelines.  Will finish up in Big Hole Holler.

    Correspondence:  Mary suggested to send Dave Collett a “Thank You” card for
    his service – Ron will plan an event for him at the Annual meeting.

    Other Business:  Ron discussed getting with the Claytor Lake State Park personnel,
    AEP and Pulaski Co. to see if provisions could be made for an abutment wall and a
    place for burning debris.  Carol Metz will let her property be used for about another
    year.  Discussed several sites but just not large enough.

    Ron appointed a nominating committee:  Members are: John Johnson,            Mike
    Spraker
                , Dave Dobyns            , Cheri Strenz. There was a short meeting of the Nominating
    committee after the Board meeting.

    Buoys should be in about 30 days.

    Next Event:  May 29th FOCL Day at MK’s Gourmet Pizzeria 4-8 p.m.

    Darla will send out sign-up sheets for the June 12th festival.

    No meeting in July.

    John Johnson was interested in AEP’s flood gate policy and debris.  This is something
    that needs to be addressed to Teresa at AEP.

    Meeting was adjourned.

    Submitted by:  Audrey Akers

    ———————————————————————————

    April

    Present:  Ron Powers, Darla Jennings, Bill Cunningham, Jackson Beamer, Larry
    Moore, Mike Spraker, Mike McLeod, Wayne Alexander, Cheri Strenz, Dave Dobyns,
    Dean Jackson, John Copeland, Chris Meade, Ranny Akers, Audrey Akers, Shawn Utt,
    Laura Walters, Jeff Arnold, Laura Bullard, David Collett, Dr. Carolyn Thomas

    Minutes of the March 11, 2010 Board meeting were approved with the addition of
    Cheri Strenz to the list of those present.
     

    Draft By Laws:  Bill Cunningham and Alan Stratton have sent their changes and
    suggestions to Dean Jackson for review by the Organizational Development
    Committee. The Committee will meet soon to work on the By Laws and FOCL’s
    annual meeting set for June 26, 2010.

    FOCL Newsletter:  1600 were sent out recentlyFive new members have joined
    and $6371 has been received in response to the newsletter.

    Pulaski/Radford 1st Annual Kids Fishing Day is scheduled for May 8, 2010 at
    Camp Powhatan. Dave Collett reported that 165 have signed up so far, and all
    food and many prizes have been donated. Money is needed to buy fish. Motion
    was made, seconded and approved to donate $100.

    Facebook:  Thanks to Laura Walters, FOCL is now on Facebook.

    Income/Expense Report:  $20,000 has been received from AEP for clean-up.
    Endowment value is $19,700.  Report was approved as presented.

    Clean-up will start ASAP. Ronnie Powers reported the abutment wall at DeHaven
    Park has been repaired.  Carol Metz will allow FOCL to continue using her property
    for this year. No word has been heard from FEMA regarding request for funding.
    Ronnie feels the quickest way to address the large amount of debris in the lake is to
    avoid long pushes by working from abutment walls. Although the State Park doesn’t
    have money to donate, Dave Collett stated it is “socked in” by debris and, in view of
    the large amount of people and money the park brings to the area, he asked that it
    be placed high in clean-up priority.

    Hydrilla is a growing problem which also requires funding. It was suggested that
    FOCL spearhead getting stakeholders together to find funding for dealing with
    clean-up and hydrilla. 

    Claytor Lake State Park 5 year plan review meeting is 7 p.m. Thursday, April 22.
    The public is invited.

    Relicensing of Claytor by Appalachian Power:  for information see
    www.claytorhydro.com.

    Staffing for FOCL booth is needed for FOCL Day at MK’s Gourmet Pizzeria 4-8 p.m.,
    May 29; and at the Claytor Lake Festival June 12. Darla will send out sign-up sheets.

    Navigational Buoys:  Walmart funding, if provided, won’t be available until after
    July 1. Following discussion that the buoys need to be placed ASAP, a motion was
    made, seconded and approved to allocate $1,000 to purchase the six buoys and
    chain, etc. The Coast Guard Auxillary will place the buoys.

    2009 Water Quality Report by Dr. Carolyn Thomas of Ferrum College:  The goals
    of Claytor Lake’s volunteer program are to monitor trophic status and bacterial
    quality, and involve citizens in environmental protection. Volunteers for 2009 were
    Litt Furr, Dean Jackson, Ronnie Powers, Laura Walters, Jeff Arnold, and Charles and
    Nancy Warren. The average bacteria reading for 2009 was the lowest to date at 19.6.
    Dr. Thomas speculated that Claytor’s high flow-through and cold temperature help
    keep bacteria levels low.  Bacterial sources tested from site 6-A at the Allisonia boat
    ramp were 2% domestic pets, 7% human, 28% wildlife, and 63% livestock. The lake’s
    trophic status averaged 30.7ppb for total phosphorous, which has decreased every
    year, and 4.6 ppb for cholorphyll-a, a very good reading.  Dr. Thomas was pleased
    with Claytor’s average Trophic State Index of 51.39, stating there are enough nutrients
    to feed the fish, but not too many to cause algae blooms.
     

    The meeting was adjourned. 

    ———————————————————————————

    March

    Present:  Bill Cunningham, Darla Jennings, Audrey Akers, Jackson Beamer, Dean
    Jackson, Laura Walters, Jeff Arnold, Mike Spraker, Ranny Akers, John Copeland,
    Mary Rhoades, Dave Collett, Carol Hoffman, Dave Dobyns, Larry Moore, Dave
    Gruber, Mike McLeod, Chris Meade, Rob Knapp, & Pete Huber

    Minutes of the January 14, 2010 were approved.

    Organizational Development:
    Annual membership meeting scheduled for June 26, 2010 is on plan – will review
    by-laws then (Dean Jackson)
    Bi-Laws are still being worked on – tweaking some legal issues regarding the 501(c)3
    status (Bill Cunningham & Alan Stratton)

    Education:
    •The FOCL newsletter was distributed for comment & review – approved and ready
    for printer  (Darla Jennings & Laura Walters)
    Promotional mat’l was displayed on table, committee working on creating a facebook
    site for FOCL (ideas, suggestions, & comments are welcomed)  revising the FOCL
    power point presentation – trying to shorten – Laura Walters

    Financial Resource:
    Income/Expense Report distributed & reviewed – approved (Darla Jennings)
    2010 Budget was approved (need to reduce costs, encourage more membership,
    and produce more revenue) – Bill Cunningham 
    (a -$6806.00 is showing for year end)
    Pulaski Co will assist w/funding for 2010 (Pete Huber)
    AEP has expressed they see no problem funding for water quality monitoring and
    clean-up ($500 will be given for MK event and $500 for the annual meeting also)

    Environment Resources:
    On January 27, Dave & staff deployed 110 Christmas trees in the lake near the State
    Park.  Darla provided chili for the event and Mrs. Dave Collett provided dessert.

    Correspondence:
    •Carol Metz’ Letter: Per Carol’s letter FOCL will have to look for other land to use in
    removing debris from Claytor Lake. Pete Huber had offered a letter for tax deduction
    for in-kind donation but not acceptable. Portable mulchers were discussed – looking
    for other alternatives. (Darla Jennings & Pete Huber)
    •Memorials on Website: It was decided a page should be set up just for Memorials
    and entered as rec’d on a monthly basis. (Darla Jennings)

    Other Business:
    Meeting Date – The FOCL monthly meeting date has been changed to the third Monday
    of the month starting April 19, 2010.  Darla Jennings will check with the Town to make
    sure their meeting room will be available for this date.

    6 Buoys – Dean Jackson rec’d a quote of $909.00.  It would be FOCL’s responsibility
    to maintain these buoys.  The Coast Guard Aux. will place in water.  Darla Jennings
    will approach Walmart for a grant.

    Sea Scouts – Rob Knapp was here to discuss the sponsoring of Sea Scouts.  They
    are asking for $20.00 – this had been approved in 2008.  Also they would like a
    chairman from FOCL with perhaps 3 or 4 others to serve on a committee for Sea
    Scouts.  Any Volunteers?  Laura Walters would make a great chairman!!

    Kid’s Fishing Day planned for May 8th – the planners are soliciting for help and
    donations.  A rep for this event will be asked to attend the next meeting for more
    discussion.

    By unanimous vote welcome to Mike Hoffman and Dave Gruber as our newest Board
    members.

    Meeting was adjourned.

    ———————————————————————————

    February Meeting Not Held

    ———————————————————————————

    January

    Present:  Ron Powers, Darla Jennings, John Toothaker, John Johnson, Larry Moore,
    Mike McLeod, Shep Zedaker, Chris Meade, Teresa Rogers, Laura Bullard, Mike
    Hoffman, Jackson Beamer, Dean Jackson, Dave Stevenson, Jeff Arnold, Mike Spraker

    Minutes of the November 12, 2009 Board meeting were approved with the correction
    of “goes” to “does” in the fourth line of the 501c3 Nonprofit Restrictions paragraph.

    Organizational Development:  Annual membership meeting is being planned for
    Saturday, June 26, 2010 at Shelter 1 of the Claytor Lake State Park.

    Income/Expense Report was approved as presented.   General Fund $1,975.79;
    $3,000 of the $10,673.35 in money market funds will be used for water quality
    monitoring.

    Darla Jennings is paid by FOCL to work 20 hours per week. The upcoming demands
    of her other employment will be such that she will be unable to continue working 20
    hours a week for FOCL. The Finance Committee has approved that another person,
    Audrey Akers, share Darla’s FOCL duties and pay. No increase in employee expenses
    will result for FOCL. Audrey has a background in accounts payable/receivable and
    customer service, and works with Darla in her other employment.  The Board voted to
    approve this arrangement. 

    Environmental Resources:  Christmas tree deployment date of January 27 is tentative
    due to ice on the lake.  Darla will keep the Board informed of the date.

    FOCL Board meetings were changed from Tuesday to Thursday to accommodate
    County meetings, but this change has made it difficult for some Board members to
    attend FOCL. Darla will poll Board members about changing the meetings to another
    evening during the second week of the month.  February’s meeting will be held as
    scheduled on Thursday, Feb 11.

    By-Laws update is being worked on by Bill Cunningham and Alan Stratton.  Ronnie
    asked if the Strategic Plan also needed reviewing/updating. Following discussion, it was
    agreed that Bill and Alan proceed with the By-Laws update, with Board members providing
    suggestions and incrementally reviewing the changes; that the current 5-year Strategic
    Plan be reviewed at the March Board meeting; and that there be renewed accountability
    for adhering to the Strategic Plan (e.g., Committee actions and reports). An organizational
    chart, developed by John Toothaker using the Strategic Plan, is available on FOCL’s website.

    Buoys:  Larry Moore produced documentation that in 2004, FOCL took responsibility for
    6 buoys near the dam:  3 marking the sunken island, and 3 more along the Bullard Farm
    between the island and Dublin Hollow. Those buoys are missing.  Larry said the Coast
    Guard Aux would put buoys out if FOCL would buy them.  Dean Jackson will check on the
    cost of the buoys.

    The meeting was adjourned.

  • November

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dean Jackson, Cheri
    Strenz, Alan Stratton, Chris Meade, Alan Graybeal, Mike McLeod, Laura Walters,
    Dave Dobyns, Ranny Akers, Larry Bandolin, Pete Huber, Jackson Beamer, Mike
    Spraker, John Johnson, Jeff Arnold, Phillip Martin, Larry Moore, Dave Stevenson,
    Mary Rhoades, Laura Bullard, Donald White (RU), Clarissa Clarke (RU)

    Board Nomination:  Dave Dobyns’ nomination to the Board by Cheri Strenz was
    unanimously approved.

    501c3 Nonprofit Restrictions:  Phillip Martin, CPA, provided information about
    501c3 restrictions.  According to Phillip, FOCL’s mission stated on its tax form is
    Claytor Lake clean-up and water quality monitoring; tax implications can result
    from deviating from this stated mission.  He recommended being cautious about
    what FOCL goes, and suggested changing its mission if necessary.  However,
    since doing so could impact its nonprofit status, he recommended FOCL contact
    the IRS.  Ronnie suggested the Board revisit its strategic plan.  When asked about
    FOCL’s responding to FERC on relicensing, Phillip offered it should relate to clean-up
    and water quality, and that serving as a conduit of public opinion or response could
    be acceptable.

    FERC Relicensing Comments:  Laura Bullard asked for the Board’s response to
    Appalachian’s statement in their Environmental Report Executive Summary that
    operation under the new proposed license “should not have any significant impacts
    on environmental resources or properties in the Project area.”  The Board discussed
    information on reported use of drawdown by property owners, and concerns about
    negative impacts to resources and property if drawdown is discontinued.  Need for
    drawdown was expressed, and modifications, such as changing frequency, timing and
    depth of drawdown were suggested.  Negative impacts on mussels were also
    discussed and mitigations, such as raising and restocking mussels, were suggested.
    Cheri Strenz also offered concerns about proposed dock size regulations being too
    restrictive and unsafe; and Laura Bullard offered concerns about impacts of increased
    boating and proposed shoreline classifications on erosion.  Following a motion by
    Laura Walters and seconded by Jackson Beamer, the Board voted 13 in favor, with
    two abstentions (Ranny Akers and Mike McLeod) to: 1) form a committee to craft a
    comment letter to FERC by the Nov 28, 2009 deadline stating possible impacts,
    alternatives and mitigations as discussed in the meeting; 2) pass the letter by Phillip
    Martin for his opinion on 501c3 compliance; 3) email the letter to the Board for a
    vote via email; and 4) forward the draft or letter as soon as possible to Pete Huber
    for the County’s consideration in a letter they are sending FERC.  Committee
    members will be: Larry Bandolin, Cheri Strenz, Alan Stratton, Dave Dobyns, and
    Laura Bullard.

    Minutes of October 8, 2009 Board meeting were approved with correction to spelling
    of names for Larry Moore, and Dave and Susan Dobyns.

    Income/Expense Report was approved as presented.  General Fund:  $4,869.10.

    In-Kind Sheets for 2009 were requested by Darla by Dec 31, 2009.

    Smith Mountain Environmental Committee Meeting was attended by Jackson
    Beamer; more information will be provided in the future.

    Organizational Development Committee is continuing to work on the annual
    membership meeting

    Christmas Meeting has been changed to Dec 8, 2009.

    Meeting was adjourned.

    ———————————————————————————

    October

    Present:  Ron Powers, Darla Jennings, Dave & Susan Dobbins, David Collett, Caitlin
    Worsham (RU), Clarissa Clarke (RU), Donald White (RU), Lisa Morgan (USACE),
    Jeff Zylland (USACE), Mike McLeod, Wayne Alexander, Teresa Rogers, Dave
    Stevenson, Jackson Beamer, Mike Hoffman, Bill Cunningham, Laura Walters, Jeff
    Arnold, John Johnson, Cheri Strenz, Ranny Akers, Grant Turnwald (CLSA), Carol
    Brandt (VT), Larry & Irene Killough, Laura Bullard, Larry More, John Copeland

    Minutes of September 10, 2009 Board minutes were approved as written.

    Claytor Lake Sailing Association (CLSA) Commodore, Grant Turnwald,
    proposed that the third cove NW of Dublin Hollow be named Shep’s Cove or Shep’s
    Hollow in recognition of Shep Zedaker’s role in it’s long-time use for temporary
    boat mooring.  Ron recommended that the request be considered by committee or
    the Board as a whole.

    Radford University (RU) students Caitlin Worsham, Clarissa Clarke and Donald
    White, as part of their Ethnographic Methods class, expressed their desire to learn
    what FOCL is about and how it is contributing to social change in the local community.
    They requested the opportunity to conduct interviews and participate in FOCL activities.  The Board was open to their request, and Ronnie suggested a float trip to view clean-up, water monitoring and hydrilla issues.

    Feasibility Study, Aquatic Ecosystem Restoration, US Army Corps of Engineers
    (USACE): 
    Lisa Morgan and Jeff Zylland presented an update of the study of how to
    deal with sedimentation problems uplake including using such measures as dike fields
    with wetlands, fish habitat structures and bioengineering for eroding banks.  Incremental cost analysis showed the five “best buy” options in descending order as:  1) hinge trees, 2) fish attractors, 3) bioengineering, 4) large dikes, and 5) dikes and dredge fill.  When
    asked about dredging around boat docks to restore residential lake access, the response was that there has to be a nexus with ecosystem restoration, since that is the Corps’ focus.  Before concluding the Feasibility Study, sediment must be tested for toxins in case of
    future dredging; and additional federal funding ($90,000 requested) must be secured.
    They are also soliciting input from FOCL by the end of October to include, for example, any additional things they should consider, information on local services available, and any questions.

    Clean-Up has concentrated on the upper end of the lake and to date has yielded 84 roll-offs (averaging 15 tons each), 527 trash bags, 105 tires, 2 freezers, 4 docks (3 converted to fish habitat), 1 boathouse and 1 pontoon boat.  The budget from the County has been spent, and funds from AEP are now being used.  Enough money must be saved from this year to operate clean-up next year until July 1, 2010 when County funding begins again.

    Float trip of Claytor Lake was conducted with representatives from Smith Mountain Lake (SML) on September 24.  More information will be forth coming.

    Income/Expense Report:  General Fund:  $3,580.76; Money Market:  $30,153.71,
    Restricted Funds:  $10,172.19.  Contributor Appreciation Day showed a deficit of $208.38.  Report was accepted as written.

    Christmas Meeting December 10 will be held at MK’s.

    AEP’s Relicensing of Claytor Lake:  In notice dated September 30, FERC is soliciting
    comments for the next 60 days (til November 28) on AEP’s application for relicensure.
    The application is available online at www.claytorhydro.com under Claytor Relicensing / Application for New License.  According to Teresa, comments can be submitted
    electronically or by hard copy as in previous comment periods.  Laura Bullard requested that notice of the comment period be sent out on FOCL e-News.  Discussion was held
    regarding FOCL making comment.  Darla stated that FOCL is restricted in number of letters of support it can send on issues outside of Claytor Lake, but not on number of letters
    regarding Claytor Lake. DEQ:  Mike McLeod referred Board to DEQ’s website (Programs, TMDL, Chesapeake Bay) for EPA’s TMDL goals for point and non-point sources of phosphorous and nitrogen for
    Chesapeake Bay, which will impact us here.

    The meeting was adjourned.

    ———————————————————————————

    September

    Present:  Ron Powers, Darla Jennings, Bill Cunningham, Dean Jackson, Dave
    Stevenson, David Collett, John Toothaker, John Johnson, Laura Bullard, Jeff Arnold,
    Cheri Strenz, Chris Meade, Pete Huber, MerriBeth and Jim Gibson, Dave Dobbins

    Minutes of August 13, 2009 Board meeting were approved as written.

    Income/Expense Report:  Contributor Appreciation Day came out financially even
    (+$231.69).  A balance sheet for the event was requested for the next Board meeting.
    Totals for the preceding month:  $2,965.97 received; $4,772.67 disbursed.  General
    Fund Acct:  $1,975.38.

    Contributor Appreciation Day was a lot of work but there have been good
    responses to it.  Discussion was held about benefits of having an annual membership
    meeting as called for in the Bylaws starting next year.  Organizational Development
    Committee would be tasked with organizing the event.

    Buoys missing off sunken island near the dam have caused a number of boats
    to be damaged.  Jim Gibson, Jeff Arnold and Mike Hoffman retrieved one buoy and
    placed it on the island.  The other missing buoys are needed, and have been
    sighted around the lake.  FOCL bought and placed the original buoys.  Uncertainty
    was expressed as to who is responsible for marking the island.  AEP has proposed
    under its new license (effective June 2011) to place a lateral aid to navigation at the
    lakeward point of the island.

    Long-standing dock dispute near the dam was recently resolved with the help of
    Pete Huber according to Jim Gibson.  Pete suggested that FOCL help serve as a
    mediator of conflicts around the lake.  Ronnie responded that FOCL would like to
    have participation by representatives of lake communities to facilitate discussion
    and communication.  Cheri suggested that because of the different issues around
    the lake, it would be helpful to have the County involved in mediation as well.  Dave
    S. recommended that communities be identified on FOCL’s map of the lake, which
    needs to be updated this fall.

    Donated pontoon boat and trailer by Mr & Mrs Wilkes has been appraised at just
    under $9,000 by Conrad Bros. Because it is too nice to use for clean-up, it may be
    sold as a fundraiser for FOCL.  Ronnie will ensure that this is acceptable to the Wilkes.

    Tri-County Administrative Commission of Smith Mountain Lake is interested
    in knowing Claytor Lake’s approach to hydrilla and sand bars.  Pam Dinkle and a
    Commission Board member will join Ronnie September 24 to float Claytor Lake.
    Ronnie felt it would be good to have a FOCL Board member as a member of their
    Board, as an exchange of information between the groups would be beneficial to
    Claytor Lake.

    Letter of resignation from the Board was received from Charles Warren.  He will
    stay involved as much as possible, but is too busy to attend meetings.

    Clean-Up:  The 58th roll-off has been collected for the season.  They have
    completed work at Nunn Hollow and both coves at Carol Metz, and will go to Harry
    DeHaven before stopping around the middle of October.  AEP is funding 1⁄2 of
    clean-up budget.

    Army Corps of Engineers will at be the October 8 Board meeting to report on
    the Aquatic Restoration Feasibility Study.

    The meeting was adjourned.

    ———————————————————————————

    August

    Present:  Darla Jennings, Bill Cunningham, Dean Jackson, John Johnson, John
    Toothaker, Mary Rhoades, Chris Meade, Mike McLeod, Dave Stevenson, Laura
    Bullard, Alan Stratton, Cheri Strenz, Austin Whitt, Jeff Arnold

    Minutes for July 9, 2009 Board meeting were approved as written.

    2009 Contributor Appreciation Day:  175 are expected, but will plan for 200.
    Congressman Boucher’s office is to let Darla know Aug 12 if he will attend. The
    t-shirts were designed by Cheri. Coolers are needed for ice; Cougar Express is
    donating 200 bags. Budweiser and CVS donated water.  Tents are also needed.
    Chris is collecting silent auction items. Jeff will bring dock(s) for the day.
    Committee members are to be on site at 8 a.m., other Board members by 9 a.m.
    Help will be needed for parking cars since the Boy Scouts will not be there to do it.

    Income/Expense Report was approved as written.  General Fund:  $3,498.95.
    Sponsorships for Contributor Appreciation Day:  $1700.  A letter requesting
    membership dues/contributions is to go out before the end of the year; Charles
    Warren is willing to do letter. Six-month tax return for July 1-Dec 31, 2008 has
    been completed and is available for review through Darla. 

    Clean-Up:  30+ roll-offs and numerous trash bags have been collected. They are
    currently in Nunn Hollow. Miss Pulaski will be at Contributor Appreciation Day for
    rides. A pontoon boat has been donated by Mr & Mrs Wilkes in Covey Cove to use
    for clean-up. Discussion was held about ways in which it might be used in case it’s
    too nice to use for clean-up. Ronnie will check into it. A letter of appreciation from
    the Board will go to the Wilkes. Clean-up will hopefully continue until mid October.

    Claytor Lake Guide has been updated, printed and is ready for distribution.

    The meeting was adjourned.

    ———————————————————————————

    July

    Present:  Ron Powers, Darla Jennings, Bill Cunningham, Jackson Beamer, Dean
    Jackson, Ranny Akers, Laura Bullard, John Johnson, John Copeland, Mike Spraker,
    Pete Huber, Cheri Strenz, John Toothaker, Laura Walters, Jeff Arnold, Larry Moore,
    Alan Stratton, Chris Meade, Skip Zedaker, Carol Brandt

    Minutes  for the June 11, 2009 Board meeting were approved as written.

    2009 Contributor Appreciation Day:  The BBQ served at tonight’s Board meeting
    will be served at the Appreciation Day. The next Committee planning meeting will
    be Monday 7/13 at 6 pm at AEP’s picnic grounds.  Each Board member is to provide
    an item for the silent auction; description and value of items due to Chris Meade
    (chris.meade1@comcast.net) by 8/10.  Items due at FOCL Board meeting 8/13.
    Four hundred invitations have been distributed; response has been good.  Fifteen
    hundred dollars was budgeted for the event; cost so far is estimated at $5200.
    Sponsors are being sought; $1700 in sponsorship money has been received.  Cheri
    Strenz did the t-shirt and invitation designs.  July 20 is the deadline for sponsor/
    contributor names for the t-shirt.  There has been no response from Congressman
    Boucher about his speaking; that should pose no problem, however, as others have
    agreed to speak (Dan Carson, VP AEP, Pete Huber, perhaps the Claytor family).

    Income/Expense Report:  Donations are down; letter is to go out to members.
    General Fund:  $7,862.20.  Report was accepted as presented.

    Clean-Up:  Currently there are four men in the water at Carol Metz; a good crew.
    Two will be leaving before the end for school or military.  The abutement wall at
    Harry DeHaven is caving in; Dunnigan’s will put in two pilings at no charge so it
    can be used again.

    Fourth of July Parade:  Ms. Pulaski was in the parade decorated in new finery.

    Water Quality:  Three monitorings have been done to date. 

    AEP Rate Increase Hearing:  Ron Powers, at AEP’s invitation, spoke at the public
    hearing put on by the SCC.  He described the ways in which AEP supports FOCL,
    and the areas in which there is contention, including erosion control.

    Drawdown:  There has been no mention of a drawdown this year; assumption was
    stated that drawdown would not be held again.  Laura Bullard expressed
    disappointment that FOCL did not take a stronger stand supporting drawdown since
    75% of landowner survey respondents reported using drawdown.  Pete Huber
    offered to see if the County could take action to explore options for drawdown. The
    Board voted unanimously to have Pete proceed with his offer.

    The meeting was adjourned.

    ———————————————————————————

    June

    Present:  Ron Powers, Darla Jennings, John Toothaker, Mary Rhoades, Larry
    Moore, Mike McLeod, Cheri & Bob Strenz, Jeff Arnold, John Copeland,Troy Phillips,
    Pete Huber, Laura Bullard, Dave Stevenson, Mike Spraker, Jackson Beamer,
    Austin Whitt

    New Game Warden, Troy Phillips, was introduced to the Board.

    Minutes for April 9, 2009, Board meeting were approved as written.

    Active Board Member Roster consisting of 24 members was reviewed.
    Discussion was held about maintaining current number versus increasing to
    maximum of 30 allowed by By-Laws; no conclusion reached.  Inactive members
    Robert Blankenship and Mike Whitmore will be removed from the Board. 

    Committee Rosters for the Financial, Organizational Development,
    Communications/Education/PR, and Environmental Enhancement committees
    were reviewed by Ron; many Board members are on several committees.
    Support was expressed for having non-Board committee members.  Ron
    encouraged the activation of the Communication Committee.

    Annual Membership Meeting is called for in the By-Laws to elect Board
    members (3-yr terms) and Officers (1-yr terms).  Pete suggested combining
    an annual meeting with the Claytor Lake Festival.  Cheri recommended that the
    Organizational Development and Communication Committees convene to explore
    development of an annual meeting.

    Tree-Felling Report:  John Toothaker and John Copeland showed photos of trees
    being felled June 2 at Sites 1 & 2 on AEP property in Peak Creek as part of the fish
    habitat enhancement project.  John Copeland surveyed the number of fish at the
    sites prior to the felling, and will survey the sites again after the felling; public
    response will also be measured.  A total of 14 sites are proposed.

    Scenic Assessment Study by VT for AEP’s Shoreline Management Plan:  display
    boards were presented and discussion was held as to how the SMP might incorporate
    the study’s findings and what use the County might make of it.  Pete said information
    from the study was going to be presented to the Board of Supervisors.  He
    recommended FOCL survey lake residents to get their feedback on scenic and
    slope issues so FOCL can accurately represent its constituency.

    FOCL Letter to County regarding land disturbance on sloped land (greater than 2:1)
    was discussed.  It was agreed that examples of how other localities regulate
    development on sloped land be presented to the Board of Supervisors.  Pete
    recommended that slope and scenery be presented as separate issues to the
    Supervisors.

    Water Quality: the first monitoring samples were sent to Ferrum June 7.

    Clean-Up is in progress with four people hired.  Ms Pulaski will be used for the CL
    Festival fireworks June 13.

    Financial Report was approved as written.  Of the $52,162.12 in current assets,
    $21,090 is already ear-marked for water quality monitoring and clean-up.

    2009 Contributor Appreciation Day:  In Dean’s absence, Cheri announced that
    Dan Carson, VP with AEP, will be a speaker, as well as Rick Boucher if he attends.
    Pete was also asked to speak on behalf of the County. 

    The meeting was adjourned.

    ———————————————————————————

    May Meeting Not Held due to board’s participation in Pulaski County Chamber of Commerce Expo

    ———————————————————————————

    April

    Dean Jackson, John Johnson, Larry Moore, Chris Owens, Ronnie Powers,  Mike
    Spraker, Dave Stevenson, Cheri Strenz, Darla Jennings, Laura Walters, and Shep
    Zedaker, Jackson Beamer, Chris Meade. .

    Guest:   Bill Thompson

    Ronnie Powers welcomed everyone to the meeting and all members introduced
    themselves.

    The March minutes were approved as sent.

    Dr. Carolyn Thomas and Bob,  from Ferrum College, presented water quality
    results from last summer’s testing.  Ferrum is a level three water quality lab.
    The results were good overall.  These results will be posted on the website. 

    Water quality monitoring will begin in June this year with the first samples due
    on June 6th.

    Priority Area Reports (Committees)

    2009 Contributor Appreciation Day. Things are progressing for this event.
    The next meeting will be at the Dublin Town Center on April 24th at 6:30 pm.
    Dan Carson from AEP will be at the Event. We are still working on the caterer.
    Chris Owens has completed the grant request.

    Communications, Education and Public Relations. No report.

    Financial Resource

    Income / Expense Report:  Darla noted that donations are down, probably
    due to the economy.  We currently have $56,000+ in the operating fund, but
    clean up starts May 15th  and much of that will be used for clean up.  This report
    was approved unanimously.

    Environmental Resources. A letter was sent to lake residents informing them
    of the FERC relicensing process.

    Bill Thompson questioned about the lake drawdown in the future which was
    mentioned in the letter.  The letter gave contact information for both AEP
    and FERC to express concerns.  The proposal to stop drawdown is due to
    endangered mussel populations.  John Copeland explained this.

    There is a letter in process which will be given to the county with regard to
    slope recommendations.

    The county has approved our clean up funding request.  Ronnie and others
    have identified areas that will and will not be cleaned.  The areas that won’t
    be cleaned will be left for animal and fish habitat.  We are in the process of
    hiring three workers for the clean up process.

    Darla reminded everyone that the New River Symposium will be held May
    21-23 at Appalachian State University in Boone, NC.

    The meeting was adjourned.

    ———————————————————————————

    March

    Present:  Darla Jennings, Ronnie Powers, Jackson Beamer, Bill Cunningham, Larry Moore, Mary Rhoades, John Johnson, Ranny Akers, Carol Brandt, Dean Jackson, John Toothaker, Mike Spraker, Shawn Utt, Pete Huber, Larry Bandolin, Laura Bullard

    Carol Brandt, Assist. Professor in the School of Education at VT, introduced herself and expressed her interest in observing how FOCL collects and uses water quality data.  Her interest is in how people are involved by organizations in environmental monitoring.  The Board was receptive to her participation.

    Minutes for February 12, 2009 were approved as written with the addition of Jackson
    Beamer to list of those present at the meeting.

    Organizational Development:  Dean Jackson announced that the next meeting to work on Contributor Appreciation Day is March 20 at 6:30 p.m. at MK’s.  Chris Meade has almost completed the grant application requesting $1500 from the Community Foundation for Appreciation Day.  Chris’ goal for this year is to find more grants for FOCL.  Dave Stevenson announced that the website was recently down due to Pulaski Networks going out of business; the website has been switched to SiteStar, which might result in an increased fee.  FOCL has been invited to have the Ms.Pulaski in Pulaski’s July 4 parade; motion was passed to participate.  FOCL has also been invited to have a booth at Pulaski Co. Chamber’s Business Expo May 14 and
    15 at the Bob White Building; cost will be $250.  There was general agreement that it would provide good exposure for FOCL; motion was passed to participate.  Further plans will be made as to Board representation, drawings and give-away items, and the regular Board meeting May 13, which coincides with an opening event of the Expo.

    Financial Resources:  Darla requested and received permission to have copies made of safety cards and information booklets in preparation for summer; John Toothaker will email current information booklet to Board members for updating.  Philip Martin will charge $300 for additional financials needed to change to 12/30/08 year end.  Expense report was accepted as written.  General Fund:  $9,461.07.

    Environmental Resources:  Draft letter informing stakeholders that AEP is proposing changes as part of relicensure was distributed to the Board.  Ensuing discussion centered on FOCL’s role in conducting a public meeting.  Consensus was that FOCL is not in a position to conduct such a meeting without AEP and FERC participation, and the letter was accepted as written with emails going in advance to Teresa Rogers (AEP) and John Smith (FERC), offering to facilitate a meeting if they would attend.  The letters will be sent to approximately 2300 stakeholders March 23.

    Aquatic Resources Restoration:  the Corps is waiting on funding to finalize the Feasibility Study.  Pete Huber asked if AEP’s financial assistance with the project could be included as a condition of licensure.  There was uncertainty as to whether that was possible.  A letter to Pulaski Co regarding slope will be the next letter to be prepared by the Committee.

    The meeting was adjourned.

    ———————————————————————————

    February

    Present:  Ron Powers, Darla Jennings, Bill Cunningham, Dave Stevenson, Larry
    Bandolin, John Copeland, John Toothaker, Mike McLeod, Shep Zedaker, Laura
    Bullard, Mary Rhoades, Dave Collett, Chris Meade, Phillip Martin, Ranny Akers,
    Mike Spraker, John Johnson, Jeff Arnold, Shawn Utt

    Financial Statement for year ending June 30, 2008, was reviewed by Phillip
    Martin, CPA. He stated “everything looks good” and praised Darla’s work on
    FOCL’s financial statements.

    Expense Report was accepted as written. General Fund:  $12,676.43.

    Budget Committee according to Bill has met and recommends FOCL change
    from its current fiscal year of July 1 to June 30 to a calendar year to make the
    finances of dealing with clean-up easier. Motion was made and passed to make
    the change. A second financial statement review and tax return for July 1-Dec 31,
    2008 will be done.

    Environmental Resources Committee: 

    Fish Habitat—Tree Felling:  John Toothaker reviewed the Dec 3, 2008 float trip
    when fourteen potential fish habitat sites were identified.  The Committee
    recommended to the Board and the Board approved that four sites, to be selected
    by the Committee, be established in March and evaluated into the fall.  The
    Committee is also considering creating fish habitat using existing debris in the lake.

    Slope:  Ronnie distributed soil and slope maps to the Board to demonstrate the
    information that is available for the lake.  These maps will be overlaid with topo
    maps to further define slope, so that FOCL can ask the County to develop stricter
    regulations for land disturbance in areas around the lake where soil and slope are
    susceptible to erosion.  Shep recommended that FOCL contact the VT Water Center
    for information.  He also voiced his opinion that FOCL should not be involved to the
    extent of restricting building at the lake, but that it is appropriate to protect against
    erosion.

    Drawdown/Public Forum:  Laura informed the Board of AEP’s proposal to
    discontinue drawdown due to mussel mortality, and presented the Committee’s
    recommendation that FOCL hold a public forum to inform the public of proposed
    changes so that stakeholders can comment to FERC if they choose by the May 1,
    2009 deadline.  Following discussion as to the feasibility and participants in such a
    forum, the Board approved a motion to email Teresa at AEP to inquire of their plans
    to announce the discontinuation of drawdown, and to request AEP’s participation in a
    FOCL sponsored forum.

    Organizational Development:  Dean announced that a letter has been sent to
    potential exhibitors for the 2009 Contributor Appreciation Day in August. Chris
    Meade is working on a grant from the Community Foundation.

    County Comprehensive Plan according to Shawn designates a 50’ “no-build” buffer
    from the 1850’ contour line around the lake in agricultural and conservation (not
    residential) areas. A public hearing regarding the Plan will be held in June.

    Other Business:

    Laura was given permission to invite a person from Smith Mountain Lake to share
    their experience with relicensure at the next regular or called meeting of the Board.

    The Board approved Darla’s request that her attendance at the Environment Virginia,
    and New River Symposium meetings be paid by FOCL.

    Larry is following up on a license plate holder he saw saying “I’d rather be at Claytor
    Lake” as a possible fund raiser for FOCL.

    Ranny mentioned the possibility of having license plates with the FOCL emblem on them.

    The meeting was adjourned.

    ———————————————————————————

    January

    Present:  Ron Powers, Bill Cunningham, Mike Spraker, John Copeland, Mike McLeod,
    John Johnson, Ranny Akers, Jackson Beamer, Chris Meade, Pete Huber, David Collett,
    John Toothaker, Laura Bullard, Cheri & Bob Strenz

    Minutes of the November and December 2008 Board meetings were approved as
    written.

    Financial Report was presented by Darla Jennings and approved as written. General
    Fund:  $15,927,64.

    FOCL Fish Habitat Location Trip summary and map distributed, though not discussed.

    Senate Bill No. 820 (local motorboat registration fee) and House Joint Resolution
    No. 627
    (children’s life jacket wear requirement):  information distributed, though
    not discussed.

    Appalachian Power’s Shoreline Management Planning Meeting, held January 7,
    was summarized by Laura Bullard, Ron Powers and John Copeland, including a brief
    description of shoreline classifications, issues of slope, and the plan as it relates to
    Appalachian’s application for relicensure of Claytor Hydro Project. Discussion was
    held regarding FOCL’s role in the Shoreline Management Planning process.  A
    committee of, among others, Ron Powers, Darla Jennings, Chris Meade, John
    Copeland, and Laura Bullard, will convene to discuss the issue further. 

    Pulaski County’s Comprehensive Plan, Central Planning Area (north shore of
    Claytor Lake to Peak Creek), is up for public comment at public meetings January 8
    (Dublin Lyons Club) and 20 (Pulaski Elementary School), from 6-8 p.m.  In lieu of
    following the agenda of the present FOCL Board Meeting as planned, the decision
    was made to adjourn immediately in order for Board members to go directly to the
    public meeting.  The position of the FOCL Board toward the Comprehensive Plan will
    be considered by committee in conjunction with the Shoreline Management Plan,
    and recommendations will be brought before the Board at a later date.
     

    The meeting was adjourned.  

    __________________________________________________________________

    FRIENDS OF CLAYTOR LAKE Christmas Meeting & Dinner, Dec. 11, 2008 [TOP]
    Held at MK’s Restaurant in Dublin

    Present:  Ron Powers, Darla Jennings, Gary Roseberry, Dean & Carol Jackson,
    John Waugh, Barb Derr, Alan Stratton, Jackson Beamer, Joan & Dave Stevenson,
    Laura Bullard, Alan Graybeal, Laura Walters, Jeff Arnold, Shawn Utt, Ranny Akers,
    Mary Rhoades, Bob & Cheri Strenz, Chris Meade, Ken Bowling, Bill Cunningham,
    Jeanetta Beamer, Ruth & Mike Ratcliffe, Larry Moore, Selena Wilburn, Mike & Carol
    Hoffman, Don & Jennena Cressel

    Introductions

    Minutes for November 13, 2008 Board meeting and current financial statements
    were distributed. 

    Presentation:  A bonus check was presented to Gary Roseberry for his service to
    FOCL’s clean-up operations at Claytor Lake.

    Appreciation:  Ken Bowling, President, Pulaski County’s Chamber of Commerce,
    extended his appreciation to Ron, Darla and FOCL for their contributions to the
    Claytor Lake area.
     

    The meeting was adjourned and dinner was served.

  • November

    Present:  Ron Powers, Darla Jennings, Bill Cunningham, Mary Rhoades, Mike
    Burchette, Cheri & Bob Strenz, Mike McLeod, John Toothaker, Larry Moore, Dave
    Stevenson, Alan Stratton, Laura Walters, Jeff Arnold, Jackson Beamer, Ranny
    Akers, Laura Bullard, John Johnson, Robert Blankenship, Mike Spraker, Pete Huber,
    Virginia Ashe

    Minutes of the October 9, 2008 Board meeting were approved as written.

    Christmas Dinner is scheduled for Thursday, December 11, beginning at 5:30 p.m.
    at MK’s. Cost is $25 per person, with cash bar. Guest suggestions were requested.

    Income/Expense Report by Darla Jennings was accepted as written.  General
    Fund:  $7907.08.  Bill Cunningham stated an interest bearing (money market)
    account has been set up; and the budget has been developed, copies of which
    will be available at December’s meeting.

    Contributor Appreciation Day is scheduled for 10:30 to 3, August 15, 2009, with
    set up beginning at 10.  Cheri Strenz presented the agenda and submitted a draft
    letter to exhibitors.  She also requested archival material to display that day and
    to publish in an anniversary book.

    Environmental Resources Committee met on November 5, with eighteen
    attending, including representatives from anglers, AEP, and DGIF.  John Copeland
    of DGIF presented on fish habitat.  A motion from that meeting was presented by
    Ron Powers and passed by the Board for FOCL to continue with the fish habitat
    project by creating one or more pilot sites with hinged trees, provided AEP, DGIF
    and the Corp of Engineers are in agreement.  AEP’s property will be visited
    December 3 to make tree selections.  A motion for FOCL to assist Claytor Lake
    State Park with the Christmas tree initiative (January 15 or 22, 2009) was also
    presented and passed.  A FOCL-sponsored fishing tournament is also being
    considered for one of the first two weekends in March, with proceeds going to the
    fish habitat fund. 

    Clean-up stopped October 23.  According to Ron Powers, all of the County’s
    money for clean-up will probably be used; AEP’s money will be used for 2009’s
    clean-up season, starting around May 15.  Per Ron, a four-man crew would be ideal.

    Drawdown:  Laura Bullard reported difficulties with shoreline work due to a
    slowdown in drawdown.  She requested a letter be sent to AEP requesting
    adherence to pre-determined drawdown schedules, with notification as soon as
    possible of any changes.  The Board was in agreement.

    Other Business:  Darla Jennings encouraged Board members to join committees,
    and to bring binders to the January 2009 Board meeting for updated materials.
    Mary Rhoades suggested FOCL make wildlife and educational material available
    for the public. Laura Bullard shared about the County’s development of a
    Comprehensive Plan and encouraged participation in the Planning Commission
    work sessions the second Tuesday of every month, beginning at 5 p.m. Laura
    Walters announced a meeting November 18 at 5:30 at McGuires to discuss recent
    tax assessments around the lake. Discussion was held about FOCL’s role in
    publicizing such meetings.

    The meeting was adjourned.

    ———————————————————————————

    October

    Present:  Ron Powers, Darla Jennings, Laura Walters, Jeff Arnold, John Johnson,
    John Toothaker, Ranny Akers, Jackson Beamer, Dave Stevenson, Dave Collett,
    Larry Moore, Shep Zedaker, Cheri & Bob Strenz, Mike Hoffman, Mike McLeod,
    Laura Bullard, Alan Graybeal, Robert Blankenship, Pete Huber

    Minutes of the September 11, 2008 Board meeting were approved as written.

    2009 Contributor Appreciation Day, August 15, 2009:  Recent committee
    meeting discussed possible speakers, location (still AEP picnic grounds),
    stakeholders to add as participants, time (possibly 1-6 pm, with boat rides on
    Ms Pulaski early and catered picnic 3:30-6), children’s activities, theme:
    “Claytor Lake:  Celebrating 70 Years,” commemorative t-shirts, and invitations
    to contributors; Ronnie recommended the committee create a budget and
    consider sponsorships.

    Income/Expense Report was approved as written.  Appalachian’s $20,000
    contribution toward clean-up has been received.  General Fund:  $24,244.00.
    Recommendation was made to generate list of contributors for Board members
    to call to thank current contributors, and solicit donations from prior contributors.
    Ronnie pointed out, and Dave Collett agreed, that the State Park will not be able
    to make a clean-up contribution in 2009, and that will impact FOCL’s budget.

    Clean-up is winding down; the weather and water temperature will determine
    when it is stopped. To date FOCL is underspent in the County’s budget for clean-up,
    though that money might be spent depending on how long clean-up continues.
    Ronnie called for a meeting of the Environmental Resources Enhancement
    Committee to discuss the construction of experimental fish habitats and fisherman
    involvement.  Shep Zedaker asked about the possibility of Ms. Pulaski helping the
    Coast Guard remove boating hazards during drawdown.  How long she will stay in
    the water is uncertain; it was suggested that Dublin Developer’s might also be
    willing to help. 

    Other Business:  There is no update on the Corps of Engineer’s Feasibility Report.
    It was voted that FOCL’s Christmas Party be held Dec. 11 at MK’s.  Mike Campbell
    with the Health Dept will be invited to speak about septic tanks at the Nov. meeting.
    Mike McLeod announced that the Planning District Commission has been awarded a
    grant to study sewering in the PDC area to look a decreasing bacteria loads.

    The meeting was adjourned.

    ———————————————————————————

    September

    Present:  Ron Powers, Darla Jennings, Bill Cunningham, Dave Collett, Ken Conner,
    Larry Moore, Mike McLeod, Cheri & Bob Strenz, Dean Jackson, Jackson Beamer,
    Dave Stevenson, Chris Meade, John Johnson, Laura Walters, Jeff Arnold, Ranny
    Akers, Pete Huber, Shep Zedaker, Laura Bullard, Robert Blankenship, Carol &
    Mike Hoffman, Bill Smith

    August 14, 2008, Board Meeting Minutes were approved with the following
    clarifications and changes:  Boating & Alcohol:  Boat drivers can be drinking, but
    are to be under the legal limit of intoxication. The Coast Guard is not involved in
    alcohol enforcement.  Committee Reports:  John Toothaker suggested that one—
    not each—committee be responsible for reporting each month.

    2009 Contributor Appreciation Day was proposed for Aug 15, 2009, at AEP’s
    picnic grounds adjacent to the dam. Ensuing discussion included adding more docks
    since the dock there is small; adding the Claytor Lake Sailing Association as a
    stakeholder to inform; and suggestions of other locations at which to hold the event,
    including the State Park, Harry DeHaven Park, and the new Boy Scout Aquatic Center.
    Dave Stevenson will provide a band; Jackson Beamer will take care of a raffle.

    Office of the Year Award:  Larry Moore sent a suggestion to Wes Billings that hunting groups be included in making the selection. Chris Meade volunteered to be on the FOCL committee considering the proposal.

    Income & Expense Report:  Correction was noted that Evan Walters, not Ethan, put
    membership letters together. There have been 16 new members since July 1, and
    $6795 in member contributions. Appalachian Power has contributed $20,000 toward
    clean-up.  Darla requested inkind forms for 2007-08.  General Fund Acct:  $21,333;
    with an additional $16,000 in restricted funds.

    Clean-up is currently at Carol Metz, and will finish there in one month if weather holds.They are working a two-man crew, since one man broke his leg twice on the job. Payrollto date this year:  $13,661.

    Tour of fishing holes was conducted the morning of Aug 14 to determine the impact of FOCL’s clean-up on fishing in the lake. Among those participating were Ron Powers, Mike Burchett, Tom Cole, Coach Lambert, John & Wanda Toothaker and John Copeland. It was discussed that many factors impact the quality of fishing at the lake. Ron recommended that FOCL create a couple mat-like structures of logs tied together and attached in coves as experimental habitat to see if they improve fishing. He also suggested targeting fisherman through a mailing to request participation and donations dedicated to improving fishing at the lake with FOCL contributions and participation.

    Pete Huber’s attendance was recognized. Thanks to FOCL’s change in Board meetings to Thursdays, he or Shawn Utt will be attending the meetings.

    Shep Zedaker asked on behalf of the Va Tech Sailing Club and Claytor Lake Sailing
    Association for FOCL’s assistance with a fall event (Sep/Oct) starting in 2009, that
    would include a cardboard boat race.  As indicated by general agreement among the
    Board members, Ronnie told Shep to count FOCL in.  Laura Walters volunteered to
    represent FOCL.

    The Board went in to Executive Session.  Upon coming out of Executive Session,
    the meeting was adjourned.

    ———————————————————————————

    August

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dave Stevenson, Dean
    Jackson, Mike Spraker, John Toothaker, Jeff Arnold, Jackson Beamer, Cheri Strenz,
    Wes Billings, Larry Moore, Ranny Akers, John Johnson, Harold Lambert, Mike McLeod,
    Dave Dobyns, Chris Meade, Bill Fintel, Tom Cole, Mike Burchette

    Opening Notes. Ronnie Powers called the meeting to order and thanked MK’s for
    providing the delicious Pizza & Salad for dinner. Beth Cade of the US Army Corps of
    Engineers had intended to be at the meeting but was unable attend. Pulaski County
    Manager Pete Huber also intended to participate in the meeting but was unable to
    attend due to another commitment. The June Minutes were approved as written.

    Executive Director Darla Jennings presented the financial report. The report was
    approved unanimously.

    Boating & Alcohol. Board Member and Officer in the Conservation Police Wes
    Billings was asked to address questions regarding alcohol consumption and boating.
    He stated the following:

    •Title 4.1305 applies to drinking in public and can be found in full detail online.
    •Alcohol within a boat is not considered drinking in public, but it is not recommended.
    •It is against the law for the driver of the boat to be driving while under the influence
    of alcohol.
    •A blood alcohol level of 0.08 is intoxication.
    •The Conservation Police is in charge of alcohol enforcement.

    Officer of the Year Award Proposal. Wes also presented to the board the idea
    of FOCL sponsoring an Officer of the Year Award–an annual award given to a
    peer-selected officer for the example set. Thirteen officers work the lake. The
    idea is for the award to be peer-chosen w/FOCL approving. It was expressed by
    Board members that this was not a good year to initiate this award in that the
    stepped-up presence of officers on the lake has not been seen as all that positive
    in that the officers have been a little brusque and perhaps too aggressive in
    checking on boaters. Some stakeholders, including members of the FOCL Board,
    have been stopped multiple times in concurrent days–not for infractions but for
    a check on the safety and qualifications of the boaters. It was pointed out during
    the discussion that this award could help the officers find the right balance
    between helping to strive for a safe lake and annoying stakeholders. A committee
    was formed (consisting of John Toothaker, Dean Jackson & Larry Moore) to study
    the proposal and make recommendations to the FOCL Board.

    Wes also pointed out that the officers on the lake come from 12 surrounding (some
    non-water) counties and better training on the best way to patrol the lake may be
    needed. But in the interest of Boating Safety, Virginia Law has tightened down since
    the passage of the new law and that’s why we’ve seen this increase in the presence
    of officers. Charlie Mullins is the supervisor over this area and Clark Green is the
    Regional Officer over the region. Supervisor Mullins can be reached at phone
    number 276-783-4860.

    Thanks to the BSA. President Ron Powers thanked Larry Moore, Boardmember
    serving as our liaison to the Boy Scouts of America, for the dinner and tour of the
    new Claytor Lake Aquatics Center on July 31, 2008.

    Aquatic Restoration Project Update. FOCL representatives met at the State Park
    Conference center with the US Army Corps of Engineers on July 22, 2008. In
    previous cost estimates supplied for the project, the Corps had missed the cost of a
    needed study of (Habit Evaluation Protocol at an approximate cost of $50,000). A
    public meeting updating stakeholders on the project tentatively set for August or
    September has been postponed to Oct or Nov. The board concurred that an update
    on the project is needed.

    A discussion of the First Annual Claytor Lake Poker Run was presented by Tom
    Cole & Mike Burchett of Rock House Marina. The Poker Run was declared a big success
    by those who participated. Forty-five boats participated with 120 hands played.  It was
    a great atmosphere and the weather was perfect. FOCL received $948 from the event.
    The FOCL Board thanked Tom & Mike for the contribution to the organization and for
    arranging and running such a fine event.

    Lake Clean-up. The Clean-up operation is currently working the State Park and will
    soon move to Hidden Valley. Twenty roll-offs of debris have been removed. This
    number is a little short of our average but the clean-up crew has also removed 508
    bags of trash–which is a significant number. It is estimated that 15 bags of trash
    are equivalent to one roll-off, so this translates to another 34 roll-offs. In addition
    24 tires and 2 hazmat items have been removed. Following Hidden Valley, the
    Clean-up Crew will move to the Carol Metz property.

    It was suggested that we have a community event for clean up similar to what the
    National Committee for the New River does.

    FOCL Board Member and AEP Representative on the Board Teresa Rogers reported
    through Darla Jennings that $20,000 has been approved from AEP to support FOCL’s
    clean-up efforts.

    The Shoreline Management Committee has cruised the lake to study debris
    management. It was pointed out that certain coves will remain debris filled as it’s
    considered a natural ecological process. The Carol Metz property was pointed out
    as a natural debris catch area. While cruising the lake, the devastation in the
    hemlock tree population due to the wooly delgin insect was noted (it’s the white
    powdery bug seen in the area). Hydrilla issues were not discussed during the cruise;
    it was noted that bass fisherman do not regard hydrilla as a negative because it i
    ncreases the habitat for fish.

    Contributor Appreciation Day.  Since it has been 6-7 years since we last had a
    Contributor Appreciation Day, Dean Jackson suggested we have another. At the last
    one, we christened the Miss Pulaski County. A motion was passed to set one up.

    One man’s debris is another man’s structure…President Ron Powers introduced
    to the Board Coach Harold Lambert, a well-known crappy fisherman. Coach Lambert
    pointed out that fishermen do not approve of our clean up program because it
    removes “structure.” Fisherman refer to natural debris in the water as “structure”
    because fish use it as a refuge and it promotes fish habitat. He pointed out that
    fisherman in general do not have the appreciation of FOCL as one might imagine.

    Discussion ensued: It was agreed that FOCL’s goal is to promote a healthy lake and
    that all Claytor Lake Stakeholders may not agree as to what constitutes a “healthy
    lake.” But a lot of what has been done by FOCL up to this point in terms of clean up
    is from a view to promoting a clean lake as perceived by property owners. It was
    agreed that FOCL wants to do the right thing when it comes to the Lake and that
    fisherman, and their thoughts, should be included in the pursuit of a healthy lake
    and the FOCL Board welcomes their input and participation in our endeavors.

    FOCL Vice President Jackson Beamer pointed out that if you have property on the
    lake, debris is not considered “structure” but something that is unsightly and
    dangerous and lowers the value of the property around the lake in that it inhibits
    boating and swimming and makes human activity on the lake dangerous and
    unpleasant. It was concluded that FOCL’s goal overall is to do the right thing; but
    what that is, is not always clear. But ultimately the FOCL goal is a balanced view
    of what constitutes a healthy lake.

    Committee Reports. John Toothaker suggested that we create a more formalized
    structure for the board meetings so that one committee is responsible for reporting
    a month; it was noted that this approach could promote activity in the committees
    and promote better communication within the organization.

    The meeting was adjourned.

    ———————————————————————————

    June

    Present:  Ronnie Powers, Darla Jennings, Shep Zedaker, Larry Moore, Dean
    Jackson, Dave Collett, Dave Stevenson, Laura Walters, Jeff Arnold, Keith Keiper,
    Mike McLeod, Jackson Beamer, John Toothaker, Wanda Toothaker, Mary Rhoades,
    Cheri Strenz, Bob Strenz, Tom Cole, Mike Burchett, Laura Bullard, John Copeland

    Minutes of the May 13, 2008, Board meeting were approved as written.

    DEQ’s 2008 Water Quality Draft Integrated Report of all assessed waters in
    Virginia will be presented at a public meeting 7 p.m., June 24, at DEQ’s Roanoke
    Office.

    July 6th Boat Parade: postcards were mailed and fliers are available for posting.

    Board meeting date change to the second Thursday of the month was proposed
    to avoid conflict with County meetings on the second Tuesday.  Motion was made
    and passed that Darla email proposal to all Board members and request vote by
    email; majority vote will determine change.

    Pulaski Co’s Comprehensive Plan:  Laura B announced that the County’s
    Comprehensive Plan for the Central Area including the north shore of the lake is
    next to be worked on by the Planning Commission.  The South Area including the
    south shore of the lake has already been approved by the County’s Board of
    Supervisors.  Participation in the planning process is encouraged.

    Income/Expense Report was approved as written. General Fund:  $17,296.30.
    Philip Martin will do financials for year ending June 30, 2008. Membership letter
    is being worked on by Charles Warren and will be sent out ASAP. Dean Jackson
    collected $372 worth of scrap metal at Big Hole Hollow for FOCL. Claytor Lake
    State Park Festival June 7 contributions totaled $642. Darla met with Mallard
    Point on June 6 to encourage participation in FOCL.

    Clean-Up: Ronnie, Darla, Jeff, Laura W, Dean, Mike S, Jackson, and John T burned
    1200 tons of debris at Big Hole Hollow June 5. Burning is not ideal, but another
    viable option has not been found.  The question of burning treated wood from
    abandoned docks arose; no one knew if it is prohibited.  Miss Pulaski’s engine is
    being repaired.  Three employees are being hired, and clean-up is set to start June
    16 at Harry DeHaven Park, and continue up the lake with stops in Peak Creek. The
    lake is extremely clean due to no recent storm events. 

    AEP Debris Study Group will visit the lake June 11 to help determine guidelines
    for areas to be cleaned and areas to be left with debris to provide natural habitat.

    Aquatic Restoration Feasibility Study partners Corp of Engineers, AEP, FOCL,
    Pulaski Co, DCR and Isaac Walton are meeting June 11 to discuss completion and
    report of the feasibility phase.

    Shoreline Management Plan Group will meet June 20 at 9 a.m. at AEP’s Pulaski
    Service Center. Participation is encouraged. 

    Hydrilla:  Ronnie reported that shoreline property owners are grouping together to
    have Skip Wiegersma treat hydrilla for $1.49/1’x40’.  According to Larry, Lloyd
    Hipkins at Va Tech is someone to contact about other invasives such as curly pond
    weed.

    Sea Scout Program Sponsorship:  Motion was made and passed that FOCL sponsor
    a Sea Scout Program at Claytor Lake;  Shep, Dave C, and Laura W will serve as
    committee members. 

    American Heritage Paddle of the New River to commemorate the 10th anniversary
    of it’s designation as an American Heritage River began at the headwaters of the New
    in North Carolina and will continue into West Virginia.  A “passing of the paddle”
    ceremony is scheduled at Claytor Lake State Park June 13 beginning at 5 p.m.

    The Board then went into Executive Session.  Following the session, motion was made
    and passed that Ronnie contact prospective Board members about joining the Board.

    The meeting was adjourned.

    There will be no July Board meeting.

    ———————————————————————————

    May

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dave Stevenson, Dean
    Jackson, Mike Spraker, John Toothaker, Laura Walters, Jeff Arnold, Jackson,
    Beamer, Bob and Sherry Strenz, Dave Collett and Wes Billings

    Ronnie Powers called the meeting to order and congratulated Darla for her 10th
    year anniversary with FOCL.

    The April Minutes were approved unanimously.

    Alan and Bill are working to review the Bi-Laws.  We also are looking at the list of
    Board members and need to decide what to do about inactive members.  We have
    17 active members and can have 25-30.  Alan will report next meeting on this for
    us to make a decision and take action.  WE will also have elections next meeting. 

    Ronnie encouraged everyone to think of who they know that might be good active
    members.

    Dean and Laura updated everyone on the Fourth Boat Parade.  It will be on Sunday
    the 6th of July at 2:00 pm and begin at the state park.  The parade will be the same
    route as last year.  Laura noted that participation has dwindled and suggested that
    we send postcards to our mailing list to encourage participation.  Laura will donate
    the postcards.  This motion to send postcards to those on our mailing list was
    approved.  Laura will email advertising flyer for everyone to post.  Sponsors need to
    be turned in to Laura by the end of the week.

    Darla presented the income and expense report.  The largest expense was $1790 for
    new maps.  This report was approved unanimously.

    Ronnie noted that with Mary Rhodes leaving, the Environmental Resources Enhancement
    Committee needs a new Chairperson.

    We have sent AEP a letter requesting that they fund half of clean up.  The county is
    funding the other half.  AEP suggested that we present clean up as a program for them
    to fund as their budget has already been set.  We are in the process of doing this.  We
    also requested part-time funding for the Executive Director position.  Clean up will begin
    June 14th on the upper end of the lake in the Peak Creek and Harry DeHaven areas.
    Ads are out for employees and the county has been notified.  The annual labor cost of
    clean up is approximately $30,000.00

    We will receive bi-monthly reports on labor costs this year from the county so as to
    monitor and not overspend.  We will be burning this Thursday at Carol Metz’s and then
    Big Hole Hollow.  There is approximately 1170 tons to be burned.

    Darla has a sign up sheet for the June 7th Festival at the State Park.  Sign up to help,
    please.

    Friday June 14th will be the American Heritage Paddle Run, which will float the entire
    New River.  John Copeland is working on this and there will be more info to come.

    Laura Bullard noted that our meeting time was the same as the County Planning
    Commission.  If we were interested in changing our meeting time, perhaps more of
    the county officials could attend.  Discussion ensued and Ronnie was asked to check
    with some of the county officials to see if they would in fact attend if we changed our
    meeting time.  We will discuss again next month.

    The meeting was adjourned at 8:15.

    The next meeting will be at the New Boy Scout Aquatic Center.

    ———————————————————————————

    April

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Ranny Akers, Mike
    Spraker, John Toothaker, Mike McLeod, Larry Moore, Dean Jackson, Alan Stratton,
    Dave Stevenson, Larry

    Minutes of the March 11, 2007 Board meeting were approved as written.

    Financial Resource Report
    •Income/Expense Report was reviewed by Darla Jennings.
    •Total income since last report $3,058.92
    •Two largest parts of income: $1,300 dividend check from endowment plus
    $1,325 membership income.
    •General Fund account:  $22,162.25
    •Upcoming expenses:  $1,790 for 500 maps to get through the 2008 water season
    were ordered. The maps are geographically the same as our previous maps but
    have a different cover that is not FOCL-oriented. However we will be affixing FOCL
    stickers on the front in order to tie the maps to us.
    •It was noted that 1000 maps will last about 2 years thus the decision to order the
    500 to get us through this year while we undertake the effort to update and
    improve the map to have the entire lake on one side.
    •It was noted that the establishment “Awful Arthur’s,” in Roanoke has our map
    hanging on their wall.
    •Additional expense: FOCL placed an ad in a recent Roanoke Times in the section
    “Discover the New” for $250.
    •Larry Moore moved that the Financial Report be approved as written. Seconded
    and approved.

    Sea Scouts at Claytor Lake
    •Larry Moore, FOCL Board member and representative of the Boy Scouts of America,
    made a presentation regarding BSA activity at Claytor Lake.
    •An effort is being made to establish a Sea Scout Base at Claytor Lake. Larry proposed
    that FOCL be a sponsor of the organization. Cost for sponsorship is $20/year.
    Sponsorship responsibilities of FOCL would be to provide 2 committee members to a
    committee of 5 that oversees the Claytor Lake Sea Scouts in their endeavors.
    •The Sea Scouts organization is youth-driven and runs all year. Starting membership
    likely to be 5-10 Scouts. FOCL’s commitment would be more time-based, less financial;
    the 5-person committee (with 2 FOCL members) would guide the Sea Scouts as they
    develop their self-directed program.
    •Conrad’s Marine has agreed to become a sponsor. If FOCL also becomes a sponsor,
    Conrad’s & FOCL would “own” the charter of the Claytor Lake Sea Scouts Program.
    •Discussion ensued regarding sponsorship. It was decided to table the discussion to a
    future meeting after fully examining the responsibilities that FOCL would be undertaking.
    •The June FOCL Board Meeting will be held at the new BSA Aquatic Center. Dinner will
    be served.

    Executive Session
    President Ron Powers asked the board to go to executive session to discuss Board
    Member issues. Larry Moore moved that we go to executive session. Seconded and
    approved. A motion was made to leave executive session. Seconded and approved.

    Larry Moore moved to accept the resignation of boardmember Mary Rhoades while
    thanking her for her service to the Friends of Claytor Lake. It was also noted that
    she would be welcome and encouraged to attend future Board Meetings as her
    schedule permitted. Seconded and approved.

    The meeting was adjourned.

    ———————————————————————————

    March

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Jeff Arnold, Laura
    Walters, Laura Bullard, Mike Spraker, John Johnson, Robert Blankenship, John
    Copeland, Jackson Beamer, Dave Stevenson, Ranny Akers, Alan Stratton, Dean
    Jackson, Shep Zedaker, Mary Rhoades, John Toothaker, Wayne Alexander, Dave
    Collett, Mike McLeod, Wes Billings

    Minutes of the Feb 12, 2008 Board meeting were approved as written with one
    opposed.

    Income/Expense Report for Feb 12 to Mar 11, 2008 was approved as submitted.
    General Fund Acct:  $20,721.95.

    National Committee for the New River has requested a donation in exchange for
    providing FOCL one full page in their quarterly publication.  FOCL’s logo will appear
    as a sponsor. Ronnie’s recommendation to donate $500 was approved by the Board.
    FOCL will request that our mailing list be added to their mailing list, and that they
    link our website.

    Board Orientation:
    FOCL PowerPoint Presentation by Laura Walters was reviewed and updates were
    suggested.
    Organizational Chart was reviewed by John Toothaker and changes were suggested.
    2007-08 Budget was reviewed by Bill Cunningham with discussion of various line
    items.
    Code of Ethics and Policy Statement was reviewed by Alan Stratton.  Motion was
    made and passed that Board members sign and return them to Darla Jennings at
    Board meeting; Darla will email copies to Board members to print off for their binders.
    By-Laws:  Within the next 90 days, Alan Stratton will compare current By-Laws
    against most recent Strategic Plan to make changes for Board to review.
    Strategic Plan from Feb 2007 was distributed and aspects were highlighted by Ronnie.
    Discussion ensued as to the need for committees to establish benchmarks for objectives;
    for all important FOCL documents to include original adopted dates and subsequent
    amended dates; and for the maintenance of a list of important documents.

    The meeting was adjourned.

    ———————————————————————————

    February

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Jackson Beamer,
    Ranny Akers, John Johnson, Dave Collett, Jeff Arnold, Mike Spraker, John
    Toothaker, Mike McLeod, Mary Rhoades, Larry Moore, Dean Jackson, Alan
    Stratton, John Copeland, Dave Stevenson, Joan Stevenson, Dr. Carolyn Thomas,
    Laura Bullard, Jack Reau, Phillip Martin 

    Judy Furr, who recently passed away, was recognized as a charter FOCL Board
    member, as noted in FOCL’s meeting minutes of January 1993. Minutes of the
    November 13, 2007 Board meeting were approved as written. 

    Financial Resource Report. Financial Statement for year ended June 30, 2007 was
    reviewed by Phillip Martin, CPA, and accepted as written.Income/Expense Report
    for Nov 13, 2007 to Feb 12, 2008 was reviewed by Darla Jennings and accepted
    as written.  General Fund account:  $24,028.29.  The only outstanding bill is $2700
    due Ferrum College for water quality monitoring.Restricted Funds placement:  Bill
    Cunningham reported that $9600 in restricted funds has been invested in a 6 month
    CD at 4.69%.  The principle, which can be borrowed against, is temporarily restricted
    by AEP; the interest is not restricted. 

    Environmental Resources Enhancement—Ferrum College 2007 Water Quality
    Report
    :Dr. Carolyn Thomas reported better water quality for 2007 than last year
    due to the drought and resulting lower non-point source run-off.  Bacteria levels
    were well within health standards, and water quality is being well maintained.  
     

    Membership Committee. A Code of Ethics and Policy Statement developed by the
    Committee with Alan Stratton’s help were accepted by the Board as presented.
    Board Orientation is scheduled for the regular FOCL Board meeting March 11, 2008;
    all Board members are asked to attend and bring their binders. 

    New River News, a publication by the National Committee for the New River, was
    brought to the Board’s attention by Ronnie Powers because of our overlap in interests,
    and as an example of a quality publication FOCL may wish to emulate. Dave Collett
    suggested that FOCL ask about contributing articles to the New River News. Discussion
    was also held about encouraging public participation in FOCL’s clean up efforts on the
    lake.

    The meeting was adjourned.

    ———————————————————————————

    Meeting Cancelled for January 2008

  • November

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Jackson Beamer, Dean
    Jackson, Mike Spraker, Laura Bullard, John Johnson, Dave Collett, Mike McLeod,
    Mary Rhoades, John Toothaker, Alan Stratton, Larry Moore, Dave Stevenson

    Minutes of September 11, 2007, Board meeting were approved as written.

    Directors’ & Officers’ Insurance:  Bill Cunningham summarized policy coverage.
    Following discussion of the Board’s degree of risk and need for insurance, a decision
    was tabled until the January meeting at which time Alan Stratton will report on his
    research of the issue.

    Organizational Chart:  John Toothaker was commended for his fine work.  The chart
    will be on FOCL’s website.

    Financial Resource Report:
    Darla Jennings reported that FOCL owes Gary Roseberry $900 in reimbursements,
    and Ferrum one-half of the amount for water quality monitoring when their report
    is received (due in January).
    General Fund:  $26,553.07.
    The Finance Report was approved as written.

    Drawdown letter to Appalachian Power encouraging the resumption of drawdowns
    in the future was approved as written.

    Clean-up:  The Board went into Executive Session to discuss clean-up.  After coming
    out of Executive Session, a motion was made and passed that FOCL settle up with
    Pulaski County for the 2007-08 clean-up budget over-run up to $10,000. 

    Christmas Meeting & Dinner:  Dec 11, 6 p.m. at MK’s Gourmet Pizzeria.  Cost of $25 per person will not include alcohol.  Fish, primerib and chicken will be on the buffet.  A motion was made and passed that FOCL pay for invited guests.

    The meeting was adjourned.

    ———————————————————————————

    Meeting was cancelled for October

    ———————————————————————————

    September

    Present: Ronnie Powers, Darla Jennings, Bill Cunningham, Mike Spraker, Robert
    Blankenship, Dave Collett, John Johnson, Dean Jackson, Alan Stratton, Dave
    Stevenson, John McMullin, Charlie Warren, Shep Zedaker, Laura Bullard, Alan
    Graybeal

    Minutes of August 14, 2007 Board meeting were approved as written.

    Directors’ & Officers’ Insurance: In Henry Leonard’s absence, Darla presented a
    proposal from The Cincinnati Insurance Companies for $1 mil D&O liability coverage
    for $750 annual premium. The Board asked Darla to contact Henry for a list of
    what the policy specifically covers, and to contact Pulaski Co. attorney and staff to
    clarify coverage under the County.

    Financial Resource Report:
    Income/Expense Report was approved as written.
    General Fund: $29,998.04
    Clean-up expenses 7/1/06-6/30/07: $14,749.72; since 7/1/07: $1,176.05
    FOCL is paid up for its portion ($6700) of the Feasibility Study of the Aquatic
    Ecosystem Restoration Project; Ronnie anticipates the next phase (Engineering
    and Design) to be considered next spring.

    Organizational Chart: Darla will email to Board members.

    Inkind Reports from Board members needed.

    Communications Report:
    Membership letter results: 91 donations to date; 32 new members.

    E-news: Dave Stevenson reported 240 subscribers. Templates are available for
    a small monthly fee that provide a more professional look and simplify maintenance
    of subscribers. The Board approved Dave’s further exploration of templates. Dave
    will send E-news rough drafts to all Board members before sending out final drafts.

    Neighborhood Captain Report: Dave Stevenson reported that his neighborhood
    meets annually, and they are spending a lot of money to clean up debris that
    continually washes into their cove. Discussion was held as to how to get approval
    for a boom barrier they would like to use.

    Clean-Up: The crew is leaving Peak Creek and is going to the State Park. It is going
    well and 630 tons have been collected to date.

    Drawdown: An email from Teresa Rogers of AEP proposed starting drawdown Nov
    19, reaching 5′ by Nov 24, and starting refill on Dec 8, contingent on sufficient inflow.
    The Board approved the dates.

    The meeting was adjourned.

    ———————————————————————————

    August

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Mike Spraker, Ranny
    Akers, Dean Jackson, John Johnson, Larry Moore, Mike McLeod, Mary Rhoades,
    John Toothaker, Shep Zedaker, Paul Caruso, Laura Bullard, John Copeland

    Minutes of June 12, 2007, Board meeting were approved as written.

    Boat Parade July 1, 2007, had a good turn out and went very well. Darla has
    sponsor appreciation plaques and donation letters to be distributed by Board
    members who solicited sponsorships.

    Organizational Chart was developed and presented by John Toothaker based on
    FOCL’s recent strategic planning. John was commended for his work.  He asked for
    review and feedback..

    Year End Report for year ending June 30, 2007, presented by Darla showed FOCL
    in good financial shape having done better than budgeted, thanks, in large part to
    the response to last year’s membership letter and State Park Festival donations.
    The report was approved as written. 

    Income/Expense Report was approved as written. General Fund:  $30,240.45
    Community Foundation Report shows the Endowment at $18,630.

    The 1200 membership letters sent this fiscal year resulted in 77 donations at an
    average of $130/donation; there were 22 new member donations.  Discussion was
    held regarding including boat owners who are not lake property owners in membership
    mailings. Darla would like to explore investment of FOCL funds. Ronnie reminded the
    Board that funds will be needed if the Ecosystem Restoration Project goes forward with
    the next phase. 

    Inkind Forms are requested by Darla for hours and services donated 7/1/06–6/30/07.

    Boater Safety:  Dean Jackson provided copies of House Bill No 2374 which was passed requiring phasing in of boater safety education.

    Wishing Well Donation of $145 by Shiloh Christian Churches Bible School was presented by Dean Jackson.

    Hydrilla:  Mike Spraker reported that in mid July Skip Wiegersma treated for hydrilla using the herbicide Komeen at his place, the Fintel’s, Water Front Farms, Blackberry Ln and the State Park.  He stated the treatment was effective and hydrilla growth was less than prior years.

    Clean Up:  Ronnie reported that a three man crew of employees is working with Gary
    Roseberry.  They started at the dam and are now at Harry DeHaven; they collected 26
    loads.  They will be going to the Park.

    Drawdown:  Discussion was held regarding the timing and depth of drawdown this year. Laura Bullard was asked to contact Teresa Rogers with AEP for more information before the Board makes its recommendation at the next Board meeting.

    Commendation:  On Shep Zedaker’s recommendation, Ronnie was commended for the quality of his presentation on FOCL to the District 8 Coast Guard summer meeting.

    The meeting was adjourned.

    ———————————————————————————

    June

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, John Johnson, Jeff
    Arnold, Laura Walters, Alan Stratton, Mary Rhoades, Dean Jackson, Jackson
    Beamer, Dave Collett, Lou Conner, Ken Conner, Judy Wolford, John Toothaker,
    Larry Moore, Shep Zedaker, Dave Stevenson, Mike McLeod, Teresa Rogers, Ranny
    Akers, Laura Bullard

    Minutes of April 10 and May 8, 2007, Board meetings approved as written.

    Priority Area Reports (Committees):
    Financial Resources:  Income/Expense report approved as written.
    General Fund:  $8,015.39
    Approximately $800 in donations received during CLSP Festival, June 9.

    Organizational Development:  Please put up boat parade fliers; contact Laura
    Walters for more. More prizes need to be donated.  A meeting will be held at MK’s
    Thursday, June 14, at 6:30 to discuss boat parade and Code of Ethics.

    Environmental Resources Enhancement:
    Clean up process:  A 2-man crew has been hired to work with Gary Roseberry;
    they will start Friday, June 15, near the dam.

    Communications, Education and Public Relations:
    Remainder of Board meeting taken preparing membership letters for mailing.

    Meeting adjourned.

    July 10, 2007, Board meeting cancelled.

    ———————————————————————————

    May

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dean Jackson, John
    Johnson, Mike Spraker, Alan Stratton, Laura Bullard, Teresa Rogers, Mike McLeod,
    Krystal Kearns, John Toothaker, Dave Collett, Mary Rhoades, Dr. Carolyn Thomas

    Minutes of April 10, 2007 Board meeting will be reviewed at next Board meeting. 

    Ferrum College 2006 Water Quality Monitoring Report:  Dr. Carolyn Thomas
    gave Claytor Lake an overall “good report card” for 2006 water quality.  E. coli
    levels were below minimum state standards. The Trophic State Index (TSI), which
    combines Chlorophyll A, Total Phosphorous and Seechi (visibility) Depth readings,
    has increased slightly every year to 54.8 for 2006. According to Dr. Thomas
    everyone is working to keep the TSI increasing at a natural rate and not have it
    accelerated by human causes. 

    Landowner and Fishermen Issues PowerPoint Presentation by John Toothaker
    was reviewed by the Board. John asked for feedback and stated the finished product
    will be presented to fishing clubs. Darla reported that printing 1,000 copies of the
    Claytor Lake Guide will cost $326 and the Bass Federation will pay $250 of that cost.

    New River Symposium will be held at Radford University May 31 through June 2
    and there is one free admission available through FOCL for Thursday and Saturday.

    Organizational Development, Code of Ethics Review:  Alan Stratton will work
    with Dean Jackson to build on FOCL’s draft Code.

    Financial Report: approved as written.

    General Fund: $14,785.37

    Other Business:  Armed Forces Day Celebration will be held at the State Park May
    19 starting at 2:00.

    The meeting was adjourned.

    ———————————————————————————

    April

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dean Jackson, Laura
    Walters, Jeff Arnold, John Johnson, Wayne Alexander, Laura Bullard, Mary Rhoades,
    Mike Spraker, Ranny Akers, Jackson Beamer, Mike Whitmore, Dave Stevenson,
    Larry Moore, John Toothaker

    Minutes of March 13, 2007, Board meeting were approved as written.

    Strategic Plan has been emailed to everyone.  Ronnie stressed the importance of
    committees working on their respective goals and objectives.

    2007 New River Symposium at RU, May 31-June 2. Dr. Rick Van Noy provided
    information and encouraged FOCL’s support and participation.  Board approved
    sponsorship and exhibit for $500, to include registrations for 5: Darla, Laura W.,
    Mary, Dave S., Ronnie.

    Committee Reports:
    Organizational Development:
    Code of Ethics Review:  
    Copies distributed by Dean who asked for reactions via
    email.  Alan will be presenting his review to the Board at a later date.
    Directors’ & Officers’ Insurance:  Darla will get Kent Welsh’s help completing the
    application and submit for a quote.  Pulaski Co. insurance will cover FOCL events
    which involve Miss Pulaski (e.g., boat parade).
    Board of Directors:  Certificates of Appreciation will be given to members leaving
    the Board:  Randy Tucker, Larry Bandolin, Gary Weddle.
    Boat Parade Update: Sunday, July 1 @ 2 p.m.  New prize category changed to Best
    Team Spirit. Donated prizes are requested; Dean will email a list of previous sponsors.
    A budget is needed for decorating Miss Pulaski.  Committee will meet May 17 @ 7:00
    at MK’s; everyone is invited to attend.  Inclusion of Miss Pulaski in Pulaski’s July 4th
    parade was also discussed; all Board members and their families are encouraged to
    participate.

    Financial Resources Committee:  Darla reported $4,500 will be coming from the
    County for clean-up; they will be hiring 3 people in addition to Gary Roseberry.
    projected kick-off is May 15; all equipment has been repaired.

    Financial Report:  approved as written.
    General Fund:  $16,506.20
    Endowment:  $18,630.00 as of 12/31/06.  Distribution of $640 anticipated in May;
    Board needs to decide what to do with it.
    Restricted Funds:  $9,600 for investment only.  Committee is looking at best way
    to maximize return on the money.

    Claytor Lake Guide to be printed; Bass Federation will reimburse half the cost and
    distribute at bass tournaments.

    Membership letter to go out in May will be written by Charles Warren.

    Communications, Education and Public Relations Committee:  Laura W. reported
    on the Clean Community Council which met last week; Ronnie did a nice presentation
    on behalf of FOCL’s Road Committee.  The State Park Rd will be cleaned up one time a
    week, spring to fall.  FOCL’s lake clean-up has been funded through the Clean Community Council’s budget.  A clarification of their budget is being worked on.

    Environmental Resources Enhancement: Goals will be emailed to Board members.
    Ferrum will do water quality monitoring presentation at May’s Board meeting.  Eight
    applications have been received for 3 openings for clean-up; $9/hr; 90 days of work.

    Other Business:

    AEP relicensing work study update meetings will be held at AEP’s Pulaski Service
    Center, May 16 and 17.

    Coast Guard vessel examination:  initially April 21; followed by two per month.

    Boater Safety classes:  Mary suggested information on them be included at FOCL’s
    booth at the New River Symposium.

    FOCL committees:  All Board members are expected to be on at least one committee; Ronnie also encouraged non-Board member participation on committees.

    The Board then went into Executive Session.

    New Board members approved by the Board:  John Toothaker, John Copeland and
    Mike McLeod.

    The meeting was adjourned.

    ———————————————————————————

    March

    Present:  Ronnie Powers, Darla Jennings, Jackson Beamer, Laura Walters, Jeff
    Arnold, John Johnson, Mary Rhoades, Sherry Strenz, Dean Jackson, Dave Stevenson,
    John Toothaker, Dave Collett, Henry Leonard, Bill Cunningham, Sheldon Matzie, Alan
    Stratton, Laura Bullard, Mike Whitmore, Gary Ellerman, Elden Horton

    Minutes of January 9, 2007, Board meeting were approved as written.

    Executive Director’s Report:

    Financial Report:  Approved as written

    General Fund:  $17,001.11
    The following upcoming events were brought to the Board’s attention:  3/16 Open
    House at National Committee for the New River; 3/24 Boater Safety Class; 4/10-12
    Environment Virginia Conference; Water Quality monitoring begins in May; 6/9 Claytor
    Lake Festival (FOCL will have a booth); 4th of July Boat Parade (Committee needs to
    meet).  A late fall ‘07/spring ’08 fundraiser was suggested; Board will take into
    consideration.  Permission to restock FOCL shirts was granted by the Board.

    Directors’ and Officers’ (D&O) Insurance Review by Henry Leonard of BB&T.
    Nonprofits have some protection from suits, but D&O Insurance is advisable.  Premium
    estimated at under $1500 for ∏ to $1 million coverage ($1,000 deductible).  Clean-up
    is covered by Pulaski Co.  Board approved motion to complete D&O application to get
    quote and policy to see what it covers; copy of County insurance policy also to be gotten to see how it covers FOCL.

    Strategic Plan Review: Gary Ellerman has provided a draft from the Feb 11 retreat;
    completion of Appendix C (identifying goals and objectives under each priority area)
    will create strategic plan.  Ronnie requested that existing committees, which correspond with priority areas, identify respective goals and objectives at their next meetings.

    Code of Ethics Review:  Alan Stratton affirmed the importance of a Code of Ethics; he will continue his review of FOCL’s proposed Code with the aide of a book he has ordered.

    Board of Director Listing:  Inactive Directors will be called to ascertain their continued participation.

    Clean Community Council was contacted by Laura Walters regarding cleaning up the
    State Park Rd; they have agreed to do so.

    Boater Safety Class needs a part-time instructor; contact Robert Blankenship.

    US Coast Guard Auxiliary Boat Inspections is being headed up by Mike Whitmore;
    dates April through Sept have been set and will be publicized.

    New River Watershed Roundtable:  Laura Bullard has asked their support in securing grants for erosion control.

    Environmental Resources Enhancement Committee:  Mary Rhoades distributed a list of goals suggested by the Committee and asked for review and feedback.

    National Committee for the New River:Elden Horton introducedthe 30-year old
    organization aimed at protecting the New River.

    Meeting was adjourned.

    ———————————————————————————

    Meeting was cancelled for February

    ———————————————————————————

    January

    Present:  Ronnie Powers, Darla Jennings, Ranny Akers, Robert Blankenship, Alan
    Stratton, Dean Jackson, Shep Zedaker, Dave Stevenson, Gary Roseberry, Larry
    Moore, Mary Rhoades, Dave Collett, Gary Ellerman, Mike Whitmore, Jeff Arnold,
    John Johnson, Mike Spraker, John Copeland, Bill Cunningham, Laura Bullard

    Minutes of November 14, 2006 Board meeting were approved as written.

    Executive Director’s Report:
    Financial Report:  Approved as written.
    General Fund:  $12,801.73
    Financial report for year ending June 30, 2006 prepared by Kent Welsh was
    distributed and discussed.  Other than usual operating expenses, FOCL is
    presently debt-free. 

    VDGIF:  John Copeland with Virginia Department of Game and Inland Fisheries
    presented on fish habitat.  Discussion was held as to how to mitigate lack of
    cover in Claytor Lake.

    New Board Members Robert Blankenship, Shep Zedaker, Larry Moore, Johnson
    and Teresa Rogers were inducted. 

    Board Retreat:  FOCL’s Strategic Plan and By-Laws will be reviewed with Dr.
    Gary Ellerman as facilitator.  Tentative dates of Feb 11 or 18 selected.  Dave
    Collett will check availability of new State Park center.

    Gary Roseberry was presented with a FOCL t-shirt and monetary bonus in
    recognition of his hard work and dedication to FOCL’s clean-up operation.

    AEP:  Teresa Rogers announced that Relicensing Studies kick-off meetings will
    be held Jan 24 and 25.  Consultants will go over studies and schedules.

    Other Business:  Ronnie Powers asked the Board to be thinking of ways to
    acknowledge the Bullard family for placing their property under conservation
    easement.  Robert Blankenship announced that House Bill 1627 mandating
    boater education is now before the Virginia legislature.  Shep Zedaker
    suggested that, as part of Relicensing, FOCL encourage navigational marking
    of the lake according to Coast Guard standards.

    Meeting was adjourned.

  • November

    Present:  Ronnie Powers, Darla Jennings, Alan Stratton, Mike Spraker, Dave
    Collett, Mary Rhoades, Jackson Beamer, Carol Jackson, Ranny Akers, Laura
    Walters, Jeff Arnold, Laura Walters, Sharon McGuire Dave Stevenson, Sherry
    Vandyke, Bill Cunningham, Mike Whitmore, Teresa Rogers, Wayne Alexander,
    John Johnson, Betty Johnson

    Minutes of October, 2006 Board meeting were approved as written.

    Financial Report:  approved as written. General Fund:  $23,663.87. $9,600.00
    of the General Fund balance is restricted funds.

    Committee Reports:
    Membership: The committee is working on a Board Member Code of Ethics.
    The board was given a copy and asked for comments and /or suggestions to
    be emailed to Darla for discussion at the January meeting.
    Education:  Laura Walters discussed the grant with Boat US for the safety
    brochures and signage for all public boat ramps.
    Clean-up: Gary Roseberry reported that 50 containers were removed from
    the lake during clean up and discussed the equipment problems that we had
    which caused delays in getting started.  Plans are to work on the equipment
    through the winter so that we will be ready to go by June 1, 2007.  Ron Powers
    said that we will revisit the work plan of our clean up model prior to the next
    season.

    Robert Blankenship was appointed to represent FOCL in regard to VA Safe
    Boating Alliance Bill.

    Sherry McGuire asked if FOCL could somehow help with clean up of State Park
    Road.  She and other businesses would be willing to help if FOCL could organize.
    Ronnie suggested that a task force committee be appointed to address these
    issues.  Sherry McGuire, Laura Walters, Ranny Akers and John Johnson agreed
    to make up the task force.

    Laura Walters agreed to represent FOCL on the Clean Community Council.

    Meeting was adjourned.

    ———————————————————————————

    October

    Present:  Ronnie Powers, Darla Jennings, Dave Stevenson, Laura Walters, Jeff
    Arnold, Larry Moore, Mary Rhoades, Alan Stratton, Laura Bullard, Dean Jackson,
    John Johnson, Robert Blankenship, Mike Spraker, Joe Revard, Carolyn Revard

    Minutes of September 12, 2006 Board meeting were approved as written.

    Executive Director’s Report:
    Financial Report approved as written. General Fund:  $16,292.03. Endowment:
    $14,780. Total Value of 2006 Contributed Services (In-Kind):  $222,925. Income
    expected:  $10,000 from State Park for clean-up. Disbursements expected:
    $6,700 to Co. for Feasibility Study; $2,300 for water quality monitoring; $1,700
    to Kent Welsh for financials. Donation from lake homeowner Brenda Turner of
    $9,600, to be invested. Finance Committee will explore investment options and
    make a recommendation to the Board.

    November 14 Board meeting to be held at State Park’s new conference center.

    Ferrum College’s Environmental Symposium Nov. 8, 9, 10; FOCL representatives
    requested.

    Boy Scouts:  Board representative Larry Moore gave a presentation on the
    development of the Claytor Lake Aquatics and Adventure Base of the Blue Ridge
    Mountains Council Reservation in Pulaski Co. The Aquatics Base Central Building
    is expected to be completed by next spring. 

    Committees:
    Membership:  Dean Jackson reported they are working on a Board member
    Code of Ethics, and a community action plan.
    Education:  Plans to meet November 1, 2006.

    Clean-Up:  According to Ronnie Powers, we are “limping through” the end of
    clean-up season, and the clean-up model has failed; meetings will be held this
    winter to re-create a model that works.  When questioned about the impact of
    lake relicensure on clean-up, Ronnie responded that FOCL is asking AEP to
    consider creating an upstream catch-basin for debris as other reservoirs have
    done.

    Board December meeting and Christmas Party will be held December 12.
    The Board voted unanimously to go to MK’s on Claytor Lake Park Rd for buffet
    dinner if it can be worked out by MK’s. The Board then went into Executive
    Session to discuss membership. Following Executive Session, the Board voted
    unanimously to seat RObert Blankenship and John Johnson on the Board. The
    meeting was adjourned.

    ———————————————————————————

    September

    Present:  Ronnie Powers, Darla Jennings, Gary Roseberry, Alan Stratton, Shep
    Zedaker, Dave Stevenson, Lou Conner, Ken Conner, Ranny Akers, Mike Whitmore,
    Dave Collett, John Johnson, Jeff Arnold, Dean Jackson, Teresa Rogers, Joel Miller,
    Robert Blankenship, Laura Bullard, Sonny Tarpley, Joyce Tarpley, Larry Moore

    Minutes of August 8, 2006 Board meeting were approved as written.

    Executive Director’s Report:  Budget Committee of Kent Welch, Ronnie Powers,
    Bill Cunningham and Darla Jennings met and few changes were made from last
    year; “Donations” category was changed to “Membership.”  Contributions resulting
    from recent membership letter totaled $15,307.

    Financial Report:  approved as written.

    General Fund:  $16,418.12. Pulaski Co. is still owed for Ecosystem Restoration
    Feasibility Study; and $400 is owed for “No Wake” signs. 

    Membership Committee:  Dean Jackson reported they’d met twice since last
    Board meeting.  The Committee recommended amending FOCL’s Strategic Plan
    to add a Community Action Committee; motion was made and unanimously
    approved.  New Committee will consist of representatives from lake communities
    who will serve as contacts to disseminate lake and FOCL information, and help
    in organizing communities. 

    Bass Federation Nation:  Conservation Director Robert Blankenship introduced
    his national organization, which includes 2,000 tournament fishermen in Virginia.
    He noted common goals and concerns with FOCL and the benefits of a closer
    relationship with the lake, residents and FOCL.  They are looking at grant funding
    opportunities to enhance boater safety and habitat restoration; and will be working
    with Shep Zedaker to mark the lake with buoys.  They can also assist FOCL with
    the dissemination of information:  Gary Roseberry requested that Bass members
    slow boats down around Miss Pulaski because of the danger of swamping her, and
    the danger to workers in the water. 

    Finance Committee:  Ronnie Powers reported that In-Kind contributions for the
    year ending June 30, 2006, totaled $182,000, down from last year.  The Committee
    also recommended that Executive Director, Darla Jennings, be given a raise from
    $12/hr to $15/hr; motion was made and unanimously approved.

    Lakeview Community:  Dave Stevenson reported that his homeowners association
    would like to look into ways to prevent debris from collecting in their community’s
    cove.  After discussion as to the merits and dangers of floating booms, the Board
    moved and unanimously approved Lakeview’s going forward with a study and
    subsequent report to the Board.

    Scrapbook:  Lou and Ken Conner have created a scrapbook using FOCL material
    from Laura Walters; continued contribution of material, new and historical, was
    encouraged.

    Boy Scouts:  Larry Moore, Boy Scout representative for FOCL’s Board, reported on
    the construction of their Aquatic Camp center, to be completed by next summer.
    He stated that 9,750 youth and adults participated in camp in Pulaski Co, which has
    the largest Boy Scout Council Camp in the U.S.

    Relicensing:  Teresa Rogers reported that public comments on the study plans are
    due to FERC by Sept 18, with AEP’s revised study plans due to FERC Oct 18.  Revised
    draft study plans can be seen at www.claytorhydro.com.

    Dead Cow:  FOCL’s role in dealing with dead animals in the lake has yet to resolved.
    Laura Bullard will pursue development of a voluntary contact list of livestock owners
    on the lake, and report back to the Board.  

    Drawdown:  Tentatively scheduled to begin Nov 20, with refill starting Dec 9.  Teresa
    Rogers will confirm and make public announcement.

    Meeting adjourned.

    ———————————————————————————

    August

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Dave Stevenson, Joan
    Stevenson, Mary Rhoades, Greg Rooker, Fran Rooker, Ken Conner, Lou Conner,
    Shep Zedaker, Casie Kyle, Teresa Rogers, Ranny Akers, John Toothaker, Laura
    Walters, Jeff Arnold, John Johnson, Mike Spraker, Laura Bullard

    Material distributed:  poster for distribution:  “The New River Has Taken a Wrong
    Turn Please Help Us Clean It Up.”  Brochures by DCR:  “Local Watershed Management
    Planning in Virginia:  A Community Water Quality Approach;” and “A Virginian’s
    Year-Round Guide to Yard Care.”  Card produced by FOCL for distribution: “10 Ways
    to Have a Fun Safe Day on Claytor Lake.”  Also available:  “Virginia Watercraft Owner’s
    Guide” by DGIF.

    Minutes of June 13, 2006 Board meeting were approved with correction of Skip
    Zedaker to Shep Zedaker.

    Executive Director’s Report:  Membership letter sent out July 1 has resulted in
    receipt of $14,682 in membership dues and $775 for Endowment from 81 donors. 

    Financial Report:  approved as written.

    General Fund:  $23,267.12

    Newbern Fall Festival:  Following discussion, it was decided there is insufficient
    interest to warrant setting up a FOCL booth.

    Boat Parades:  Darla reported they went well.

    Dead Cow:  Fran Rooker described their recent experience trying to dispose of a
    dead cow in the lake.  Cow owner Laura Bullard stressed need to concentrate efforts
    on first contacting owners, and suggested the development of a contact list of
    livestock owners adjacent to the lake.  Following general discussion of what to do
    with dead animals in the lake, the issue was passed on to Laura Walters and
    Education Committee for follow-up, including a gathering of interested individuals
    and agencies.  

    Power Point Presentation:  Lures/Property Rights: developed and shown by
    John Toothaker for Board review, is intended to enlist the aid of fishing clubs in
    encouraging fishermen and boaters to respect lakefront owners and their properties.
    John is also developing a brochure, “A Claytor Lake Guide,” listing lake resources
    and amenities (locations of public bathrooms, etc.).  The Education Committee will
    look at the best ways to disseminate this information.  Bill Cunningham also reported
    that waterfront property owners can strengthen their property rights by leasing from
    AEP those parts of their property (e.g. docks) which extend into AEP-owned areas.
    Posting “No Trespassing” signs can also help, and trespassers can be charged. 

    FERC/APCO Workgroups:  Teresa Rogers provided a schedule of important
    relicensing dates, and a list of upcoming Study Plan Workgroups at AEP’s Pulaski
    Service Center.  FOCL would like representatives at each of these groups. 

    Board Development:  Dave Stevenson has restarted his neighborhood home
    owners’ association in Lakeview, and has set up the association on Yahoo Groups
    (“Lakeview Association”).  Dave was acknowledged as providing a blueprint for
    having FOCL representatives in all neighborhood groups. 

    Clean-up hasn’t started yet due to equipment repairs, but hopes to launch this
    Thursday, August 10.  Approximately $5,000 is owed to Coltrane’s for work on
    the platform.

    Aquatic EcoSystem Restoration, Feasibility Phase, is still in progress according
    to Beth Cade with the Corps of Engineers.  Ronnie has solicited donations from
    his neighborhood toward FOCL’s contribution. 

    Friends of Claytor Lake State Park is a new group being formed by Shep Zedaker
    and Dave Collett to benefit the park

    The Boy Scouts will be sending a representative to be on FOCL’s Board.  They will
    also be donating $1,000 to FOCL.

    Meeting Adjourned.

    ———————————————————————————

    June

    Present: Ronnie Powers, Darla Jennings, Bill Cunningham, Laura Bullard, Jeff
    Arnold, Laura Walters, Alan Stratton, Mike Whitmore, Dave Stevenson, Ranny
    Akers, Dave Collett, Dean Jackson, Skip Zedaker, John Johnson, Ken Connor,
    Lou Connor, Charlie Warren, John Toothaker, Mary Rhoades

    Minutes of May 9, 2006 Board meeting were approved with correction as
    follows to New Business, Claytor Farm Concept Plan: “. . . The Plan was
    presented to the Pulaski County Planning Commission tonight.”

    Financial Report: approved as written. General Fund: $5,792.39. Endowment:
    $15,892 reported by Foundation as of 12/31/05; $14,505 on Darla’s books.

    Claytor Lake Festival was considered successful with improvements over last
    year and lucrative donations to FOCL. Dave Collett reported a 30% increase
    in vehicles over 2005.

    John Johnson, lake property owner, presented concerns over fishing hooks on
    his property because of the danger to his grandson and dogs, and requested
    FOCL’s assistance. John Toothaker, another property owner, also cited
    examples of fishermen not respecting his property. Ensuing Board discussion
    considered it an educational issue with possible legal implications since it
    may be trespassing. Alan Stratton will look into the legalities of it. The
    Education Committee was asked to consider the issue, including checking
    DGIF’s and AEP’s positions.

    Committee Report:
    Membership: he annual boat parade is July 2. Posters are available and
    sponsors have been gotten. It needs to be publicized. The Committee has also
    decided to more actively seek and keep track of membership and Laura Walters
    has drafted a membership application. Charlie Warren has taken on revenue
    enhancement as a part of Membership and has drafted a letter to include with
    the application which provides FOCL facts and requests support. A motion was
    made and unanimously approved by the Board to accept the letter, fact sheet
    and membership form, and discussion was held as to ways of getting this
    information out including through mailings and distributions through
    neighborhoods and campgrounds.

    Clean-up: AEP has the conveyor at Smith Mountain Lake for repairs. HT
    Bowling is working on flotation devices for the conveyor. The bottom of the
    platform has rusted out. Anticipated start of clean-up is early next month,
    with the Park early on the list. After discussion, it was decided it would
    be good PR to have Miss Pulaski in the 4th July Town Parade, and perhaps
    invite boat parade winners to participate.

    The Board then went into Executive Session to discuss Board membership and
    Board Development Committee issues.

    Following Executive Session the meeting was adjourned.

    ———————————————————————————

    May

    Present:  Ronnie Powers, Darla Jennings, Alan Stratton, Mike Spraker, Dave Collett,
    Mary Rhoades, Jackson Beamer, Dean Jackson, Ranny Akers, Laura Walters, Jeff
    Arnold, Dave Stevenson, Chris Pearson, and from Ferrum College: David Johnson,
    Stephanie Gillispie, Carolyn Thomas, Julia Bishop

    Minutes of April 11, 2006 Board meeting were approved as written.

    Financial Report:  approved as written. General Fund:  $7,473.79. Anticipated
    disbursements:  $1,750 to Kent Welsh, Accountant; $500 to Shop-eez for 2005
    cleanup; $6,700 to Pulaski County for FOCL’s share of the Corps of Engineers
    Feasibility Study; $3,600 to GMCO Maps; $600 to 11West. Endowment Fund:
    $14,505.00

    FOCL financial situation discussed including brain-storming of funding sources; Laura
    Walters suggested a concerted membership drive; discussion of number of lakefront
    property owners; percentage of stakeholders that contribute to FOCL—{of the 1469
    stakeholders in the FOCL database; only 47 have given in 2006 (3.2%). The most ever
    given was 100 in 2004 or 6.8%.}Kent Welsh has prepared our financial statements
    and copies were handed out to each Board member to be reviewed and discussed at
    the June Board Meeting

    Re-licensing:  Our letter to FERC stating our position on re-licensing issues was
    submitted on time. It was noted how difficult it was to submit the letter online and
    was mentioned that that difficulty could be a deterrent to communicating to FERC.
    Alan was commended along with Bill, & Laura for their excellent and thorough work
    regarding the letter.

    Water Quality Study Presentation was made by Ferrum College. Some highlights
    from the presentation:  10th year of this study (began in 1996)—Phosphorous,
    Chlorophyll A, Clarity (through Secci depth) measured at 12 sites along lake—E
    Coli levels are measured at 6 sites—1.6m avg secci depth—closer to dam, less
    phosphorous—Ecoli is the new bacteria measure—the New River and Claytor Lake
    are classified by DEQ as Impacted Virginia Waterways but note 75-80% of all
    Virginia waterways are classified as impacted.

    Discussed the validity of volunteer water sample collection workers. Conclusion from
    Ferrum Representatives:  though perhaps initially frowned upon, the practice is now
    accepted and encouraged; volunteers are adequately trained and used for appropriate
    jobs, do a very thorough job and a volunteer program promotes stewardship and cost
    effectiveness.

    There is an Environmental Symposium at Ferrum College November 8-10, 2006. We
    were encouraged to attend–especially Thursday, November 9th when volunteer
    workers would be recognized.

    Claytor Lake Festival, June 10:  Discussion was held regarding staffing the FOCL booth,
    and it was noted that the next Board meeting will be after the Festival.

    Committee Reports:
    Education:  We have 200 50’ rule signs; FOCL logo stickers still need to be applied to
    them; they will be sold for $15/each as a fundraiser (cost $5). The brochure promoting
    boater safety will most likely be put out for the boating season of 2007. We discussed
    how to sell these signs and will mostly rely on individual sales.
    Membership:  Meeting immediately after the Board meeting to discuss the July 2nd
    boat parade.
    Clean-up: Trustees have been assigned so we will be able to start on time, May 15th.
    AEP is refurbishing conveyor for us under Gary Roseberry’s direction. We may be in
    one of the best positions we have been in in a long time for Lake Clean-up with the
    on-time start date and with the lake in relatively good shape due to no recent
    high-water events. We are planning to start at Harry Dehaven Park and work our
    way to the dam and back.

    New Business
    Claytor Farm Concept Plan. The Board was made aware of a proposed development
    plan for a retreat along the north bank of the lake just down river from Lowman’s
    Ferry Bridge. The Plan was presented to the Pulaski County Board of Supervisors tonight.

    Meeting was adjourned.

    ———————————————————————————

    April

    Present:  Ronnie Powers, Darla Jennings, Bill Cunningham, Jackson Beamer, Ranny
    Akers,  Teresa Rogers, Alan Stratton, Dean Jackson, Dave Stevenson, Charlie Warren,
    Mary Rhoades, Dave Collett, Litt Furr, Laura Bullard

    Minutes of March 14, 2006 Board meeting were approved as written. Financial Report:
    approved as written General Fund:  $8,796.96

    Anticipated disbursements:  accounting bill $1,500; balance due on water quality
    testing $1,100; balance due on Feasibility Phase $6,395; maps ordered $3,600; bonus
    for Gary Roseberry.

    Endowment Fund:  $14,505.00   A financial statement has been received from the
    Community Foundation.  The fund is fully funded now, and a $640 dividend is expected.
    It will be the Board’s decision what to do with the dividend.

    Maps:  An additional 1,000 are being printed at a cost of $3,600. Dean Jackson should
    receive them within the next 2 weeks.

    Calendar:  Darla provided list of upcoming activities April-July, and requested volunteers
    all day for FOCL’s booth at Claytor Lake Festival June 10, starting with set-up at 8 a.m.
    July Boat Parade will be July 2, with registration 11-1 and parade at 2.

    2004-2005 Financial Report and Water Quality Testing:  Speakers were not
    present; no reports given.

    Committee Reports:  Water Quality Committee:  Reminder by Mary Rhoades that
    she and Larry Bandolin met with Mike McLeod of DEQ and Dr. Johnson of Ferrum to
    identify testing sites that would not overlap.

    Issues & Concerns for FERC: Recent FERC scoping meetings were reviewed with
    primary issues identified as aesthetics, sedimentation, erosion, and project vs.
    nonproject lands.  Schedule of upcoming relicensing deadlines provided including
    submission of comments and study requests by May 6, 2006, study plan hearing
    on July 20, 2006, and study group formation.  Important issues and studies
    identified at recent special FOCL Board meetings were further discussed. Alan
    Stratton will incorporate comments, study concerns and issues into a FOCL letter
    to FERC by May 6 deadline.

    New Business:  Ronnie is sending a letter to the Scouts requesting annual financial
    support and a representative to serve on FOCL’s Board.   Shep Zedaker is interested
    in being a Board member and was unanimously approved by the Board to be installed.
    Additional Board members will be sought by the Board Governance Committee from
    DGIF (John Copeland), Isaac Walton League, DEQ, Soil and Water Conservation, and
    education. 

    Clean-Up:  FOCL has initiated request for trustees to work this year.

    Roanoke Times article:  Discussion was held about April 10 article which states
    Claytor Lake is contaminated with PCB’s and advises against eating the fish. 

    Meeting was adjourned.

    ———————————————————————————

    March

    Present: Ronnie Powers, Darla Jennings, Alan Stratton, Mike Spraker, Dave
    Collett, Teresa Rogers, Mary Rhoades, Mike Whitmore, Jackson Beamer, Laura
    Bullard, Bill Cunningham, Dean Jackson, Ranny Akers, Laura Walters, Jeff
    Arnold, Shep Zedaker

    Minutes of February 14, 2006 Board meeting were approved as written.

    Financial Report: approved as written. General Fund: $14,310.24 (includes
    FOCL’s share to be paid toward Feasibility Phase) Endowment: $14,505.00
    (approximate)

    Corps Public Meeting: Further discussion was held.

    Bylaw review: Assisted by Alan Stratton, Board reviewed and discussed
    Bylaws relative to Board Member inactivity and resignation. General
    consensus was that all of the Bylaws should be reviewed by committee. Darla
    Jennings and Alan Stratton volunteered to participate in the review.

    Federal funding in amount of $65,000 for Aquatic Restoration Project
    Feasibility Phase is being requested by Corps of Engineers. FOCL worked with
    Pulaski County to write letters of support to legislators Rick Boucher, John
    Warner and George Allen, asking for their lobbying support.

    Claytor Lake Festival, June 10: Discussion was held regarding setting up
    barge with fireworks.

    US Coast Guard Auxillary Flotilla 83: Operations Officer, Shep Zedaker,
    described the Auxiliary’s increased presence and capabilities on the lake,
    including operations 12 hours/day every weekend, Memorial Day to Labor Day;
    and free boater safety classes and checks and towing and rescue. Contact
    information will be provided.

    Committee Reports:
    Education: 50′ rule signs have been made and are waiting for FOCL logo
    stickers; they will be sold for $15/each as a fundraiser. A brochure draft
    listing boater safety rules was circulated.

    Drawdown: Teresa Rogers reported that AEP in conjunction with DGIF has set
    drawdown to begin this year on Nov 20, with refill beginning Dec 9, weather
    and water supply permitting. Drawdown of 5′ should be reached by Nov 25.

    Relicensing: AEP’s preapplication document is available for review at
    www.claytorhydro.com. FERC has scheduled local meetings April 5 and 6 to
    invite public comment. Public written comments and study requests are due
    to FERC by May 6. Study plans will be proposed by AEP and issued by FERC,
    followed by formation of study work groups consisting of stakeholders.
    Ronnie suggested FOCL develop written comments for submission to FERC by May
    6. A special Board meeting was called for Mar 21 to discuss same.

    Meeting was adjourned.

    ———————————————————————————

    February

    Present: Ron Powers, Darla Jennings, Alan Stratton, Dave Stevenson, Mary
    Rhoades, Brian Watson, Bill Kittrell, John Copeland, Dave Collett, Laura
    Bullard, Mary Lopez, Teresa Rogers, Dean Jackson, Laura Walters, Jeff
    Arnold, Alex Rygas

    Minutes of January 10, 2006 Board meeting were approved as written.
    Financial Report: approved as written. General Fund: $15,124.39. Endowment
    Fund: $14,255.00

    Executive Director’s Report: Opinion of Corps’ Public Meeting (1/21/06):
    Darla will forward Larry Bandolin’s email to other Board members; further
    discussion tabled until next Board meeting.

    Board Member Question: Garrett Weddle, who is presently unable to be active
    as Board member, asked Darla if he should be taken off the Board; Alan
    Stratton will review Bylaws for guidance.

    FOCL’s In-kind: Darla has submitted report to Corps showing $11,869.40 in
    matching in-kind toward Eco-System Restoration Project Feasibility Study.

    Newsletter Printing: Board approved Darla’s printing additional copies of
    newsletter on her printer.

    Claytor Lake Festival: will be one day, on June 10.

    Mussel Study Report: Brian Watson reported the mussel study conducted at
    last drawdown was a quick study to get idea of trend of impact of drawdown.
    Of those mussels flagged and numbered at six sites (Bullard, Walters/Arnold,
    Mallard Point, Furr, Bandolin and Spraker); mortality was high with the
    majority of mussels (55.5%) not found, which Brian attributed to predation.
    Brian concluded the drawdown does impact the mussels, though determining the
    percent of mussels impacted will require further study. He reported drawdown
    timing doesn’t seem to matter since predation was a bigger factor than
    temperature in mussel mortality; and he recommended minimizing drawdown
    impact by decreasing depth (5′ is better than 8′), and frequency (every
    other year is better than every year).

    AEP: Teresa Rogers will bring to next Board meeting an outline of timing
    with regard to relicensing and studies, including a timeline for an official
    study of drawdown. She recommended that FOCL hold off on doing a survey of
    landowner use of drawdown.

    Committee Reports: Education: Cheri Strenz is having 50′ rule signs made,
    using her own money. Membership: Board members are to keep their contributor
    call list contact sheets, and send contact information updates to Dave
    Stevenson. Dave encouraged FOCL’s serving as a rallying point around which
    lake communities can organize, including “Community Captains” and webpage
    use.

    New Business: The Board approved holding the annual July 4th boat parade on
    Sunday, July 2.

    Meeting was adjourned.

    ———————————————————————————

    January

    Present: Ronnie Powers, Darla Jennings, Charlie Warren, Paul Caruso, Teresa
    Rogers, Dean Jackson, Dave Stevenson, Laura Walters, Jeff Arnold, Ranny
    Akers, Jackson Beamer, Mike Spraker, Bill Cunningham, Laura Bullard, Mary
    Rhoades, Larry Bandolin

    Minutes of December 13, 2005 Board meeting were approved as written.
    Financial Report: Approved as written. General Fund: $741.18. Darla will
    ask the County to allow FOCL to pay its portion of the Ecosystem Restoration
    Feasibility Study in installments.

    Smith Mountain Lake Association is looking for a FOCL representative to help
    them work on a legislative agenda regarding boater safety issues at Smith
    Mountain. Jackson Beamer volunteered.

    Aquatic Ecosystem Restoration public meeting January 21 at NRCC. Darla has
    publicized it through local media. The meeting will provide a progress
    report on the Feasibility Study and ask for public input. Board members are
    encouraged to participate beginning at noon with set-up.

    Mussel Report: Brian Watson will report at the next Board meeting. Larry
    Bandolin reported generally high mortality of mussels, due mostly to
    predation. He considered the study to be qualitative rather than
    quantitative, and stated that more study needs to be done before a
    conclusion can made about the affect of drawdown on the mussels.

    AEP Re-licensing: Teresa Rogers reported that AEP is proceeding with its
    re-licensing application process for Claytor Lake with the Federal
    Regulatory Commission (FERC). April 6 is the approximate date of the first
    scoping meeting where stakeholders will have an opportunity to share
    concerns and issues that need to be addressed. More information can be
    found at www.claytorhydro.com

    Contributor Contact by Board: A script developed by the Membership
    Committee to say “thank you” to FOCL contributors was presented and approved
    by the Board. Darla distributed contributor names and contact information
    and sheets to Board members present. Contact is to be made ASAP and
    information sheets are to be turned in to Dean Jackson at the public meeting
    January 21.

    Meeting was adjourned.

  • November

    Present: Ron Powers, Darla Jennings, Bill Cunningham, Mike Whitmore, Alan
    Stratton, Mary Rhoades, Dave Stevenson, Laura Bullard, Ranny Akers, Dave
    Collett, Wayne Alexander, Dean Jackson, Laura Walters, Jeff Arnold, Jackson
    Beamer, George Martin

    Minutes of October 11, 2005 Board meeting approved as written. Financial
    Report: Approved as written. General Fund: $5,622.89 Contributed Services
    (Inkind) through June 30, 2005. Discussion of hours captured to date with
    suggestions of additional contributions that might count toward inkind for
    2005 and 2006.

    Map: George Martin, publisher of latest FOCL map, was present to discuss
    changes to current map. Following discussion of various options, motion was
    passed to order for delivery by March 1, 2006, 1000 folded, waterproof maps
    incorporating identified corrections. Mr. Martin will contact FOCL in August
    2006 to discuss producing the map digitally, allowing for more significant
    modifications.

    Committee Meetings: Membership, Nov 10, 7:00 at El Ranchero, Dublin.
    Education, Nov 17, 7:00 at Laura Walter’s & Jeff Arnold’s

    Mussel Report: Brian Watson has flagged mussels at several sites as part of
    his study of the affect of the drawdown on the mussels. He will report the
    results of his study at a future FOCL meeting.

    Contributor Contact List: Ron Powers would like Board members to contact all
    those who have contributed money to FOCL to thank them and solicit their
    comments about the issues facing the lake. The Membership Committee will
    develop a telephone script. Laura Walters and Dave Stevenson will provide a
    list of contributors.

    Clean-up Report: Clean-up from the lake finished one week early due to low
    lake levels, with a total of 115 roll-offs (1750 tons) of debris collected
    this year. Ron Powers suggested a bonus for Gary Roseberry of $500.

    December Dinner, Dec 13, 2005: Site will be determined and Board members
    will be notified by email. Dinner will be dutch with the exception of
    special invitees.

    AEP Representative: Teresa Rogers will be replacing Wayne Alexander on
    FOCL’s Board.

    Meeting was adjourned.

    ———————————————————————————

    October

    Present: Ron Powers, Darla Jennings, Jackson Beamer, Larry Bandolin, Mary
    Rhoades, Dave Stevenson, Laura Walters, Jeff Arnold, Ranny Akers, Dean
    Jackson, Wayne Alexander, Frank Simms, Mike Whitmore, Mike Spraker, Bill
    Cunningham, Dave Collett, Laura Bullard, John Copeland, Bill Kattrell,,
    Brian Watson, Dr. Dick Neves, Chasity Stevens

    Minutes of September 13, 2005 Board meeting approved as written. Financial
    Report: Approved as written. General Fund: $2,175.85

    Drawdown: Presentations on freshwater mussels by Dr Dick Neves, VT, and
    Brian Watson, DGIF; followed by discussion of pros, cons and options for
    drawdown. Frank Simms, AEP Hyrdro Support Manager, and Bill Kattrell, DGIF,
    agreed to two week, five foot drawdown beginning Oct 31. Brian Watson to
    study affect on mussels; FOCL to ascertain amount of shoreline work done by
    property landowners during drawdown.

    Claytor Lake Organizational Handout: Ron Powers tasked Board members with
    creating organizational chart of Claytor Lake partners.

    Committee Reports: Education is working on “50′ Rule” sign; Membership
    needs to meet; no report from Water Quality.

    New Business: New River Blue Way will be reported on at subsequent Board
    meeting.

    Meeting adjourned.

    ———————————————————————————

    September

    Present: Ron Powers, Darla Jennings, Bill Cunningham, Laura Walters, Jeff
    Arnold, Mike Spraker, Dave Stevenson, Dave Collett, Mike Whitmore, Laura
    Bullard, Wayne Alexander, Alan Stratton

    Minutes for August 9, 2005, Board meeting were approved as submitted.

    Financial Report: Approved as submitted. General Fund: $4,533.91 Endowment
    Fund: $13,690.00

    Executive Director Report: FOCL will not be able to apply for a water
    quality grant through DEQ because we do not sample during the winter. A
    quality assurance plan is also required in order to apply for a DEQ grant;
    Dr Johnson from Ferrum will prepare a plan by December. Canaan Valley
    denied FOCL’s grant request to fund a full-time executive director.

    Committee Reports: Education met 9/6 and recommends creating “50 foot no
    wake” signs, and fliers summarizing safety rules; they would also like to
    meet with DGIF, Pulaski Co, Sheriff’s office, State Police, AEP and Coast
    Guard Auxiliary to address safety education and enforcement. Shoreline
    Management guidelines will need to be considered with regard to signs.

    Drawdown: Following discussion of Brian Watson’s recommendations for
    protection of mussels, motion was made, seconded and passed with one
    abstention and one opposing vote to recommend to AEP that drawdown begin Oct
    31 and refill begin Nov 21. Another motion was made, seconded and
    unanimously passed to inform DGIF that FOCL will comply with some of the
    recommended changes this year, and to ask that DGIF conduct a study during
    the drawdown to assess its effect on the mussels.

    In-Kind: Totals are being determined for year ending June 30, 2005.

    Mission Statement: Tabled.

    Clean-up Report: Big Hole Hollow ramp has cost $10,600, with part of
    construction donated by Dublin Developers. A total of 81 roll-off
    containers equally 1,215 tons of debris has been removed from the lake,
    despite getting started two months late. Ron Powers recommended paying a
    bonus to Gary Roseberry who has been instrumental in the success of
    clean-up; Ron will come back to the Board with a suggested amount.

    Map: Mike Spraker presented changes suggested by the Map and Membership
    Committees. The Map Committee will discuss the changes with map maker
    George Martin and report back to the Board.

    New Business: Laura Walters reported getting a complaint because FOCL’s
    Board meeting minutes for the last two months haven’t been on the website.
    She will check with Randy Tucker.

    Meeting was adjourned.

    ———————————————————————————

    August

    Present: Ron Powers, Darla Jennings, Wayne Alexander, Mary Rhoades, Mike
    Spraker, Alan Stratton, Larry Bandolin, Ranny Akers, Dean Jackson, Laura
    Walters, Jeff Arnold, Bill Cunningham, Dave Collett, Willlie Richardson, Laura
    Bullard, Cheri Strenz

    Minutes: None were submitted as there was no Board meeting in July.
    Financial Report: approved as presented. General Fund: $10,180.73 Endowment
    Fund: $13,690.00

    Executive Director’s Report: In-kind forms are needed ASAP. Wachovia Payroll
    Services were set up in anticipation of FOCL paying clean-up crew, but were
    discontinued due to prohibitive costs. DEQ funds are available for water
    quality grant. Darla Jennings will work with Dr. David Johnson of Ferrum to
    write and submit grant application by August 29 deadline. Larry Bandolin
    will clarify next year’s water monitoring sites with Dr. Johnson. The
    decision was made to not participate in Newbern’s Fall Festival this year.
    FOCL is almost out of maps. The total purchase price of maps was $4,079, and
    the total income for sales 7/1/04 to date has been $4,203.85. The Map
    Committee will make changes to the map and submit it to George Martin this
    fall for delivery of updated maps by March 1, 2006.

    Hydrilla: Mike Spraker reported that a first treatment for hydrilla was
    administered three weeks ago along approximately 6,000′ of shoreline on the
    upper end of the lake. Several lakefront owners contracted together with
    Skip Wiegersma of Aquatic Nuisance Plant Control. Total cost was $5,700
    (less than $1 per foot). The hydrilla was gone within 36 hours, and Mike was
    well pleased with the service provided by Skip and Co. Plans are to treat
    again next year.

    Committee Reports: Membership will meet with the Map Committee on 8/25 at 7
    pm at Laura Walter’s and Jeff’s Arnold’s.

    Clean-up: Finding trustees has been problematic this year, though currently
    there are two working with Gary Roseberry. The State Park has requested
    help with clean-up. A ramp at Big Hole Hollow is being constructed (part for
    free by Dublin Developers), which will provide a debris drop-off site more
    convenient to the lower end of the lake.

    Mission Statement: Ron Powers asked Board Members to review the statement,
    which is considered wordy, for possible revision. (“The Friends of Claytor
    Lake is dedicated to conserving and protecting the Quality, sustainability
    and tranquility of the environment of Claytor Lake for all.”)

    Aquatic Ecosystem Restoration Feasibility Phase has begun. The Boy Scouts
    have been invited to become a partner in local funding.

    Directors’ and Officers’ Insurance for FOCL’s Board is being explored by
    Bill Cunningham.

    Sign Proposal: Cheri Strenz, lakefront owner, brought up safety issue of
    boats passing too close to docks, endangering swimmers. The law requires 50′
    clearance. She is willing to go to sign company, and put $500 into project
    of having signs made for posting by dock owners, informing boaters of the
    law. She suggested this as a fund raiser for FOCL. The suggestion was
    turned over to the Education Committee.

    Siltation: Ron Powers and Jeff Arnold reported on their flight up river to
    Fries, which showed that silt is coming into the lake from a number of
    different sources. The New River Watershed Roundtable is also looking into
    the issue of run-off.

    ———————————————————————————

    June

    Present: Ron Powers, Darla Tucker, Bill Cunningham, Dean Jackson, Garrett
    Weddle, Dave Stevenson, Joan Stevenson, Alan Stratton, Jeff Arnold, Laura
    Walters, Laura Bullard, Wayne Alexander, Ranny Akers, Willie Richardson,
    Larry Bandolin, Andy Morikawa, Mike Spraker, Dave Collett, Jackson Beamer,
    Mary Rhoades, Shelly Eastridge, Mike Whitmore

    Minutes of 5/10/05 were accepted as written. Finance Report was approved.
    General Fund Balance: $11,755.32

    Endowment Update: Andy Morikawa, Executive Director of the Community
    Foundation of the NRV, gave an overview of the Foundation and FOCL’s
    participation. The Foundation currently has 80 funds totally $2.3 million in
    assets. FOCL’s Agency Endowment Fund was endowed in 2004 when it surpassed
    $10,000 and was included in the Foundation’s pool of investment funds.
    Growth in 2004 was over 14%. The Foundation charges 1% for managing FOCL’s
    fund and distributes annually 4.5% of that fund to FOCL, provided the amount
    doesn’t invade the principal. Annually the Board will decide what to do with
    the distribution.

    Aquatic Ecosystem Restoration Public Meeting: 6/21/05, 7 p.m., Rooker Hall,
    NRCC. The Corps will present a history and overview of the restoration plan
    to the public. FOCL has publicized the meeting extensively. All Board
    members are encouraged to attend. A practice meeting will be held with the
    Corps 6/16/05. A public signing of the Cost Share Agreement will be held
    6/27/05 at 5 p.m. at Claytor Lake State Park. Pulaski Co will sign the
    Agreement on behalf of itself and FOCL.

    Committee Reports:

    Membership-7/3 Boat Parade; judges: Ranny Akers, Pete Huber, Eddie Hale,
    Bill Parker, Nancee Waugh. Following the parade, Miss Pulaski will be pulled
    out of the water, cleaned up at the County shop (volunteers needed) and
    entered in the 7/4 parade in Pulaski.
    Water Quality-The first water samples have been taken from same locations as
    in the past.

    Clean-Up Report: Clean-up hasn’t started yet. Repairs are continuing on the
    equipment, and there are no trustees available yet from the jail. Discussion
    was held regarding hiring help. Darla Tucker has had people inquiring about
    volunteering to help with clean-up. Ron Powers will check with Pete Huber
    6/15 a.m. about getting help.

    New Business: Dean Jackson proposed that FOCL sponsor a vessel exam day by
    the Coast Guard Auxiliary. Motion was made, seconded and approved. Scheduled
    for 7/16 from 10-2 at Harry DeHaven Park.

    Meeting was adjourned.

    ———————————————————————————

    May

    Present: Ron Powers, Darla Tucker, Bill Cunningham, Jackson Beamer, Dean
    Jackson, Mike Spraker, Ranny Akers, Alan Stratton, Laura Walters, Laura
    Bullard, Dave Stevenson, Dave Collett, Wayne Alexander, Mike Whitmore, Mary
    Rhoades, Bill Hurlebaus, Alice Hurlebaus

    Minutes of 4/12/05 Board meeting were approved as written. Financial Report
    was approved. General Fund Balance: $9,990.31

    Endowment Update: Andy Morikawa will be at the June Board meeting.
    Claytor Lake State Park clean up agreement: Dave Collett has initiated a
    proposal that CLSP pay FOCL to clean up debris in park coves twice a year.
    He anticipates funding will be approved.

    Ecosystem Restoration Project: Feasibility Phase cost of approximately
    $400,000 will be split 50-50 between federal and local sponsor (partners).
    Four local partners identified: AEP, DCR, Pulaski Co and FOCL. Cost share
    agreement must be signed with Corps and $75,000 cash from local partners
    must be in escrow account by end of May. (Remaining local share of $115,776
    will be covered by in-kind services.) FOCL’s cash share is $13,908, which
    Pulaski Co will cover at present since FOCL does not currently have the
    funds and FOCL can’t pay the money directly due to its 501c3 status. Motion
    was made, seconded and passed with one dissenting vote that FOCL commit to
    the payment of $13,908 to Pulaski County toward the Feasibility Phase of the
    Aquatic Ecosystem Restoration Project. Clean-up at CLSP, if it comes
    through, will cover our cash commitment.

    Committee Reports: Education needs to set a meeting date.

    Membership: next meeting 5/17 at El Ranchero to finalize 4/3 Boat Parade

    Water Quality: Larry Bandolin & Mary Rhoades met with Mike McLeod of DEQ who
    assisted with getting access to DEQ data, and marked DEQ test stations on
    FOCL map. They also met with David Johnson of Ferrum who marked Ferrum’s
    test stations. About ∏ of stations are duplicated. Ferrum will adjust
    station locations to avoid duplication.

    Hydrilla Report: Treatment cost is beyond FOCL’s ability to pay, therefore
    FOCL will make information and resources available to property owners in
    case they wish to arrange for treatment themselves. FOCL will ask that
    hydrilla problem be included in Ecosystem Restoration Project Feasibility
    Phase study. If newspapers are alerted to hydrilla issue, they should be
    directed to primary sources (experts, treatment companies) rather than
    quoting FOCL.

    Clean Up: Gary Roseberry will be back. Four trustees have been requested
    from the Regional Jail. The bottom of the boat has been painted, and the
    County is rehabing the truck and doing maintenance. Additional equipment
    being considered is knuckle boom and two floatation platforms. The boat is
    due in the water by 5/16. Landmark Builders is tentatively scheduled to
    build a ramp at Big Hole Hollow in mid June.

    Armed Forces Day concert at CLSP 5/21, 2-4 pm..

    Darla Tucker, Executive Director, was recognized for her 5th anniversary of
    service to FOCL, and the Board was reminded to NEVER TAKE HER FOR GRANTED.

    Meeting was adjourned.

    ———————————————————————————

    April

    Present:  Ron Powers, Darla Tucker, Mike Spraker, Alan Stratton, Ranny Akers,
    Artie Kasney, Wayne Alexander, Paul Caruso, Laura Bullard, Dave Stevenson,
    Dean Jackson, Larry Bandolin

    Announcements:  Cannonball Stafford and Gerry Fain passed away. 

    Minutes of 3/8/05 meeting were approved with a correction to the spelling of
    Ranny Akers’ name.

    Financial Report was approved.

    General Fund Balance:  $10,378.21

    AEP has donated $4,000 toward clean-up and $4500 toward water quality.

    Environment Virginia 2005 Conference:  Darla attended 4/10-12 at VMI.
    Her report will be forthcoming.  Canaan Valley Institute paid her $75 registration.
    A motion was made and passed for FOCL to pay $133 for her lodging.

    Park Funding:  Claytor Lake State Park will get a total of 3 new employees.

    Membership Committee has started working on the boat parade for 7/3.
    A boater safety class will be held 4/30. 

    Hydrilla Committee has formed but hasn’t met yet. They would like coverage
    of hydrilla in the newspapers.

    Water Quality Review:  Larry Bandolin and Mary Rhoades will see Mike McLeod
    of DEQ to look at their data base and see where they are testing.

    Aquatic Ecosystem Project:  The Technical Advisory Committee will meet 4/26.

    FOCL April 2005 newsletters were prepared for mailing.

    The meeting was adjourned.

    ———————————————————————————

    March

    Present:  Ron Powers, Darla Tucker, Bill Cunningham, Mike Spraker, Dean Jackson,
    Dave Stevenson, Alan Stratton, Laura Walters, Jeff Arnold, Wayne Alexander, Larry
    Bandolin, Garrett Weddle, Laura Bullard, Mary Rhoades, Mike McLeod, John Copeland,
    Dave Johnson, Ron Coake

    Board Member Update:  Cannonball Stafford is still in Pulaski Hospital. Rannie Akers
    had surgery at the VA Hospital today.

    Minutes of February 8, 2005, Board meeting were accepted as written.

    Financial Report was approved.

    General Fund Balance:  $3139.72  (One-half of water quality bill is yet to be paid.)

    Newsletter is not ready yet due to waiting for articles.  Darla Tucker requested a
    committee to go over draft when is it ready so as not to have to wait until the next
    Board meeting to get it approved.

    Endowment Fund:  Andy Morakowa of NR Community Foundation will review the
    Fund with the Board at the next meeting.

    Claytor Lake maps: approximately 500 left.

    Environment Virginia 2005 Conference:  Darla Tucker received a scholarship
    from the Canaan Valley Institute to attend.

    Hydrilla Report:  Larry Bandolin with Mary Rhoades followed up Larry’s e-mail
    report on treatment options to reiterate that there are few options other than
    non-specific chemical control, which can adversely affect the environment. Mike
    Spraker has covered a portion of the lake bottom with filter fabric to see how that
    works.  Ron Powers has gotten a third quote for treatment from Kevin Tucker of
    Virginia Beach, which is in line with the other two quotes ($100,000/yr for two
    treatments).  The Hydrilla Committee will get together to review questions and
    issues.  It was suggested that FOCL serve as a source of information only and
    not make recommendations as to treatment, or attempt to raise money for
    treatment, leaving that to property owners/communities. 

    Water Quality Review:  Dr. Dave Johnson with Ferrum’s water testing (Life
    Science Division) stated that FOCL’s monitoring, which started in 1996, has been
    a good program but conceded it may have run its course.  In general water
    quality has deteriorated, with the exception of 2004 when the quality was
    similar to 1996 levels.  Mike McLeod with Dept of Environmental Quality reported
    they test water one time per month from six stations (all below the bridge), April
    through October.  Discussion revolved around the question of why FOCL is
    collecting data, and whether to continue.  Darla Tucker pointed out that FOCL’s
    501©3 status is tied to doing quality monitoring.  A motion was made and passed
    that current water quality collection and testing be continued this year, and that a
    committee be formed to consider modifications to future monitoring.  Larry
    Bandolin will chair committee; Mary Rhoades volunteered to participate, and
    representatives from DEQ and Ferrum were recommended as additional members.

    Aquatic Ecosystem Restoration: In-kind list is still being evaluated.  Next Technical
    Advisory Committee meeting is March 29.

    Claytor Lake State Park activities: Earth Day, April 23; Mary Rhoades is helping
    organize; FOCL information will be made available. For Armed Forces Day, May
    21, bands are scheduled to play. FOCL’s Boat Parade will be July 3.

    The meeting was adjourned.

    ———————————————————————————

    January

    Present:  Ron Powers, Darla Tucker, Jeff Arnold, Laura Walters, Laura Bullard,
    Mike Spraker, Garrett Weddle, Wayne Alexander, Dave Stevenson, Mike Whitmore,
    Ranny Akers, Cannonball Stafford, Alan Stratton, Dave Collett, Pete Huber, Mary
    Rhoades,

    New Board Members seated:  Alan Stratton, Wayne Alexander, Dave Collett,
    Larry Bandolin (in absentia)

    New Officers seated:  Jackson Beamer (in absentia), Vice President, Laura
    Bullard, Secretary

    Minutes of December 14, 2004 Board meeting were approved as written.

    Financial Report was approved.

    General Fund Balance:  $6,949.31

    Endowment Fund:  Mrs. Nancee Waugh has contributed another $5,000, putting
    the total in the Fund at $12,100.  The Fund can now begin earning interest as an
    active endowment.   Questions arose as to how the Fund is being invested, how
    best to maximize return and whether to put the interest back into the Fund.  It
    was suggested that the Board review the contract with the New River Community
    Foundation.   Darla Tucker will ask Andy Morakowa of the Foundation to attend
    the next FOCL Board meeting.  It was suggested that all Board members contribute
    some amount to the Endowment.

    Grants:  The request for $4300 in grant money from CE Richardson to cover water
    quality testing for 2005 was denied.  There is a need to find funding. Dave Collett
    suggested the Isaak Walton League as a grant source.

    Request for Support:  Dave Collett requested FOCL’s support in getting adequate
    operating funds through Virginia’s General Assembly for new facilities being built at
    Claytor Lake State Park beginning March 2005.  Currently there are no operating
    funds allocated.  A motion was passed to send a letter under FOCL letterhead in
    support of operating funds for both Claytor Lake and New River Trail State Parks.
    Individuals were also encouraged to send letters and e-mails to legislators within
    the next couple weeks. 

    Committee Structure: Discussion was held about revitalizing FOCL’s four
    committees:  Board Development, Communications and Education, Resource
    Enhancement, and Membership.  Currently Membership is the only active
    committee.  Committees can include non-Board members, thereby involving
    more people in FOCL.  It was suggested that having the committees report at
    Board meetings would encourage accountability.   Laura Walters is developing
    a PowerPoint presentation to use in promoting FOCL.  It was suggested that
    one FOCL representative in each neighborhood (“Neighborhood Captains”) be
    established. 

    Aquatic Ecosystem Restoration Update: The Technical Advisory Committee
    met today; $195,000 must be raised (includes in-kind) for the Feasibility Phase.
    Commitments must be in place by spring.  Funding will be sought through State
    Legislature, and Boucher.  The entire cost of the project is estimated at $195,000.
    The next Technical Advisory Committee meeting will be Feb 1, 2005.

    FOCL’s Newsletter, which has a distribution of 1400, will be drafted in February.
    Suggested items were: letter to Legislature in support of State Park operating
    funds; FOCL’s e-news; calendar of upcoming lake events; clean-up summary;
    invitations to renew memberships, join committees and become “Neighborhood
    Captains; and updates on hydrilla and ecosystem restoration.

    Hydrilla:   Last week Skip Wiegersma of Aquatic Nuisance Plant Control and crew
    with Ron Powers viewed affected areas from a boat.  Skip will send breakdown of
    options for treatment.  A hydrilla subcommittee (Ron, Dana & Mike Spraker, Diane
    Whitehead) will review the information.  Funding for treatment must decided by the
    first treatment date in mid-June (grants, the County or individual contracts)

    Shirts can be ordered through Darla Tucker. Bill Cunningham is having hip surgery 1/14/05.

    The meeting was adjourned.